Building on the success of Document Library in Deputy HR—and thanks to customer feedback—we’re excited to introduce a powerful new feature: the ability to upload, share, and track acknowledgements for MP4 videos.

This means you can go beyond documents and bring policies, training, and updates to life with video.

Create your Document Library today

• Company Documents
• Kudos
• Team Member Payroll Details (AU only)

• Access easily via the Reports tab
• Trial Deputy HR today 🚀

We’ve improved the shift dynamic changes experience in the Mobile app, making it easier for managers and employees to handle the updates on the go.

What’s new:

The whole dynamic changes workflow supports both Micro-scheduling shifts and normal single area shifts.

• Intuitive workflow – The shift dynamic workflow has been redesigned to be more user-friendly and fully compatible with Micro-scheduling shifts.
• Manager shift replacement – Managers can now find replacements for an entire micro-scheduling shift directly in the Mobile app.
• Employee flexibility – Employees can swap or offer their assigned shifts with colleagues straight from Mobile.
• Manager approvals – Managers can approve or reject swap requests from both Mobile and Web.
• Backward compatibility – Dynamic shift features continue to work for single-area rosters as usual.

⚠️ Note: Currently, the whole workflow apply to the entire shift (including all sub-shifts in a Micro-scheduling shift). Partial swap/offer/replacement isn’t yet supported. As a workaround, managers can use the Link/Split Shift feature to divide shifts and reassign parts.

Read help doc for more details

We've made it even easier to narrow down to the right group team members by adding the ability to filter your employee list by as many criteria as you need. We've added some much requested options such as:

• Employment type
• Locations
• Stress profiles
• Tags

just to name a few. This will be rolling out before the end of the year, but as a nice simple lightweight change, we are now opening this up to any customers who need greater flexibility when it comes to honing into specific sets of staff members and shifts when scheduling.

Get early access or provide feedback here!

We’re making team communication instant, effortless, and built right into Deputy—so you can connect where work happens, without juggling multiple apps.

What is Deputy Messaging?

• Instant group and direct messaging – Chat with individuals or groups, instantly reaching the right people.
• Location channels – Dynamic channels for every location, updating automatically when staff join, leave, or move.
• Media and file sharing – Share images, documents, videos, and links directly in chats.
• Integrated communication experience – Messaging is part of the same Deputy app you already use to schedule, manage, and check in with your team—no extra logins or switching tools. Available on both mobile and web.

Why we built it

Until now, teams who used Deputy relied on a mix of external messaging apps, SMS, email, or Deputy News Feed – making it hard to keep everyone aligned, especially when rosters change. Deputy Messaging helps you:

• Keep all work conversations in one place
• Cut down admin with automatically updated groups and channels
• Prepare for advanced Messaging+ features coming later this year

Rollout

Deputy Messaging is available to all customers. Learn more on how to activate Deputy Messaging here.

Messaging+ coming soon

With this rollout, you’ll have access to all Deputy Messaging features (including Messaging+) at no extra cost.
From October 1, Messaging+ will become a paid upgrade, offering advanced features like read receipts and polls.

Updated Help Centre

New Messaging help guides are available here.

Deputy HR have launched a new enhanced permission setting allowing System Admins to customise the viewing and management of sensitive information and documents by Location Managers. 

• New Business Setting
• Customise what your Locations Managers can view or manage.
• Easily mark document types as sensitive when creating or editing them 

How to use it
Help Article

Deputy HR have partnered with JobTarget to bring you a new, improved way to post jobs.
With this new connection, you gain access to 25,000+ job boards, helping you find the right candidates faster 

• Connect to JobTarget in Hire Settings
• Post job listings to your favourite job boards via JobTarget
• Pay directly through JobTarget to post to sites like LinkedIn
• Manage all your candidates within Deputy

How to use it
Help Article

What's New?

• Update All Visible Schedules - Instantly update all schedules shown on your current view using Options → Bulk Update.
• Multi-Select for Maximum Flexibility - Holding CTRL (Windows) or CMD (Mac) key to manually select multiple shifts and apply updates or delete them in one go from the dropdown.
• Proper Employee Selector - Easily search and assign employees using an enhanced selector with built-in search functionality.
• Intuitive Time Pickers - No more clunky dropdowns, update start and end times with clean, modern time pickers.
• Customisable Break Times - Breaks can now be added or adjusted freely — no longer tied to the original schedule’s configuration.
• Flexible Notes Handling - Choose to delete, replace with new notes, or retain existing shift notes with full control.
• Supporting Micro-scheduling shifts to save tones of time

Why the Change?

• Fewer clicks, faster actions
• More flexibility across a wide range of scenarios
• A more intuitive and modern user interface
• All designed to help managers adapt quickly and keep operations running smoothly — with less effort and more confidence.

• Bulk update shifts on schedule
• How to bulk update shifts' notes

Rolling out to your account over the next few weeks will be the ability to include leave with your 1, 2, 4 week and monthly schedule excel exports! This is one of many steps we'll be taking to ensure more flexibility within the schedule to help solve whatever problem or process you have in front of you. 

1. The export menu can now be found in the options menu where you'll notice "Print Schedule" (PDF or Excel) or "Export Schedule" (CSV, JSON) 

2. By Selecting "Print Schedule" and "Excel" as the format - you'll notice a leave checkbox is available if you'd like to include this in your schedule export.

If you have any feedback, or other items you'd like included on export, submit a feature request and the team will be here to help!

• Work 4 shifts
• Rest for 2 days

To access this, from the add shift popup:

1. Select options
2. Select "Repeat for set pattern" 
3. Choose your pattern and end date
4. Watch your shifts create until the end date you set

If you have any feedback, drop us a feature request and we'll continue to shape shift patterns together.