What's new ✨

Managers can enable auto-run labor model in the Required Staff - Settings section. Once activated, the system will automatically update labor demand within 5 minutes when:
✅ Manager forecast demand driver data is updated
✅ Deputy forecast demand driver data is auto updated due to recent actual data landing if there is no manager forecast setup
✅ Actual demand driver data is updated

The system will then:
🔹 Auto-generate Forecast Required Staff when forecast data changes.
🔹 Auto-generate Actual Required Staff by applying your existing labor model setup to the actual demand driver data.
🔹 Display a label in Required Staff to indicate a scheduled labor model update.
🔹 Managers can compare Forecast Required Staff vs. Actual Required Staff via Business Insights Summary.

Read the help doc for more details.

Why 🤔

Keeping labor demand (required staff) up to time is important to run the business smoothly and effciently.

With labor model automation feature, it will help

• Eliminate manual effort: Managers no longer need to remember to re-run the labor model.
• Reduce human errors: Ensures labor demand stays accurate at all times.
• Managers can continuously optimize scheduling decisions and improve demand planning accuracy by retrospecitvely comparing Forecast vs. Actual required staff

Rollout ✅

This features will be available in all accounts in the next 4 weeks.

Feedback 💬

Got feedback to share?

Go to Deputy > Help > Give us feedback

What's new ✨

We're excited to introduce a new location setting that enables team members to claim and request open shifts, swaps and offers - even when they are marked as unavailable!

Why 🤔

Life is unpredictable - sometimes, team members may want to pick up shifts even when they are typically unavailable otherwise. 

For managers, this setting opens up an extra pool of team members to fill shifts, reducing time and effort spent managing shift coverage. It's a win-win!

Rollout ✅

This location setting is now available to all accounts. 

You can enable it by going to:

Locations > Edit Settings > Scheduling > Creating and publishing shifts

Feedback 💬

Got feedback to share?

Go to Deputy > Help > Give us feedback

What's new ✨ 

• Revamped the Find Replacement modal UI to empower managers quickly pick up/search certain employees for the replacement shift.
• Managers can also write up a message to encourage selected employees to easily pick up the replacement shifts.  This used to be an existing feature for Mobile Apps only for find replacement that finally we make it consistently available in Web.
• Improved the tech stack for better performance.

How to use it 🤓 

Read through the detailed help document here.

• Small iterations for clearly listing the scheduled shifts details when print or export to excel across all of the schedule views.
• When printing more than one week's shifts,  they will be printed week by week to ensure clear communications with better visualisations.
• Exported file will be in .xlsx format to provide the best user experiences.  Legacy .xls format will be slowly deprecated because
  • Microsoft has disencouraged customers from using xls format since 2007 to prevent certain compatibility issues.
  • .xls file is not designed to hold large amount of data while .xlsx file can have a better performance and compatible with all mordern Office softwares.

How to use it 🤓 

Read through the detailed help document here.

What's new ✨ 

Employees can now view their shifts based on their device's time zone (where they are located) or the business location's time zone. This way, employees living in a different time zone to their business know exactly when to start work, without having to do complicated time zone math!

Default will be the device's timezone, user will be able to change this from that default via this new setting.

How to use it 🤓 

Read through the detailed help document here.

You can also follow the screenshots below to get a quick understanding ☺️

iOS

Android

Rollout 

This update will be available for iOS and Android apps by the end of this week (by 25th October 2024).

What's new ✨

We’re thrilled to announce our latest integration with SEEK, Australia’s leading employment marketplace, enabling you to reach a massive pool of qualified candidates across Australia. By working seamlessly across Deputy HR and SEEK, you’ll be able to:

• Post job ads directly from Deputy to SEEK with ease
• Edit and re-publish your published SEEK ad from Deputy
• Manage all candidates applying from both SEEK and Deputy all within Deputy

How to use it 🤓 

You must be trialling or subscribed to Deputy HR and have an existing SEEK account in order to use the SEEK integration.

System Administrators and Location Managers will be able to find the SEEK integration in the bottom of the Hire > Settings page on the People tab.

After you've connected your SEEK account, click Manage in your job listing and Publish to SEEK on the next page.

Click here to read more details on publishing your SEEK ad from Deputy.

Got feedback to share? Go to Deputy > Help > Give us feedback

Rollout 

We'll start rolling out the integration gradually today to Deputy HR customers in Australia. All Deputy HR customers in Australia should have access to this integration by the end of October.

What's new ✨

• Modifying pay rates - changing how much is paid, or thresholds for rules like overtime
• Adding Shift Differentials, for items like night shift payments
• Automating allowances based on areas, custom fields, and more

This new tool for system administrators continues to allow users to simplify and streamline their compliance needs, giving greater cost accuracy for all of your team members. Users can start with our pre configured library labor laws and modify them to meet their needs, or start from scratch and build their own pay rates.

How to use it 🤓 

System Administrators will be able to find the Pay Rate Builder in business settings under the pay tab once it is enabled in their account.

Further help documents are available here, outlining how to edit contracts and pay rules for greater simplicity!

Rollout 

The improvements will roll out to all accounts in the US and UK over the coming weeks. Australian and other countries will come later this year.

What's new ✨

• Mark all shifts empty - remove employees for all assigned shifts
• Remove empty shifts - delete all un-assigned shifts
• Mark empty shifts as open - update all un-assigned shifts as Open Shifts
• Delete all shifts

It also supports the upcoming Shift Plans feature suite which will improve the business produtivity by assigning a single employee with multiple shifts in a single day (aka: Micro-scheduling).  If you feel interested to join an early Alpah for Shift Plans, please register here.

How to use it 🤓

Click here to read more 

Got feedback to share? Go to Deputy > Help > Give us feedback

Rollout 

The improvements will roll out to all accounts over the coming weeks.

What's new ✨

We’re excited to announce updates that make managing and picking up Open Shifts with Approval and Find Replacement shifts smoother than ever! 

The following improvements will be available in your account soon: 

• Team members can decline Open Shifts with Approval or Find Replacement invites. This will help narrow down your pool of potential team members for unfilled shifts, saving you time and effort.
• Managers can decline Open Shifts with Approval requests from team members. This will help enhance communication and ensure team members won't be left in the dark if they haven’t been selected for a shift.
• General improvements to viewing and editing Open Shifts features. You can now view Shift Details and make certain edits to shifts, such as adding Shift Notes, even if there are already requests.

How to use it 🤓

Click here to read more about Open Shifts with Approval. 

Click here to read more about Find Replacement.

Got feedback to share? Go to Deputy > Help > Give us feedback

Rollout 

These feature improvements will roll out to all accounts over the coming weeks.

What's new ✨

We’ve added a helpful alert for scheduling managers! Now, if you try to schedule a team member who hasn’t finished their onboarding process, you’ll receive a warning. Don’t worry, you can still choose to ‘schedule anyway’ if needed.

Why 🤔

Making sure everyone is fully onboarded before they start working is essential for a smooth operation. In the past, managers might have accidentally scheduled new hires who weren’t fully prepared, leading to disruptions and compliance issues. With this new feature, you can avoid those pitfalls and ensure your team is always ready and compliant from day one.

How to use it 🤓

Click here to read more about how to use it.

Available for Deputy HR subscribers only.

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

This feature will roll out to all accounts over the coming weeks.