Create and apply reusable onboarding templates to onboard new starters in seconds with Deputy HR.

What’s New ✨

• Standardise your setup: Create reusable templates for specific roles or locations to ensure every new hire gets the right documents every time.
• Onboard in seconds: Save time by applying a pre-set template to each onboard.

Why you'll love it 💖

• Reduce manual errors: Minimise the risk of missing critical compliance documents or steps by using a governed, central starting point.
• Delegate with confidence: Empower location managers to handle onboarding while maintaining control over what "good onboarding" looks like for your business.

How does it work?

1. Navigate to the People tab and select Onboarding to access the new template management area.
2. Click Create Template to define a new pack, selecting the specific documents and sections for a role or location.
3. When adding a new employee, simply select the relevant template from the dropdown menu to automatically populate their onboarding requirements.
4. Review the details and click Send to initiate the onboarding process instantly.

For more information on how to set up and manage your onboarding templates, read here.

When will it be available?
This feature is currently rolling out to Deputy HR subscribers. If you are a Deputy HR customer, you will see these options appear in your People tab over the coming days. If you don't have access to Deputy HR, you can trial Deputy HR for free.

System Administrators, Payroll Administrators and Payroll Managers can now choose to only import unpaid timesheets when processing an Ad hoc payrun in Deputy Payroll.

Whats New ✨

• Users now have an option when creating Ad hoc payruns to only import unpaid timesheets for example from late timesheets or missed shifts etc.
• When using this feature, only timesheets that have not been marked as paid will be imported for processing in Payroll.
• Full Payrun and Blank Payslips remain an option for those who need to import already paid timesheets, or to create an Ad hoc pay run entirely from scratch with no imported data.

Why you'll love it 💖

• We heard your feedback - This feature is a direct response to one of our customers main wish listed features 
• You can easily pay out late approved shifts in a few clicks
• No deleting lines that have already been paid
• Timesheets that are paid via this process, are then marked as paid at the completion of the payrun.

How does it work? 🛠️

Unpaid timesheets is a new option for the Adhoc dropdown when processing an Adhoc payrun in Deputy Payroll. Simply select this option from the dropdown and continue the payrun as you normally would, only unpaid timesheets will be imported for processing.

When will it be available?

The Unpaid timesheets feature for Adhoc payruns is now available to all Deputy Payroll Australia customers.

Administrators can now select specific areas for team members to be able to schedule and approve timesheets in when using Deputy Pro.

What’s New ✨

• Administrators of Deputy pro installs can now limit who can schedule and approve timesheets by allocating specific areas within a location to their managers. For example a Front of House manager who can't schedule for the Kitchen. 
• This is available on any role (including custom roles) for which the team member has permission to schedule or approve timesheets.

Why you'll love it 💖

• Until now you have had to choose between giving managers full access to a location and all areas, or not at all.
• With this new feature, you can specifically target the areas a manager is permitted to schedule and approve timesheets for.
• No longer will you need to build out multiple Deputy locations for one physical location to achieve this outcome.
• This allows you to increase visibility and control over who can perform crucial operations tasks.

How does it work? 🛠️

Managed Areas is an advanced setting on the team members profile. The team member must have access to schedule or approve timesheets under their role, it does not show up for any team members who do not have either of those abilities under their current role.

1. Go to People listing and open the relevant team member's profile.
2. Open the Employment Tab on the left hand side and On the Employment tab click Edit
3. Under the Advanced Settings click Managed Areas and use the Add area drop down to choose the areas they can schedule and approve timesheets for. If any area is not selected here they will not be able to schedule or approve timesheets for those areas.

When will it be available?

Managed Areas is available to all Deputy Pro customers now.

Automatically assign junior rates to employees, or override to adult in one click.

What’s New ✨

• When assigning team member pay rates, Deputy will automatically default to the appropriate junior rate

Why you'll love it 💖

• Simplify junior rate setup
• Be confident it will update year on year

How does it work? 🛠️

If a junior rate is configured for a required pay rate or award, this will appear automatically in the employment profile or when assigning via bulk action. For more, see the help article here.

When will it be available?
Rolling out now to all Deputy customers. Only available with pay rates with Junior Rates setup. 

A dedicated way to define and assign specific roles to your team members, making it easier to organise, find, and report on your staff based on the work they actually do.

What’s New ✨

• Build a library: Create a central source of truth for all roles in your business instead of using freeform text.
• Assign in bulk: Save time by assigning job titles to multiple team members at once or individually from their profile.
• Visibility at a glance: View job titles directly under profile photos and as a filterable column in the People tab.
• Coming soon: Look forward to using job titles in reports, for sharing company documents (Deputy HR), and during employee onboarding (Deputy HR).

Why you'll love it 💖

• One clean source of truth for roles
• Find and manage people by role in seconds from the People tab

How does it work? 🛠️

1. Go to Business settings and select the People tab.
2. Click on Job titles to build and manage your library of roles.
3. Navigate to the People tab to assign a title to a team member from their profile or use the bulk action tool.
4. Use the new Job Title column to filter and sort your team list in seconds.

For more information on setting up job titles, click here.

When will it be available?
Job Titles are rolling out now to all Deputy customers. System Administrators can access these settings to begin building their role library.

With Deputy Break Policy, managers will save time to avoid manual break compliance — no more carrying the rules from your head or spreadsheets. And breaks compliance are proactively planned upfront for Scheduling, cutting payday rework — while break pay continues to flow through the existing Pay Rate Engine.

This feature is rolling out to everyone. You should be able to get access to it in the next 4 weeks.

• System Admins can self-serve creating and customising break policies via Business Settings → Scheduling
  • A list of pre-configured break policies tailored to accounts' regions will be surfaced upfront for an easy start.
• Each policy defines 
  • Required breaks by shift length - eg. 6h+ shifts need 30 mins unpaid break + 2 *10 paid breaks.
  • Break windows (optional) — ensure breaks from being taken within a set number of hours of the start or end of a shift.
  • Assignment to locations/areas , or special cohorts via Rule Group for employees under certain age to define different breaks between Minor and Adult employees.
  • Enforcement setup when a violation occurs — Warn (managers can review and override) vs. Hard block (saving is prevented entirely).
• Breaks are auto-loaded when a manager create a shift in both Mobile and Desktop.
• Breaks auto-update when a shift's area, assignee, or duration changes.
• Breaks are auto-validated on save — firing a warning confirmation or blocking the save, per the enforcement setting.

How to use it?

• Make sure your Deputy Mobile App is most up to date
• Read the help doc for more details

Want to get the feature earlier?

• Click here to register your interests.
• We will contact you by email shortly.

Stop chasing sick notes and supporting documents over email or shared drives, they now live directly on the leave request, with rules to request them automatically.

What's New ✨

• Attach documents to any request: Add supporting evidence to a leave request, or an existing one, on mobile or desktop, including your own leave
• Control access: Two new permissions, View leave documents and Manage leave documents, decide who can see, download, or delete what's attached
• Request documents automatically: Set a rule per leave type, e.g. require a document for sick leave over 7 days. Optional, always required, or required after a threshold
• Prompted, not blocked: Employees and managers are nudged when a document is expected but missing - never blocked from submitting or approving

Why you'll love it? 💖

• No more chasing evidence over email or shared drives
• Everyone with the right permission can see and manage documents in one place
• Request the right documents automatically

How does it work? 🛠️

1. Create or edit a leave request and attach a file (up to 5).
2. Managers with Manage leave documents can view, download, or remove documents any time.
3. To automate requests, open a leave policy → Supporting document → choose your rule.

Read the full guide: How to set up leave policies

Who is it available to?  

• Attach & manage documents: available now in the UK/US as part of Leave Management+ (HR & Pro), AU on HR and Pro plans.
• Automatic document rules: available now for UK/US (Leave Management+, HR & Pro). Not yet available in AU - coming with the new leave engine.

What's new ✨

Take the hassle out of public holiday pay with automated calculations that ensure your team is paid correctly, whether they work or not.

Why you’ll love it 💖

• Automated holiday payments: Set up public holidays in Deputy & automatically apply holiday pay to your employees.
• Accurate pay, every time: Ensure your team receives the correct holiday pay without manual intervention.
• Stay compliant: Reduce the risk of payroll errors and stay on top of local labor laws with built-in holiday pay automation.

How to use it 🤓

This feature is currently only available to Australian customers; we have plans to roll out to our other regions in the near future.

Additionally, to set up pay for Public Holidays Not Worked, you will need access to Pay Rate Builder, accessible through Business Settings (for eligible plans). 

If this is released to your Deputy account, the following steps need to be done:

1. Have your public holidays set up in Deputy
2. Add this new pay rule to the pay rate used by your employees in Pay Rate Builder
3. After this is done, if no shift is worked on a public holiday, a leave request will be created with payment for the not-worked public holiday.

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Build the exact permission set your business needs to keep your payroll secure.

What’s New ✨

Included with Deputy Payroll Australia at no extra cost - Previously reserved for Pro and Enterprise customers, custom roles are now included in the Deputy Payroll Australia subscription with all Deputy plans (Lite, Core, Pro)

Build a role from scratch or copy a default and tweak it - With custom roles, you can build an entirely new role from scratch, or take one of our templated defaults and tweak it to your business needs. Need a system admin level user but without payroll access? Now you can have it.

Default roles remain - For those who's business needs are met by the default roles, these remain available and function the same as before.

How does it work?

1. With Deputy Payroll Australia enabled, open Business Settings and click Access & permissions.

2. Once the default Access & permissions screen has opened, click Access levels.

3. To create a brand new role, click + Add access level. To create a copy of a default role for customisation click the name of the role you want to clone.

4. This will open a read only view of the permissions that are available in that role.

5. Click the three dots icon near the Save button in the top right, and select Duplicate level.

6. This will open a new view where you can customise the new role, save it and have it available to apply to team members.

Why you will love it?

Tighter control - We know with payroll data in Deputy, you are storing some of your most sensitive business information. This gives you much tighter control over users who can see areas of the Deputy product.

Easier to move to Deputy Payroll - We know meeting your security requirements is critical in a transition to a new payroll product. Custom roles allows you to tweak access levels to your exact needs.

Enterprise flexibility without an Enterprise plan - Deputy Payroll Australia users now have access to a powerful role builder, previously only available to our Enterprise subscribers.

When will it be available ?

Custom roles is now available to all Deputy Payroll Australia subscribers.