Xero - Mark New Pay Items Reportable As W1

What's new

Create new Xero Pay Items Reportable as W1 

When exporting payroll to Xero, customers can now mark whether newly created Pay Items will be Reportable as W1 on Activity Statement in Xero. 

If you have any Pay Items in Xero which already exist, you will need to go back and manually update each individual part item as Reportable as W1 as appropriate.
Read more about how to do this in Xero

Why

Customers have given a lot of feedback that most earnings for employees will be reportable as W1 to the ATO, however our Xero integration previously created all new Pay Items with Reportable as W1 set to off. Deputy believes that future Pay Item creation in Xero from Deputy will make tax time for a lot of customers and their accountants a lot easier.

How to use it

This improvement is now available to all Australian customers. 

Got feedback to share? Go to Deputy > Help > Give us feedback

Goodbye đź‘‹ old stats panel!

About a year ago, we decided to revamp the Stats Panel & introduce Business insights to provide a detailed view of all the information you need to make the best decisions for your business. 

We want this great experience for all our customers, so we are in the process of deprecating the old stats panel.

What's new

Introducing the new Stats Panel, which will enable you to:

  • Quickly compare required and scheduled staffing levels to make sure you're covered across the day
  • Get a clear snapshot of your daily budgets as a percentage of your predicted sales to wages
  • Easily stay on top of your weekly budget with our enhanced weekly summary view
  • Keep the existing configurations that you have setup 

How to be prepared

To see the new stats panel and Business Insights in action,  view a recorded webinar here.
Want to know more details about the deprecation? Read the article and FAQ.

Thank You

We sincerely appreciate all of your feedback in the last 12 months to help us improve and build the new Stats panel and Business Insights. We need your continued feedback to keep improving these smart scheduling features by simply go to Deputy > Help > Give us feedback or book a 30 mins meeting with us.

We're deprecating On The Fly calculations for ADP and Gusto

What's new

  • We are deprecating overtime export rules (also called on the fly calculations). Currently if you export pay to Gusto or ADP (either Workforce Now or Run), you will see a group of checkboxes that allow you to configure overtime. Examples could be:

    - Setting all hours over 40 as being O/T Hours
    - Marking Sunday Timesheets as O/T Hours
    - Setting all hours over 40 as being O/T Hours
    - Marking any hours over 8 hours per day as O/T Hours

    These will be replaced by Deputys Custom Award Library going forward to help customers export accurate payslips, easier 🎉
  • Current ADP File Download exports are being deprecated, and replaced by a script that includes pay rate interpretation. This means overtime, double time and other pay conditions will be automatically generated based on the US pay rate an employee is working under.

Why

  • This change will help to make payroll exports more efficient. After assigning your employees to an award or US Pay Rate through the people page, Deputy will be able to export accurate payslips - with overtime, leave, doubletime, and other pay conditions generated automatically .

How to be prepared

  • To be prepared, follow the help doc here!
  • Export Rules will be removed from the product on the 30th of July for Gusto and the 30th of August for ADP 

Take Control by Setting up Budgets for your Areas

What's new

  • Managers can now set up wage or hour budgets not only per Location level but also per Area level.
  • When scheduled shifts are over budget,  managers can also easily drill in to find out which area is over budget by simply hovering over the day in the Stats panel

Why

We hope that by allowing you to set up a budget on an area level it will give you a lot more control & provide another toolkit to optimise your staff costs.

How to use it

Click here to read more about how to rely on budgets to optimise your scheduling plans.

Got feedback to share? Go to Deputy > Help > Give us feedback or book a 30 mins meeting with us.

Employee agreed working hours

This feature is currently available for Premium accounts only


What's new

  • Set agreed working hours to specify the number of hours an employee is required or agreed to work within the work period selected. Setting this will allow you to -
    • Create and assign a work period to determine how employees’ overtime are calculated. Selecting Tuesday as the start of the work period means overtime is calculated from Tuesday-Monday. Previously, work/overtime period was determined by the location settings, Week starts with.
    • Keep track and view employee’s agreed hours while scheduling. An arrow next to the employee’s name will indicate whether you’ve scheduled your employee above or under their agreed hours. Green tick means, you’ve scheduled them just right!
    • Display warnings when your employee has exceeded their agreed hours. When adding/editing a shift, a warning will pop up if you have scheduled over your employee’s agreed hours.




How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Employee agreed working hours

What's new

  • Set agreed working hours to specify the number of hours an employee is required or agreed to work within the work period selected. Setting this will allow you to -
    • Create and assign a work period to determine how employees’ overtime are calculated. Selecting Tuesday as the start of the work period means overtime is calculated from Tuesday-Monday. Previously, work/overtime period was determined by the location settings, Week starts with.
    • Keep track and view employee’s agreed hours while scheduling. An arrow next to the employee’s name will indicate whether you’ve scheduled your employee above or under their agreed hours. Green tick means, you’ve scheduled them just right!
    • Display warnings when your employee has exceeded their agreed hours. When adding/editing a shift, a warning will pop up if you have scheduled over your employee’s agreed hours.




How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Deprecation of Leave Widget on Dashboard

What's new

The old Leave Request Widget on the Dashboard has now been deprecated, removing it from view for all managers. This widget previously showed all leave requests by all employees, including those not requiring approval by that particular manager.

This has been replaced by the 'Need Approval Leave Widget', which shows managers only the leave requests that they need to approve.


Why

  • The new widget shows only those leave requests that require action by the user. For the majority of managers, this declutters their dashboard and let them focus on the most important actions, helping to simplify shift work!
  • Should managers want to view all the approved or awaiting approval leave requests (as per the deprecated leave widget), they can access this through the Leave Management Report or the Time Off & Schedules Report.


How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Integrate With ADP Workforce Now Essential Time

What's new

  • Time Clock Integration - Deputy's US customers can sync time punches from mobile, web, and Kiosks directly into ADP Workforce Now Essential Time in real-time.

Why

✅  The new integration simplifies your Deputy account implementation when using ADP Essential Time, so you can quickly get your business using Deputy's powerful scheduling and timekeeping tools ⏩

✅  Increased flexibility and cost savings as you can choose to use Deputy's Kiosk and mobile apps on your own hardware (iPhone, iPad, Android phones and tablets) 💸

How to use it

Click here to read more about how to set up the Essential Time integration.

Got feedback to share? Go to Deputy > Help > Give us feedback

Copy weekly schedules on mobile 📲

What's new

Managers using the Deputy iOS and Android app can now copy a previous week's schedule to a future week, with a few simple taps.
We know that for many businesses your roster does not change that much week to week. Where previously, you could only copy shifts one day at a time, now you can copy an entire week's schedule and apply it to a future week, making any small adjustments needed before publishing. 

Why

✅  We have made this change to save you time and enable scheduling to be more efficient from the Deputy mobile app ⏱

How to use it

1. Tap the + button on the Schedule Week view then tap 'Copy shifts'
2. Tap to select the shifts that you wish to copy and then tap'Copy x shifts'
3. Swipe to navigate to a future week and tap 'Paste x shifts'

And you're done! Make any small adjustments to the new week's schedule before it's ready to publish.

Got feedback to share? Go to Deputy > Help > Give us feedback

FlareHR Worker Import Updates.

What's new

  • You can now choose a default location for imported workers - Previously, if we couldn’t automatically create a mapping between the locations listed in Deputy and the location of a worker imported from FlareHR, we would automatically assign them to wherever the integration was originally configured. With this change, you can control which location to assign these users, or even ignore them from the import all together.
  • We’ve overhauled the design of the Import Worker config - The design of the new worker sync setup screen has been completely overhauled. With these changes, we hope you have a better idea on how to both use the integration, and configure it to your needs.

Before

After

Why

✅ Ability to set a default location means less manual work if our assumptions are wrong

✅ Redesigned configuration screen will make setup easier and behaviour more transparent.

Show Previous EntriesShow Previous Entries