What's new ✨

Have you ever wanted to reconcile what your team has been paid with what they would have earned on an industrial award? The Pay Comparison report allows you to do this! 

This report takes your employees recorded time (via our timesheets), and recalculates them according to any of our industrial awards or your custom terms.

Why 🤔

More and more legislation is requiring businesses to ensure their employees are 'better off' on their respective agreements and salaries than they would be compared to an individual award - this report gives businesses another tool to help determine if they are compliant.

How to use it 🤓

You can find the Pay Comparison Report in your reports section!

Click here to read more about how to use it

What's coming soon

This feature is still in BETA & still in active development. Look out in the coming weeks for:

• Defined outer limits - calculate when your employees have gone over specified amounts of overtime and penalties each pay period
• Reporting by pay period - for easier viewing
• More filters - to break down your employee groups even more.

What’s new ✨

Have you onboarded a new staff member using Deputy’s Employee Onboarding feature and wanted to extract the data? Now, you can export their onboarding details to CSV.

You can export the following onboarding information

• Personal details
• Banking details
• Tax details
• Super fund choice (AU only)
• Right to work (UK only)

How to use it 🤓

Go to the Employee Onboarding settings > Export > then filter and search based on the required location and date range. Then click Export - It's that easy!

Click here to read more about how to use it.

Why  🤓

We know that getting your new employees data out of Deputy and into other systems such as Payroll is a critical step in streamlining the Employee Onboarding process end to end.
Now you can reduce manual data entry and export > import new employees information within seconds.

Upgraded Week / 2 Week / 4 Week / Month Employee and Area Views

A ground up rebuild of the week, 2 week, 4 week and month employee and area view schedule pages has been carried out this year and is nearly ready to roll out to your enterprise accounts. 

Whilst this might look similar to the schedule you know and love apart from some minor UI enhancements - this upgrade comes with a number of new features and major underlying improvements along side the new technology working behind the scenes to power a faster, more reliable Deputy experience. 

New Employee Views

Area Views - Time Off

See your team availability at a glance without leaving the schedule.

Previously to see staff member availability you had to either use the employee view or leave the schedule to view a staff members profile.

At the top of Week and 2 Week Area Views, all staff leave and availability is visible to make it even faster to know who’s available to be schedule on to work. 

Area Views - Staff Coverage

The quickest way to know if you have gaps in your schedule for each of your core areas. 

1. Enable the staff coverage feature from the insights panel
   

   
2. Click on the new staff coverage section above each day within an area and set how many staff you require
   
   
3. Any days with not enough staff will be visually highlighted for action
   
   

Employee Views - Stacked Cards

2 shifts for an employee + 1 unavailability

Multiple shift items will stack together and overlap so you can easily see multiple items at a glance without needing to drill down further to see what they are. All items that you are used to seeing on your schedule fit into these stacks, from leave and unavailability through to allocated shifts. 

Employee Views - Shift Popovers

Simplified popovers to view all shift items on a specific day for employee mean a much more integrated experience. This allows you to more seamlessly drag and drop shifts meaning you can schedule faster and more easily.

Performance & Future Scalability

The major driver has been to rebuild the Deputy schedule with the latest and fit for purpose technologies beneath the hood. This allows us to focus on 2 main areas:

Ongoing Schedule Performance - Deputy has grown to millions of shift workers clocking in every day thanks to businesses like yours growing operations along side the deputy platform. To cater for this growth, we’ve completely changed the technology we use to display the schedule which will allow us to offer some immediate performance improvements but also sets us up for improvements into the future which is an ongoing focus for us.

New Features - By using the most up to date technology it allows us to more reliably and better tackle new features that have been requested to help redefine workforce management and scheduling such as agreed hours. 

Get in Touch

If you'd like this in your sandbox accounts, early access or just have questions please just get in touch with either your customer success manager or raise a support ticket and we'll get things underway. 

What's new ✨

• Pay Rate Sync - Map your ADP Workforce Now worker types to Deputy pay rates for employee creation.

Why 🤔

We've had some feedback from early adopters of the updated ADP Workforce Now people sync that worker type pay rate mapping would be a great feature to add and a big time saver when adding employees to Deputy.

How to use it 🤓

Click here to read how to use the new worker type pay rate mapping.

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

This feature is still in BETA & will roll out to all accounts over the coming weeks.

If you are interested in joining our exclusive BETA program for this, please register your interest by hitting 'Get me in'.

What's new ✨

• Entirely new people import - You can now easily import your team, map locations, sync leave balance and more. 
• A best in class timesheet export - We’ve rebuilt our payroll export, making it super simple to get your timesheets over to ADP WFN. No more export codes, just map your pay rates to your ADP earnings codes!
• A new look - we’ve packaged these changes into a new, shiny, highly configurable experience. 

Why? 🤔

• At Deputy, we’ve been revamping our fleet of integrations to minimise work needed to keep systems in sync. These new changes will allow you to easily keep your team member information accurate, as well as reduce the time needed to get timesheets over to ADP!

Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

• If you’ve been using the old workforce now people sync, you’ll need to disconnect and reconnect your integration to see the new experience. Request to be migrated here! 
• If you're a new ADP People Sync user, learn how to connect here. 
• Our new payroll integration is in beta and slowly rolling out to all users. Request to be part of the beta here!

What's new ✨

• Upgraded Employee Schedules - Week, 2 week, 4 week and month employee view schedules have been redesigned and rebuilt
• Performance - Upgrading the technology behind the schedules can result in a much faster scheduling experience for Deputy customers
• New Design - A more consistent scheduling experience no matter what scheduling view you like to use most 

The new schedule employee view

At a glance, stacked shifts can show that an employee has multiple items, from shifts through to leave

Shift popovers allow you to reschedule shifts via drag and drop with ease

Why 🤔

As part of Deputy's ongoing work to provide a faster, better scheduling experience, these upgrades offer a better experience from day one but also allow us to provide exciting new features like agreed hours with many more to come

Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

This feature is still in BETA & will roll out to all accounts over the coming weeks.

If you are interested in joining our exclusive BETA program for this, please register your interest by hitting 'Get me in'.

What's new ✨

• To help with timesheet approvals on-the-go, timesheet details now show a map indicating where team members clocked in and out.

How to use it 🤓

• Managers can view the map by tapping on the Area row of a submitted timesheet.
• Managers can tap on the help icon on the map screen and read a reference for the pins on the map:
  
  Purple pin - physical location of your store/office as set in Location Settings
  Green pin - team member's clock in location
  Red pin - team member's clock off location

Labor model feature has been improved to be more flexible and easily managed in the centralized Business Insights!
What's new ✨

• Administrators can restrict who can manage the labor models via Business Settings now.
  • Can View/Run Labor Model : Users who have been assigned with this permission will only be able to read and run the labor models that have been set up for them.
  • Can Modify/Delete Labor Model:  Users who have been assigned with this permission will have the full power to manage (add/edit/delete/copy) labor models in their managed locations.    
  • For users who have neither of those 2 permissions,  they will not be able to see Labor models in Business Insights.
  • Enterprise customers can also set those permissions in the Employee Role app.
• We also introduced Bulk Actions for labor model.
  • Bulk Delete will allow managers to delete selected labor models by one click.
  • Bulk Copy will enable managers to easily duplicate selected labor models from one location to other locations.

Why 🤔

Labor model is a powerful tool that will help you to make data driven decisions for your scheduling which will make a big impact on your business performance.

With the new permissions and bulk actions in place, you can manage your labor models in one centralized location and easily duplicate to other locations by your authorized managers only.

How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

What's new ✨

You can now archive team members easily from your iOS or Android Deputy mobile apps without having to log in on Desktop.

How to use it 🤓

For more information on Archiving team members, visit our help article.

Got feedback to share? Go to Deputy > Help > Give us feedback

What's new ✨

You can now create and ask your own Employee onboarding questions to suit your business needs.

The current onboarding form collects basic personal, banking and tax information, but what if you need to collect other important business-specific questions from your new hire? 

For example “have you had a workers' compensation claim?”, “what’s your uniform size?”, “do you have a preferred location?”.. the options are endless.

Why 🤔

Keep it all within Deputy - you won’t need to use a separate system to collect and store additional information about your team members. 

Unique & flexible - the flexibility to ask any question that might be specific to the business, whether it’s a short answer, Yes/No or multiple choice

Reusable - create it once and the questions will be included in all new onboards

How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Submit it here.

How to get it 🧪

This feature will be progressively rolled out to all customers in the next week.