yesterday

Deprecating the old legacy Add Shift Modal

We plan to deprecate the legacy Add Shift Modal in Schedule Web by the end of 2025.

If you still see this screen when adding or editing a roster from the web, note that it will be replaced by the new Add Shift Popover starting from 30th October 2025.

Why

The new Add Shift Popover is our modern replacement, built with:

Up-to-date technology stacks for better reliability.
Improved user experience — cleaner, and more intuitive, designed to feel familiar like other modern calendar tools (e.g., Google Calendar or Microsoft Outlook).
Full feature parity with the legacy modal — everything you could do before, you can still do now.
A foundation for Micro-scheduling with Single Pay Rate, enabling smoother operations when managing multiple schedules for a single employee in a day.
Many of our upcoming scheduling improvements are built on top ofof Add Shift Popover, eg.
- Multi-select with Bulk Update/Delete
- Shift patterns
- Revamped Shift History
- And more are coming

How to use it?

💸 PAYSLIP UPGRADE! Email Notifications & Web Access are LIVE for Deputy Payroll

We've just launched a major improvement to payslip access experience giving both employers and employees more power and flexibility as to how they access their payslips.

Web Access for All - Employees can now view and download their payslips directly on the Deputy web platform—a perfect alternative for those who prefer desktop or don't have a smartphone.

Instant Email Notifications - Right at the end of a pay run, employers can send out email notifications to let everyone know their payslip is ready. (For high security, we send a secure link, not the PDF)

Always in control! - Need to notify a specific location, employment type, or just a single person about a payslip? Our filtering options make that easy.

How does it work?

When you complete and lock a payrun in Deputy Payroll now, a new option will appear allowing you to send payslip notifications to your employees.

Clicking Send Payslips will then open a dialog allowing you to select which employees to notify.

You can choose to email every employee, or you can filter based on options such as:

- Locations

- Employment type (Full Time, Casual etc)

Once you have selected who you want to email payslip notifications to, click Email Payslips and the notifications will be sent to employees. Allowing them to login to Deputy and view and download their payslips on the web application.

Availability

This is now available for all customers with Deputy Payroll in the Australia region.

a week ago

Leave Balance Limits: Automated handling of negative leave balances

What’s new?

We're excited to introduce Leave Balance Limits, a new feature designed to give you greater control, flexibility, and financial oversight when managing your team's leave requests.

You can now set specific thresholds on leave policies to prevent employees from accruing excessive negative balances, ensuring your leave management process is compliant with your company’s policies and reduces the time spent on manual reviews.

What is it?

Leave Balance Limits allow you to configure rules directly within your leave policies. Here’s what you can do:

Set custom balance limits: Define specific positive or negative leave balance thresholds for each leave policy.
Choose your enforcement style: Either automatically block employees from submitting requests that exceed the limit, or warn and allow the request to proceed while instantly notifying the manager for review.
Gain granular control: Because limits are set at the policy level, you can have different rules for different leave types - for example, stricter limits on paid time off versus more flexible rules for sick leave.

How does it work?

As a system administrator or manager you can set up leave balance limits in the leave policy builder. These are the steps to set things up:

1. Select Business Settings from the drop-down menu under your name on the top right of the web page.

2. Click on the Leave policies tab

3. To edit an existing policy, hover over the policy and click Edit. Alternatively to create a new leave policy entirely, select Create leave policy

4. In the leave policy configuration, scroll down to the 'Balance options' section and select Leave request balance limit so that it opens the setting 'Set balance limit for leave requests'

5. Configure your limit settings:

Set balance limit in days: Enter a positive or negative value for the limit. This figure will act as the minimum allowable balance for this leave policy. Example: to allow your team members to go into 2 days' negative leave balance, enter -2 in this field.
Action when limit exceeded: Choose one of the following options:
- Block requests that exceed limit: Prevents employees from submitting leave requests that would exceed the set limit
- Allow requests that exceed limit and notify managers: Permits the leave request to be submitted and notifies the assigned manager

6. Save your leave policy changes

Further information

For further details on setup, principles, and other FAQs please read our Help Article.

Callouts

Leave balance limits for future leave years will not be supported for this version.

For this release, the system applies limits only to leave requests with start dates in the current calendar year. Leave requests starting in the next calendar year will bypass these restrictions and be processed normally.

Availability

This feature will be rolled out progressively to all eligible customers starting in October 2025.

Once available, you will find the new settings within your existing Leave Policy configuration page.

To learn exactly how to set up and use Leave Balance Limits, please read our detailed guide.

If you would like earlier access to Leave Balance Limits, please fill out this Google Form.

2 weeks ago

Simplify Document Management with Folders in Document Library

To make managing company documents easier, we’ve introduced folders in the Document Library. Managers can now organise and access documents more efficiently, ensuring important files are easily found and managed.

Set up your document library now

3 weeks ago

🚀 Getting you into Deputy Payroll faster than ever before

Since the launch of Deputy Payroll we've been blown away at the amazing feedback and positive sentiment. However, we've also seen and heard that many customers are having trouble and dropping off at the Multi-Factor Authentication (MFA) setup, making the onboarding process longer and tricker than it needed to be.

🔐 Keeping your payroll data secure is a critical priority and staying compliant with Australian government requirements is a non-negotiable. Mandatory MFA is one of the best ways to achieve this, which is why our team has been hard at work streamlining the experience. Now you can setup MFA directly in your Deputy tenant, without leaving the setup flow or dealing with extra steps.

📱When setting up payroll, you'll simply scan a QR code to add your authentication codes in your preferred authentication app (Google Passwords, Apple Passwords, 1Password, Authy, etc.) and get straight back to setting up Deputy Payroll - quick, simple, secure. ✅

✨ This update is now live for all Deputy Australian customers.

4 weeks ago

Deputy Time Clock - Next-generation time tracking built for modern workforces

Deputy Time Clock delivers a reimagined kiosk experience built from the ground up with consistent functionality across iOS, Android, and Web platforms. It provides a unified time tracking solution that supports both traditional timesheets and advanced micro-scheduling, empowering employees with clearer shift visibility and managers with simplified device management. Available to download now on iOS and Android.

Time Clock will help

Boost operational consistency by delivering the same reliable experience across all devices and platforms.
Enhance workforce flexibility with full micro-scheduling support, enabling employees to clock in and out of shift segments seamlessly.
Improve manager efficiency with multi-location kiosk configuration, reducing setup time for businesses operating across multiple sites.

Time Clock Key Features

Consistent time tracking experience across iOS, Android, and Web platforms with modern, intuitive interface
Full micro-scheduling support with Shift Plan visibility, allowing employees to see upcoming shift details before clocking in
Multi-location kiosk setup within the same time zone, perfect for mid-market businesses with multiple locations

Important: Two Apps During Transition During this transition period, you'll see two kiosk applications available:

Deputy Kiosk - Our legacy application with full feature set
Deputy Time Clock - Our new application built for the future

Time Clock 2.0 launches with core functionality and micro-scheduling support. Features like newsfeed access, offline mode, and employee self-service capabilities (shift swapping, leave requests) will be added in future releases. Check our feature parity article to understand which features are available in each app.

Check the FAQ page to learn more about Deputy Time Clock 2.0 and how to set up your kiosks.

4 weeks ago

Deputy Micro-scheduling - Keep teams clear, coverage strong, and rostering simple

Deputy Micro-scheduling enable managers to divide a shift into multiple segments that fit the business needs. It provides a comprehensive experience to support staff moving across different areas to work on different tasks throughout their shift. General availability of Deputy Micro-scheduling suite started today.

Micro-scheduling will help

Boost workforce productivity by maximising utilisation of the whole workforce with flexibility.
Enhance operational efficiency with better dynamic controls and optimised labor coverage on areas.
Improve employee satisfaction by providing clearer, predictable, fair and detailed daily game plan with accurate pay.

Micro-scheduling Key Features

Delightful scheduling experiences down to the minute across Desktop and Mobile Apps
Effectively manage shift dynamic to replace/swap/offer the Micro-scheduling shifts , or split/link shifts via multi-select for optimised scheduling.
Clear employee guidance with seamless clock in/out experience across Mobile, Time Clock Kiosk(new), and Desktop.
Streamlined timesheet review, update, approvals to ensure employee get paid accurately.
Dedicated reporting features on micro-scheduling hours to help managers spot the gaps before they cost you.
Effortless universal 3rd party integrations via APIs or payroll exporter.

Check the FAQ page to learn more about Deputy Micro-scheduling.

a month ago

Set Levels and Rates for Australian Awards in a Snap

Stop juggling spreadsheets and award pay guides! As we continue to support your pay compliance efforts, Pay Rate Builder now offers automatic rate management for select awards. System administrators and advisors can now select the appropriate level using the Fair Work guide as the minimum wage for each selected classification. Over time, this will be automatically managed in line with Fair Work pay rises, including on team members' birthdays.

How do I set this up?
By navigating to the Pay Rate Builder, you can now select certain awards to see the inbuilt levels and junior rates. These can then be applied to your team members from the employee profile. If you need to edit your pay rates, automate allowances or more, you can also use the Pay Rate Builder for this.

Note these will become the default experience in the coming weeks, and before the end of the year all applicable awards will be migrated to this experience. It is up to your discretion what levels (if any) to assign to your staff and if you use this - you can always override the values set as per current behaviour. More communication will come via email on this.

What does this mean when Fair Work updates?
Deputy's team of award experts periodically review the award and will update the classifications. If a team member is below the recommended value, they will automatically be upgraded to the new rate. Communications of all such changes will be published and sent before updates are made. We will never reduce a person's pay.

How do junior rates work?
Juniors are still required to be set up with their correct base rate when being set up. However from this point on, each birthday their rate will automatically be increased to the next increment. For more, see here.

What's not yet available?
Setting these levels in flat file is still a work in progress, but we're on it and should have it done soon.
Similarly, we'll have these into Analytics for reporting on quickly as well.

Anything I should check?
We are recommending you validate export codes are still correct for all team members, as this change will create new contracts that may not share identical export codes.
It is the your responsibility to assign the levels to their employees, we do not have this data to do this on your behalf.
Employees on Area Based pay rates will not be migrated.

What awards will have these rates?

The below are available now

While the following are coming in imminently!

a month ago

Making Hiring Simpler and More Secure with Updated Permissions

As part of our ongoing commitment to privacy, we’ve refined Hire permissions. Managers will now only see job listings and candidates for the locations they’re assigned to—ensuring access is limited to what’s relevant, protecting confidential details, and making Hire simpler and easier to use.

Start using Hire today

a month ago

Introducing Signed Acknowledgements in Document Library

Document Library just got more powerful. Now, when uploading a document or video, you can choose whether an acknowledgement requires a signature. Easily upload, share, and track acknowledgements in Deputy HR—with full visibility in Company Document reports.

Create your Document Library