New way to access Integrations

What's new

Integrations no longer exist in location settings  - You can now go to the top right hand menu "Hello, Jack" and find Integrations under there.

Note: This currently only applies to Premium, Timesheet only and Schedule only customers. Enterprise will be migrated at a future date.

Why

Last year we released the new way to manage integrations. We want our customers to be using the new and improved Integrations experience as much as possible 

Got feedback to share? Go to Deputy > Help > Give us feedback

Leave Approval on Android βœ…

What's new

It's here! You can now view leave requests straight from your Deputy Android app.

Action leave requests 🏝- Managers can now view leave requests and approve or decline on the go. You can also approve partially/date approved leave requests.

Leave balance 🔮- Compare the team member's leave balance against the leave requested to make an informed decision

Manage schedule conflicts 🙅‍♂️- View conflicts with the existing schedule & leave requests.

Others on leave 🧘- Avoid being understaffed, view if other team members are on leave during the requested period.

Got feedback to share? Go to Deputy > Help > Give us feedback

View Team member's Time off on iOS 🏝

What's new

We want to help managers have the full picture of who's available and who's not when scheduling their team members on mobile.

• Time Off on Schedule Week view 🗓- You can now view team member's leave and unavailability on the schedule week view. If either is not important to you, simply configure what works for you by tapping the Time Off label.

• Time Off details on Add Shift 📲- You will also see these critical details when adding a shift on iOS. If a team member is unavailable or on leave, they will not be recommended for the shift and their time off details will appear underneath their name. 

Edit an Area or Hide it ✏️- Additional goodies 🥳You can also now tap on any Area label to edit the area name or to simply hide it.


Business Insights and Stats panel improvements

What's new

After the release of Business Insights and the new Stats panel, we have been receiving lots of feedback in regards to its usability. All the little things are important to us 🙂, so we thank you for spending the time to provide the feedback.

We want to make sure that Business Insights is not only a powerful tool to help manage your schedules but also it is easy to use and clear to understand. 

Here are some of the highlights of the usability updates:

  • Coloured indicators on hover - this should help managers clearly understand which data point associates with which metric in the Stats Panel
  • A simpler way to add new metrics - we have reduced the steps and improved our helper text so you can set metrics up right the first time.
  • Budgets how do I set them & how do I edit them - you will now clearly notice when a budget is editable and when it's not 🤗

How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback 

Or book in a 30 minutes meeting with us

The new employee profile (& more features)!

Who doesn’t love a fresh new look? You may have noticed the People tab and employee profiles have a new look and feel. We have redesigned it for better navigation and so you can find & edit the information you need quicker. We’ve also reorganised and decluttered a few existing sections:

  • Profile includes personal details, employment details (where they work, training, pay, working hours), journals
  • Scheduling will have everything related to shifts, unavailability and leave
  • Activity includes news feed

This update is currently available for Scheduling, Time & Attendance, Premium accounts. Enterprise accounts coming next year!

And it's not just a pretty face! The new People tab is loaded with new features:

  • Pay by area: pay your staff different rates for higher duties, like working in a specific area or with hazardous equipment
  • Agreed hours & overtime: do you want your staff's overtime period to be calculated over a 2 or 4-week period? now you can! For example, Emma's agreed hours are 45 hours for two weeks, therefore she will be paid overtime when she exceeds 45 hours within a two week period.
  • Regular working hours (next month): do you have staff who work the same days and time every week? set up their working hours so you can auto-schedule them each week 
  • Request documents(Australia only): managers can now request documents during the onboarding process, things like certifications, licences, signed contracts etc. You won’t be able to upload a document to send to new hires (yet) - coming later this year.

Click here to read more about it.

Got feedback to share? Go to Deputy > Help > Give us feedback

You can now add your pronoun information within Deputy! πŸŽ‰

What's new 

  • Add pronoun information - Configure your pronoun information within Deputy - either using a default option such as they/them or by adding your own, custom pronouns. 
  • Display your pronouns - Pronoun information will automatically display within the newsfeed and within the employee profile on web, and within the me tab for iOS and Android. 
  • Mobile support - Pronoun information can also be configured and displayed within the iOS and Android apps!

Why? 🤔

  • There are over 1m people in the US alone that identify as non binary.
  • Team members need to be able to signal the way in which they are to be referred, and managers need to be able to give their team tools to represent themselves properly!

How to use it 🔥

For more information on how to configure your profile information, please see the help doc here!


Customise how you refer to your team πŸ€™

What's new ✨

To better reflect the diverse nature of the Deputy community and those who use our product each day, we’ve changed the default for term for “employee” in Deputy to “team member”.  For existing customers we also have the ability for each business to customise this term, so your Deputy account can accurately reflect how you refer to and speak with your team each day. This change will be effective across our web, mobile apps and be visible for all members of your team who use Deputy.


Why 🌟

Deputy’s vision is to create thriving workplaces in every community. This change is about recognising the traditional employee-manager relationship is evolving over time, and may not exist in every business. It's also about reinforcing that a thriving business is built on mutual respect and collaboration between all members of a team, regardless of their role.

How to use it 🤓

All new customers will have the updated "team member" term applied to their account by default. For existing customers or those that would like to update the term to fit their business, we have a setting under Custom Terms in your Business Settings.

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Spanish language support in Android Mobile App

What's new

The Deputy Android Mobile App now has close-to full coverage of Spanish translation.

Why

We have 100,000s of workplaces in the US that use Deputy and we commonly hear that many shiftworkers (in some regions, close to 25-50%) are native Spanish speaking. We want to offer an inclusive accessible product experience to them!

How to use it

Just change your device language to use the Spanish localised version. Help doc with specific steps is here.


Capture Shift Engagement from Team Members πŸ˜πŸ˜πŸ˜•

What's new

Shift Engagement is a simple way for your team members to be heard and for managers to track team engagement and take action. 

We are looking to help you:

Capture team engagement 🤳- As team members clock out of their shift on mobile, they will get a question on how they are feeling? They can choose from Excited, Happy, Okay, Frustrated & Stressed. They can also leave a comment, all captured anonymously. 

Track & take action 📊 - A detailed report to help keep track of your team's shift engagement trend & view feedback to take action.

How can I be the first to try this?

This feature is entering its Beta phase, which means we would love to get some more feedback before making this available for general release. Customers can also expect small bugs and user interface issues that need to be addressed in a follow-up release. 

If you are keen to try it out with your team, simply register your interest 👉here 

How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Repeat shifts on mobile πŸ”πŸ“²

What's new ✨

Managers using the Deputy iOS or Android app can now repeat shifts for the next seven days, with a few simple taps.

When creating shifts on mobile, you can now add repeat shifts for the week ahead by simply choosing the days you want this shift to apply to.

Why

We have made this change to save you time and to make scheduling more efficient from the Deputy mobile app ⏱

How to use it

1. Tap inline on the Schedule (or use the + button) to start adding a shift.

2. Select the days you want the shifts created for in the 'Repeat this week' section and tap Add shifts!

Got feedback to share? Go to Deputy > Help > Give us feedback

Note: Make sure you've updated your Deputy app to the latest version

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