We are thrilled to introduce Date Effective Pay Rates, a highly requested feature designed to simplify how you manage compensation changes. We know the administrative burden of waking up on a specific day just to manually update an employee's pay rate to ensure payroll accuracy. With this update, you can now schedule pay changes in advance, ensuring your labor costs remain precise and your team is paid correctly without the manual stress.

This feature is in early access - click here to express interest!

What’s New ✨

• Future-dated changes: Schedule pay rate increases or decreases in advance for promotions, annual reviews, or age-based award changes.
• Automated accuracy: Deputy automatically applies the correct rate based on the specific day a shift is worked, ensuring your schedule costs and timesheets are always accurate.
• Historical visibility: Easily view a history of past pay rates and look ahead at upcoming changes directly from a team member’s profile.
• Cost confidence: Future schedules will automatically reflect the upcoming rates, giving you a true picture of your projected labor costs.

How does it work?

1. Navigate to the People tab and select the relevant team member.
2. Go to the Employment section and locate Pay Details.
3. Click the date selector next to the current effective date and select Add pay details.
4. Choose the Effective Date you want the new rate to begin.
5. Edit the necessary fields (such as Base Rate) and click Save. Deputy will now automatically apply this rate starting on the date you selected.

When will it be available?

This feature is currently in Early Access and will be rolling out to all customers over the course of the year.

• Want to try it now? If you are interested in getting early access to this feature, please click here to express your interest.
• Need more details? You can read the full documentation in our Help Center guide: Introduction to Date Effective Pay Rates.

We’ve significantly enhanced the Australian onboarding experience to simplify the superannuation setup process, ensuring compliance and reducing the administrative burden for both managers and new team members. This overhaul addresses the complexity and manual effort historically involved in superannuation (Super) choice and tax file number declaration (TFND).

The core problem we've solved is reducing the manual effort for team members and managers associated with superannuation when onboarding to ensure compliance and payday super readiness. With a guided, staged experience, new employees can confidently select their Super fund and complete all necessary declarations, making them PayDay Compliant faster, leading to a Faster Employee Time-to-Start, and resulting in Reduced Admin Effort for your management team.

What’s New ✨

• Guided, Staged Onboarding: New team members must complete one section before moving to the next, ensuring no critical information is missed.
• Multi-ABN Selection: Customers who have added multiple ABNs can now choose the relevant ABN during the onboarding process for the new team member.
• Instant TFND Creation: The necessary Tax File Number Declaration (TFND) is now created within the flow.
• Flexible Super Fund Choice: New team members have clear options to choose from an existing fund, instantly join a new fund, join their employer’s nominated fund, or utilise a Self-Managed Super Fund (SMSF).

How does it work

1. When a new team member is added, they begin the enhanced onboarding process.
2. If the business operates under multiple ABNs, the manager or new team member is prompted to choose which ABN the onboarding relates to.
3. The team member is guided through staged onboarding, ensuring they complete essential sections like personal details before moving on to Superannuation.
4. In the Superannuation step, the team member is presented with clear choices: selecting an existing fund, joining a new fund instantly, joining the employer's default fund, or using a SMSF.
5. The process now includes the creation of the TFND (Tax File Number Declaration).

When will it be available?

This improvement is now available to all Deputy customers using the AU Onboarding flow who have added an ABN.
Enterprise businesses' rollout will commence in January. 

What's new ✨

We are excited to announce that End-to-End Time Off in Lieu (TOIL) management is now available in Deputy Payroll.

We know that managing TOIL can be a manual balancing act - relying on memory to bank hours, manually updating spreadsheets, and somewhere to track manual balances. Processes like this make it difficult to stay compliant with specific award or Enterprise Bargaining Agreements without hours of manual admin work.

We’ve solved this by building a powerful, new end to end system that can handle even the most complex requirements. Yet it is simple enough that you can “set and forget” utilising Deputy's powerful pay rate builder.

• Smart Accrual Rates - You can now configure TOIL settings at the pay rate level. Whether you need a standard 1:1 swap or a specific rule (like accruing 1.5 hours of TOIL for every 1 hour of overtime worked on a Saturday) the system handles all the complex math for you.
• Automated banking of TOIL hours - No more manual data entry, or having to remember to update the excel spreadsheet. When you process a payrun, approved timesheets containing TOIL are automatically calculated and banked into the employee’s TOIL balance inside Deputy.
• Allow employees to select per shift - Some awards and agreements require employees to be able to make the decision about being paid overtime or bank TOIL hours at the end of each shift. Deputy can be configured to have this question asked at the end of each relevant shift, and on specific pay rates.
• Zero learning curve for teams - Implementing this requires no training for your regular staff. Employees continue to apply for TOIL using the existing leave request process they are already familiar with.

By automating the flow of data you remove the risk of human error. Once your rates are configured, the system works in the background to ensure your TOIL calculations are accurate and your team is accruing what they are entitled to - automatically.

You can setup custom accrual rates for Time Off In Lieu per pay rate inside the Deputy Pay Rate Builder.

Time Off In Lieu banked hours are automatically shown on the payrun after importing timesheets into Deputy Payroll Australia.

Timesheet calculations have a clear view of when Time Off In Lieu has been calculated during a timesheet approval.

Why 🤔

We have automated the entire journey of Time off in Lieu, from the moment it is worked to the moment it is paid out or taken as leave to provide a simple to use process for hourly based businesses. By rebuilding the Time Off In Lieu system from scratch we have been able to deliver features that cater from very small businesses through to the most complex of enterprise bargaining agreements. 

How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Availability 🕚

This feature is available to all Deputy Payroll Australia users right now.

We’re excited to introduce Leave Entitlements Bulk Management, a brand-new feature designed to save you time and minimise manual errors when managing your team’s leave data. Previously, bulk actions were limited to adding entitlements, forcing managers to individually update records one by one — a process that was often time-consuming and error-prone. With this update, we have removed that friction, giving you greater speed, accuracy, and flexibility to manage leave policies at scale.

What’s New 

• Bulk Add: Efficiently add multiple leave entitlements to one or more employees in a single action.
• Bulk Remove: Quickly remove existing leave entitlements for one or multiple employees, completely eliminating the need for manual, individual deletion.
• Bulk Replace: Overwrite existing data by replacing current leave entitlements with new ones, ensuring your records are always up-to-date with the correct values.

How does it work?

1. Navigate to the People tab and use the filters to display the relevant team members.
2. Select the checkboxes next to the team members you wish to update, or select all.
3. Click the Bulk actions menu and select Manage leave entitlements.
4. From the modal, choose your desired action: Add, Remove, or Replace leave entitlements.
5. Select the specific leave entitlement(s) from the dropdown list and click the confirmation button (Add/Remove/Replace) to apply the changes instantly.

When will it be available?

This feature will be rolled out progressively to customers starting from December 2025. 

Once available, you will find this functionality within the People tab under the Bulk actions menu.

Learn more

For further details on setup, principles, and other FAQs please read our Help Article.

Deputy will soon launch a new and improved onboarding flow for all new team members, streamlining how employees select their Superannuation while ensuring compliance with Superannuation regulations. 

To enable this update in your account in the future, we need your Australian Business Number (ABN) in your Onboarding settings.

How to add your ABN to Deputy
Why adding your ABN is essential 

We’re excited to announce that Copy Daily Shifts has returned to the Mobile Schedule Daily View, rebuilt to seamlessly support Micro-scheduling.

✨ What’s New

• Copy shifts from one day to another directly in the Mobile Schedule tab
• Faster, more flexible scheduling on the go — perfect for managers who want to duplicate daily rosters with just a few taps
• Full compatibility with Micro-scheduling shifts
• Consistent experience across iOS and Android

This feature was originally removed when we launched Mobile Micro-scheduling, but thanks to your feedback, we’ve brought it back — stronger, smarter, and tailored to today’s scheduling needs.

A powerful upgrade that lets you automate data uploads directly via SFTP

• Automate or bulk-upload data using Deputy CSV templates (employee, employee payroll, sales, training module, leave balance, location, area, and more) directly into your SFTP folder to have them automatically imported into your Deputy account.
• Processed files automatically sorted into folders processing, sent_successful, and sent_failed folders, plus successful/error email notification and a magic-link interface for fixing errors
• Add and manage up to 10 public keys per tenant for separate access for automation systems and multiple users

Why 🤔

• Manually uploading large or recurring data into Deputy is time-consuming and error-prone
• Managing multiple users or automation systems for data uploads can be complicated

So we deliver

• Automate bulk and recurring data uploads directly via SFTP.
• Allow multiple access keys and built-in error-handling tools to simplify user and system management

How to use it 🤓

Help documentation is available here.

How to get it 🧪

Currently in Beta so we can refine it based on your feedback.

Deputy HR onboarding has been upgraded to include built-in VEVO checks and an enhanced Right to Work workflow. To activate it, go to your Business Settings → Right to Work and connect your account to VEVO.

Once enabled, new team members will move through an improved onboarding flow that collects all the information required to run a VEVO check directly within Deputy HR. As soon as the onboarding form is submitted, managers can complete the VEVO check instantly.

Connect VEVO now

NEW Business Settings is our revamped settings experience, making it easier for our customers to discover Deputy features and configuration. It’s more than a redesign; we have built it from the ground up to ensure it scales to meet the needs of our customers and our growing product line. ✨

• Streamlined layout with clearer categorisation, making settings easier to find, configure, and manage.
• A scalable information architecture built to support an expanding suite of products, settings and increasingly sophisticated features.
• A complete rebuild on a modern, high-performance front-end tech stack for a faster, smoother experience.

Why 🤔

The current settings experience was no longer meeting the needs of our growing product suite or customer expectations. Settings were fragmented across multiple parts of the settings screen, making them hard to find and manage. 

How to use it 🤓

Help documentation is available here.

How to get it 🧪

We’re progressively rolling out the new Business Settings experience to our customers.

We plan to deprecate the legacy Add Shift Modal in Schedule Web by the end of 2025.

If you still see this screen when adding or editing a roster from the web, note that it will be replaced by the new Add Shift Popover starting from 30th October 2025.

Why

• Up-to-date technology stacks for better reliability.
• Improved user experience — cleaner, and more intuitive, designed to feel familiar like other modern calendar tools (e.g., Google Calendar or Microsoft Outlook).
• Full feature parity with the legacy modal — everything you could do before, you can still do now.
• A foundation for Micro-scheduling with Single Pay Rate, enabling smoother operations when managing multiple schedules for a single employee in a day.

• Many of our upcoming scheduling improvements are built on top ofof Add Shift Popover,  eg.

  • Multi-select with Bulk Update/Delete
    
  • Shift patterns
  • Revamped Shift History
  • And more are coming

How to use it?

Read more from help doc here