System Administrators and Payroll Administrators can now see which Pay Calendar is assigned to each team member directly from the People listing - and quickly add one to any team member who doesn't have one yet.

What's new ✨

• At-a-glance Pay Calendar visibility - the People listing now shows which Pay Calendar is mapped to each team member, so you can instantly who is setup for payroll and who isn't.
• Quick assignment from the listing - employees without a Pay Calendar now have a quick shortcut link to add one directly from thePeople listing, without navigating into their profile.
• Fewer clicks, fater setup - What previously took six clicks and multiple screens to complete, now only takes three.

How does it work? 

1. A a System Administrator or Payroll Administrator level user, navigate to the People listing in Deputy with Payroll enabled in Australia.
2. Look for the Pay Calendar column to see each team member's assignment at a glance
3. For any team member without a Pay calendar, click the Add pay calendar option and assign one in seconds.

When will it be available?

This feature is now live for all Australian payroll customers.

Scheduling managers can now right-click on the schedule to open a menu with your most-used shift actions.

What’s new:

• Via right click, instantly add, copy, cut, paste, paste & replace,  find replacement, or delete shifts— right where you’re working
  • Paste will always create a new shift.
  • Paste & Replace will replace the selected shift with original shift's essential information aligned between Area and Employee views.
• Multi-select shifts with right clicks to unlock powerful bulk actions, all from the same menu.
• No more hunting through toolbars or menus—everything you need is just a right-click away!

How does it work?

1. Go to Schedule Tab 
2. Select a shift and right click on your mouse
3. Choose the quick actions from the menu, or select another shift for addtional actions like copy/paste etc.

For more information, check the Help Center or reach out to support if you need extra guidance.

When will it be available?

This feature is rolling out now and will be available to all Deputy customers by 31st March 2026

See exactly how leave balances are calculated, right in your leave event history.

What is it/Description
Now you can view the math behind every leave balance change, making it easy to understand and verify how leave is accrued for your team.

What’s New ✨

• See accrual rates: Instantly view the specific accrual rate used for each leave transaction.
• Check worked hours: See the total worked hours that went into each calculation, so you know exactly what was counted.
• Track historical accuracy: Calculations now reflect the correct policy version and milestone active at the time, giving you a true audit trail.
• Self-serve troubleshooting: Managers and employees can verify leave math themselves, reducing confusion and support requests.

How does it work?

1. Go to Leave Event History for any team member.
2. For each balance change, you’ll see new fields: Accrual Rate and Total Worked Hours.
3. Review the formula used: Worked Hours × Accrual Rate for each accrual entry.
4. Use this info to verify calculations or troubleshoot leave balance questions.

For more information, check the Help Center or reach out to support if you need extra guidance.

When will it be available?
This feature is rolling out now and will be available to all Deputy customers by Wednesday, March 18th. No action needed - just check your Leave Event History to get started!

What’s new ✨

A new, free overtime premium report that helps you meet federal tax requirements. No more manual calculations.

• See the premium instantly: View the exact “premium” (the extra 0.5x) for weekly overtime pay, ready for federal tax deduction purposes.
• Retroactive and future-proof: Run the report for 2025 and 2026 to meet both current and upcoming compliance needs.
• Simple W-2 prep: Get the data you need for Box 12, Code TT, without extra work or guesswork.

How does it work?

1. Go to Analytics and select the Weekly overtime report under the COSTS section.
2. Choose your date range. Run it for any period from January 1, 2025, onward.
3. Review the new columns: Pay Rate Multiplier Value and Taxable Overtime Portion show exactly what you need for federal reporting.
4. Export or share the report with your payroll or tax team for W-2 preparation.

For more details, check out our step-by-step guide: How to view overtime hours and premiums for overtime tax reporting (US only)

When will it be available?
Live now for all US Deputy customers and users with access to Analytics. No add-ons or requests needed. Just head to the Analytics tab and get started.

Scheduling is just step one. If you’re still chasing paperwork, double-checking decisions, or syncing systems manually, there’s an efficiency gap in your week.

Our new Beyond Scheduling Series has been designed to help you to bring more of the work around every shift into Deputy, and close the efficiency gaps that slow your week down. This isn’t about adding more tools, it’s about removing the friction from the work you’re already doing. 

Register today to join our masterclasses, where we’ll dive into our newest features, as well as provide best practice how-to guides across our Deputy product suite. 

Choose your region

Australia Masterclasses | US Masterclasses | UK Masterclasses

We have released a powerful new way to fill roster gaps by allowing managers to offer shifts to qualified team members at other locations. This update empowers you to look beyond a single location to find coverage faster, ensuring you have the right people in the right place without the administrative headache.

What’s New ✨

• Fill more shifts: Tap into your wider workforce network to fill gaps, rather than relying solely on one location's team.
• Save money: Reduce reliance on expensive overtime or external agency staff by utilizing existing employees from nearby sites.
• Move fast: Find qualified fill-ins or replacements in just a few clicks.
• Keep everyone happy: Give your team members more opportunities to pick up extra work at convenient locations.

How does it work?

1. Open an empty shift or a shift that requires a replacement and select “Send offers”.
2. In the offer window, check the new box labeled “Send offers to other locations”.
3. Select the specific locations you would like to extend the offer to from the dropdown menu.
4. Send the offer. The system ensures only team members who meet all shift requirements (such as training, availability, and leave status) will receive the invite.

To find out more you can visit our help articles here.

When will it be available?

The Beta for this feature begins on January 27th, with a general rollout starting February 9th and continuing over 5 weeks. If you would like to request early access, please fill out the beta registration form here.

Say hello to the new Bradford Factor report, available right within Deputy Analytics+. 

This report turns your team's raw leave data into actionable insights, helping you automate absence analysis to support your teams. Worry less about crunching numbers, and focus more on supporting your people to do their best work.

What’s New ✨

The Bradford Report allows managers to quickly come to a retrospective view of employee’s Bradford scores. Here's what you can do with the new Bradford Report:

• Smart consolidation: The report automatically groups consecutive leave days into single spells.
• Colour-coded concern ratings: Get an instant, at-a-glance understanding of absence patterns with clear ratings (Serious, Medium, Initial, Low).
• Interactive filters: Easily search for specific employees or drill down into the data by score and absence count.
• Location-specific insights: Quickly spot which locations are most affected by problematic absenteeism. 

How does it work?

These are the steps to access it:

1. Login to your Deputy account
2. Click on the Analytics tab on the top ribbon

1. Click on View all reports

1. Scroll down to the HR folder in the Reports side navigation 
2. Select the Bradford Score report

When will it be available?

This report is now available as part of the Deputy Analytics+ subscription (or HR add-on).

For further details on setup, principles, and other FAQs please read our Help Article.
To learn more about functionality common to every Analytics report, read our Using Analytics Help Article.

Intorducing Date Effective Pay Rates, a highly requested feature designed to simplify how you manage compensation changes. We know the administrative burden of waking up on a specific day just to manually update an employee's pay rate to ensure payroll accuracy. With this update, you can now schedule pay changes in advance, ensuring your labor costs remain precise and your team is paid correctly without the manual stress.

This feature is in early access - click here to express interest!

What’s New ✨

• Future-dated changes: Schedule pay rate increases or decreases in advance for promotions, annual reviews, or age-based award changes.
• Automated accuracy: Deputy automatically applies the correct rate based on the specific day a shift is worked, ensuring your schedule costs and timesheets are always accurate.
• Historical visibility: Easily view a history of past pay rates and look ahead at upcoming changes directly from a team member’s profile.
• Cost confidence: Future schedules will automatically reflect the upcoming rates, giving you a true picture of your projected labor costs.

How does it work?

1. Navigate to the People tab and select the relevant team member.
2. Go to the Employment section and locate Pay Details.
3. Click the date selector next to the current effective date and select Add pay details.
4. Choose the Effective Date you want the new rate to begin.
5. Edit the necessary fields (such as Base Rate) and click Save. Deputy will now automatically apply this rate starting on the date you selected.

When will it be available?

This feature is currently in Early Access and will be rolling out to all customers over the course of the year.

• Want to try it now? If you are interested in getting early access to this feature, please click here to express your interest.
• Need more details? You can read the full documentation in our Help Center guide: Introduction to Date Effective Pay Rates.

We’ve significantly enhanced the Australian onboarding experience to simplify the superannuation setup process, ensuring compliance and reducing the administrative burden for both managers and new team members. This overhaul addresses the complexity and manual effort historically involved in superannuation (Super) choice and tax file number declaration (TFND).

With a guided, staged experience, new employees can confidently select their Super fund and complete all necessary declarations, making them PayDay Compliant faster, leading to a faster employee Time-to-Start, and reduced admin effort.

What’s New ✨

• Guided, Staged Onboarding: New team members must complete one section before moving to the next, ensuring no critical information is missed.
• Multi-ABN Selection: Customers who have added multiple ABNs can now choose the relevant ABN during the onboarding process for the new team member.
• Instant TFND Creation: The necessary Tax File Number Declaration (TFND) is now created within the flow.
• Flexible Super Fund Choice: New team members have clear options to choose from an existing fund, instantly join a new fund, join their employer’s nominated fund, or utilise a Self-Managed Super Fund (SMSF).

How does it work?

1. When a new team member is added, they begin the enhanced onboarding process.
2. If the business operates under multiple ABNs, the manager or new team member is prompted to choose which ABN the onboarding relates to.
3. The team member is guided through staged onboarding, ensuring they complete essential sections like personal details before moving on to Superannuation.
4. In the Superannuation step, the team member is presented with clear choices: selecting an existing fund, joining a new fund instantly, joining the employer's default fund, or using a SMSF.
5. The process now includes the creation of the TFND (Tax File Number Declaration).

When will it be available?

This improvement is now available to all Deputy customers using the AU Onboarding flow who have added an ABN.
Enterprise businesses' rollout will commence in January. 

We are excited to announce that End-to-End Time Off in Lieu (TOIL) management is now available in Deputy Payroll.

What's new ✨

We know that managing TOIL can be a manual balancing act - relying on memory to bank hours, manually updating spreadsheets, and somewhere to track manual balances. Processes like this make it difficult to stay compliant with specific award or Enterprise Bargaining Agreements without hours of manual admin work.

We’ve solved this by building a powerful, new end to end system that can handle even the most complex requirements. Yet it is simple enough that you can “set and forget” utilising Deputy's powerful pay rate builder.

How does it work?

• Smart Accrual Rates - You can now configure TOIL settings at the pay rate level. Whether you need a standard 1:1 swap or a specific rule (like accruing 1.5 hours of TOIL for every 1 hour of overtime worked on a Saturday) the system handles all the complex math for you.
• Automated banking of TOIL hours - No more manual data entry, or having to remember to update the excel spreadsheet. When you process a payrun, approved timesheets containing TOIL are automatically calculated and banked into the employee’s TOIL balance inside Deputy.
• Allow employees to select per shift - Some awards and agreements require employees to be able to make the decision about being paid overtime or bank TOIL hours at the end of each shift. Deputy can be configured to have this question asked at the end of each relevant shift, and on specific pay rates.
• Zero learning curve for teams - Implementing this requires no training for your regular staff. Employees continue to apply for TOIL using the existing leave request process they are already familiar with.

By automating the flow of data you remove the risk of human error. Once your rates are configured, the system works in the background to ensure your TOIL calculations are accurate and your team is accruing what they are entitled to - automatically.

You can setup custom accrual rates for Time Off In Lieu per pay rate inside the Deputy Pay Rate Builder.

Time Off In Lieu banked hours are automatically shown on the payrun after importing timesheets into Deputy Payroll Australia.

Timesheet calculations have a clear view of when Time Off In Lieu has been calculated during a timesheet approval.

When will it be available? 

This feature is available to all Deputy Payroll Australia users right now.

Click here to read more about how to use it