Custom access levels

A rebuilt access level and permissions experience that lets you create custom roles with clearer, more granular control over what people can see and do.

What’s New ✨

• Build roles that match your business: Create custom access levels that sit between the standard options, so supervisors and managers get exactly the access they need.
• Reduce sensitive data exposure: Use clearer permission labels and tags to help limit access to pay details and other PII, without blocking the work someone still needs to do.
• Understand permission impacts instantly: Permissions are grouped, and Deputy shows dependencies, so when you turn something off, related permissions update automatically.
• Track changes with confidence: Review audit trails and history logs to see who updated permissions and what changed.

To find out more, visit our help articles here: https://help.deputy.com/hc/en-au/articles/15298773122319-Getting-started-with-custom-access-levels

How does it work?

1. Log in as a System Administrator, then go to Business settings.
2. Open Access levels and permissions, then select Access levels.
3. Click Add new role, name your role, and set reporting lines as needed.
4. Choose the permissions you want, using the grouped layout and dependency prompts, then review assigned team members.
   
   

When will it be available?

• Pro plans: Rolling out now
• Enterprise: Supported, with the new UI coming to Enterprise soon.

Scheduling managers can now freeze the Open/Empty Shift row in the Schedule Employee views — keeping it pinned and visible while they search for available employees and fill un-assigned shifts more efficiently.

What’s new:

The freeze toggle is available in two places:

• Right-click context menu on the Open/Empty Shift row
• Employee menu dots (⋯) on the cell of Open/Empty shifts

This feature keeps the un-assigned shift row visible and interactive throughout the search flow, so managers can find an employee and drag the shift to them in a single, uninterrupted motion.

How does it work?

For more information, check the Help Center or reach out to support if you need extra guidance.

When will it be available?

This feature is available for all Deputy customers now.

Stay ahead of overtime and understand every shift cost—right from your schedule.

What is it?

A new scheduling update that alerts you to overtime risks and gives you a detailed breakdown of shift costs, so you can make confident, cost-effective decisions.

Why we built it

To help you avoid surprise overtime costs and make it easy to see exactly what’s driving your wage spend—so you can schedule smarter and stay on budget.

Why will you love it?

• Spot overtime early: Get instant warnings when a shift will push someone into overtime.
• See every cost detail: Click any shift’s cost to view a full breakdown—no more guessing why costs differ.
• Take action before payroll: Adjust schedules proactively, not after the fact.
• All your shifts up to date: We calculate the whole period so if one shift causes overtime on another, we keep you in the loop

How to use it

1. Set an appropriate pay rates
This will work for our key library rates as well as anything built on our pay rate builder. If you have a specific pay rate that isn't yet supported, we'll be adding these in thefuture

2. Location settings:
Go to your Location Settings and turn on “Show Overtime Warnings.” This will enable overtime alerts for all schedules at that location.

3. Clicking on cost breakdowns:
When adding or editing a shift, click the cost shown in the shift pop-up. You’ll see a detailed breakdown of what makes up the total cost—including regular, overtime, and any other pay components.

4. Observing warnings:
If a shift will push an employee into overtime, you’ll see a clear warning right in the shift pop-up. Click the warning for more details, so you can adjust before costs add up.

You can see our full guide here and this will be progressively rolling out over the next 4 weeks. 

A smarter, more secure way for your team to clock in and out—now with real-time photo verification on mobile.

What’s New ✨

• Live photo capture: Employees must take a live photo when clocking in or out—no more uploading old photos from the gallery.
• Stronger presence verification: Know your team is truly on site, not just uploading any photo from anywhere.
• Location-level control: Turn photo verification on or off for each location in Location Settings.
• Familiar experience: Works just like the Kiosk photo clock in, now available on mobile.

How does it work?

1. Go to Location Settings for the site you want to enable photo verification.
2. Toggle on Photo Verification for mobile clock in/out.
3. When enabled, employees will be prompted to take a live photo during the clock in/out process—gallery uploads are blocked.
4. Review photos alongside timesheets for extra peace of mind.

When will it be available?
This feature is now available for all accounts. It is off by default, so you can enable it whenever you are ready - no disruption to your current workflows.

What's new ✨

Newly onboarded team members can now be stapled to their existing super fund, helping employers meet ATO requirements while reducing manual admin.

You can now connect to the Australian Tax Office (ATO)

• activate Super Stapling for eligible new hires
• automatically submit employees’ Tax File Number (TFN) declarations

Why 🤔

Be ready for Payday Super – From 1 July 2026, employers must pay super guarantee at the same time as salary and wages.

How to use it 🤓

Go to your onboarding settings > add your ABN > connect to ATO

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Employees can stay informed about their scheduled shifts, leave, and unavailability—all in one convenient calendar view from the Me Tab.

What’s new:

We’ve completely revamped the calendar view to help employees easily access their daily information regarding scheduled shifts, leave, and unavailability right from the Me Tab on Desktop.
 

We hope these updates enhance your experience and help you manage your schedule more effectively!

When will it be available?

This feature is rolling out now and will be available to all Deputy customers in the next few weeks.

System Administrators and Payroll Administrators can now see which Pay Calendar is assigned to each team member directly from the People listing - and quickly add one to any team member who doesn't have one yet.

What's new ✨

• At-a-glance Pay Calendar visibility - the People listing now shows which Pay Calendar is mapped to each team member, so you can instantly who is setup for payroll and who isn't.
• Quick assignment from the listing - employees without a Pay Calendar now have a quick shortcut link to add one directly from thePeople listing, without navigating into their profile.
• Fewer clicks, fater setup - What previously took six clicks and multiple screens to complete, now only takes three.

How does it work? 

1. A a System Administrator or Payroll Administrator level user, navigate to the People listing in Deputy with Payroll enabled in Australia.
2. Look for the Pay Calendar column to see each team member's assignment at a glance
3. For any team member without a Pay calendar, click the Add pay calendar option and assign one in seconds.

When will it be available?

This feature is now live for all Australian payroll customers.

Scheduling managers can now right-click on the schedule to open a menu with your most-used shift actions.

What’s new:

• Via right click, instantly add, copy, cut, paste, paste & replace,  find replacement, or delete shifts— right where you’re working
  • Paste will always create a new shift.
  • Paste & Replace will replace the selected shift with original shift's essential information aligned between Area and Employee views.
• Multi-select shifts with right clicks to unlock powerful bulk actions, all from the same menu.
• No more hunting through toolbars or menus—everything you need is just a right-click away!

How does it work?

1. Go to Schedule Tab 
2. Select a shift and right click on your mouse
3. Choose the quick actions from the menu, or select another shift for addtional actions like copy/paste etc.

For more information, check the Help Center or reach out to support if you need extra guidance.

When will it be available?

This feature is rolling out now and will be available to all Deputy customers by 31st March 2026

See exactly how leave balances are calculated, right in your leave event history.

What is it/Description
Now you can view the math behind every leave balance change, making it easy to understand and verify how leave is accrued for your team.

What’s New ✨

• See accrual rates: Instantly view the specific accrual rate used for each leave transaction.
• Check worked hours: See the total worked hours that went into each calculation, so you know exactly what was counted.
• Track historical accuracy: Calculations now reflect the correct policy version and milestone active at the time, giving you a true audit trail.
• Self-serve troubleshooting: Managers and employees can verify leave math themselves, reducing confusion and support requests.

How does it work?

1. Go to Leave Event History for any team member.
2. For each balance change, you’ll see new fields: Accrual Rate and Total Worked Hours.
3. Review the formula used: Worked Hours × Accrual Rate for each accrual entry.
4. Use this info to verify calculations or troubleshoot leave balance questions.

For more information, check the Help Center or reach out to support if you need extra guidance.

When will it be available?
This feature is rolling out now and will be available to all Deputy customers by Wednesday, March 18th. No action needed - just check your Leave Event History to get started!

What’s new ✨

A new, free overtime premium report that helps you meet federal tax requirements. No more manual calculations.

• See the premium instantly: View the exact “premium” (the extra 0.5x) for weekly overtime pay, ready for federal tax deduction purposes.
• Retroactive and future-proof: Run the report for 2025 and 2026 to meet both current and upcoming compliance needs.
• Simple W-2 prep: Get the data you need for Box 12, Code TT, without extra work or guesswork.

How does it work?

1. Go to Analytics and select the Weekly overtime report under the COSTS section.
2. Choose your date range. Run it for any period from January 1, 2025, onward.
3. Review the new columns: Pay Rate Multiplier Value and Taxable Overtime Portion show exactly what you need for federal reporting.
4. Export or share the report with your payroll or tax team for W-2 preparation.

For more details, check out our step-by-step guide: How to view overtime hours and premiums for overtime tax reporting (US only)

When will it be available?
Live now for all US Deputy customers and users with access to Analytics. No add-ons or requests needed. Just head to the Analytics tab and get started.