What's new ✨

Since the release of Custom Payroll Exporter, we've been gathering feedback from users as well as payroll providers around the types of CSV and text formats they require for their various payroll applications.

To assist with these requirements we've added three new features to the Custom Payroll Exporter feature in Deputy.

• Custom rows
• Delimiters for combined data fields
• Conditional column formatting

All three of these features mean that it's easier than ever to generate the CSV format your payroll system may require.

Custom rows allows you to define a custom row (for example a data header) which will appear before the column names and exported data. This can be important with some payroll systems that need a version number of the file at the top for example.

Delimiters for combined data fields allows you to define how column header names will be combined when required for export. For example your payroll application may require the combined column name to have a colon or carat in the middle.

Conditional column formatting allows you to perform data transformations on export automatically. For example you may have a payroll system that requires an employees payroll code to be their location name plus a number. With Conditional Column Formatting you can easily setup this data transformation to automatically occur on export when using the Deputy Custom Payroll Exporter feature.

How to use it 🤓

The new Custom Payroll Exporter features are available in Deputy right now. For more information consult the help documentation. As always if you have any questions or feedback feel free to reach out to via the give feedback feature of Deputy detailed here.

It is quite often that multiple managers could be scheduled in the same location during a week.  Consequently they will know each other’s even their boss’s wage details from Scheduling, Reports, People Tab that caused a few unnecessary drama.

What’s New?

A new role permission has been introduced for System Administrators to setup whether managers can view peers/above managers’ wage costs.

Premium accounts:  Administrators can set the new permission via Business Settings - People tab - Profile - “Managers can see costs for all roles"

When this permission is turned on, default Location Managers will be able to check/manage any employees' wage costs (including their peers/above managers, regardless of Salary or Hourly wages) in People/Schedule/Report tabs.

If it is turned off,  default Location Managers will only be able to view wage costs from those employees who are reporting to them.

Enterprise accounts: you can customise a particular manager role with the following 3 different permissions in different combinations via Enterprise - Access level & permissions

• View cost on schedule
  • View cost of peers and above 
• Manage team members from all roles

If a manager is allowed to manage/view wage costs from all roles accross Schedule/Report/People tabs,  you will need to turn on all of the above permissions.

If a manager is only allowed to manage/view wage costs from the employees that are reporting to them,  you will only need to turn on View cost on schedule permission , but keep the other two permissions as turned off.

To read more about how to use it, check this handy help article.

When will I get it?

We are rolling out this feature now that will be shipped to all of the customers in the next 2 weeks.

Feedback 📊

Love this new feature? Think it could be better? Go to Deputy > Help > Give us feedback 

As part of the large investment Deputy is making in maintaining a modern and up-to-date platform that helps you schedule faster, both the employee and area views have received a ground-up rebuild to not only get the best view of your team and staff coverage for the day but also easily make adjustments where needed.

What’s New?

Brand new design 

The new day view designs allow you to receive a broader view of your team to understand who’s where, and how well the different parts of your business are covered for the day. The day views also utilise a number of common Deputy design elements meaning you’ll feel right at home here, or in any other view of the schedule that you like to use. 

Drag and drop overhaul

Drag and drop has received a full rebuild resulting in a much smoother and more capable drag and drop experience. This means you’ll be able to create, move, swap and adjust shifts faster than before for a much more efficient scheduling experience.

A faster experience

This is the last part of a major Deputy initiative to equip Deputy with a modern and powerful engine beneath the hood as well as setting up Deputy to cater for our customers ever growing requirements for workforce management. If you have any ideas you’d love to see in your schedule experience, you can submit a feature request via the “leave us feedback” option in your help menu

When will I get it?

The new day views will be progressively rolling out to deputy customers until the end of March for premium customers and the first enterprise customers. 

For customers who have requested delayed upgrade dates, this will begin from the 24th of April.

If you’d like to get early beta access and/or provide any feedback, you can fill out this form to get this process sped up. If you have any questions please raise a ticket with our support team who are available 24/7 or your Deputy point of contact. 

What's new ✨

Want to know how your business locations are tracking on the go? Love using the Stats Panel and Business Insights on the web app? 

We have great news, Insights is coming to the iOS app! 

How to get it 📱

There's nothing you need to do - this is rolling out to all location managers and system administrators on the iOS app over the coming week. 

Simply update your app to the latest version, and scroll down on the Home tab to find the Insights card. 

There, you can switch between different insights views and timeframes such as last week's Sales, Hours and Wages figures. 

To read more about how to use it, tap into Understand Insights in the card menu or refer to this handy help article.

Feedback 📊

Love this new feature? Think it could be better? We'd love your feedback here!

What's new ✨

Since last year, Deputy has been making changes to the Face Unlock clock in feature on iOS Kiosk and Android Time Clock apps to protect the biometric privacy of our users. 

Starting on February 20th, 2023, your business will need to update to the latest versions of these apps in order to continue using Face Unlock. Furthermore, each team member in your business must individually opt-in to using this feature (if they haven't already).

How to continue to use Face Unlock 👤

To continue to use Face Unlock for clocking in and out, you must ensure you have updated to the latest version of iOS Kiosk (5.3.1 or later) or Android Time Clock (0.10.1 or later). 

Face Unlock will not automatically detect a team member's face until they have individually opted into using it. Read more about how to opt into Face Unlock as a team member for iOS Kiosk or Android Time Clock. 

Got feedback to share? Go to Deputy > Help > Give us feedback

🏃‍♀️Next round of Staged Rollout will be started from 16th Feb to selected Australian Customers.   
We love to hear your feedback. Click "Give Feedback" in the Add Shift Popover or submit yours here.

What's new ✨

Happy 2023! 🍻  🎈 🌈 

A new designed Add Shift Popover will enable all managers to easily schedule a shift that is

• Faster to be interacted with better performance improvements
• Never loose the context of your whole week’s planning while adding/editing a shift
• Easy to be adopted as it is similar like google calendar

If you are interested to get an early access, please let us know here. 🎁 🎁 🎁 🎁 🎁 

How to use it 🤓

Simply go to the Schedule tab,  click "+" button or existing shift for editing.  

You can access all other actions by clicking the "..." button in the new Add Shift Popover that will include:

• Delete Shift
• Find Replacement
• Send Offers
• View Employee Profile
• Repeat Shifts (tomorrow/rest of the week/specific days)
• Duplicate Shifts
• View Shift History
• Give Feedback

Please refer to the help guide for more details.

How to get it 🙋

If you are interested in early access, please let us know here.

Once you are included in the staged rollout , you can self opt-out/in this new feature via Business Settings - Upcoming feature.

What's new ✨

We know many of our customers assign Payroll IDs to team members for payroll and identification purposes. 

You can now do more with Payroll IDs by:

🔍 Searching for a team member by Payroll ID on the People tab

📄 Running the Timesheet Report on Report Builder

Payroll ID now automatically populates next to each team member's name. 

You can also add Payroll IDs to other reports in the Report Builder such as the Schedule Report. Simply drag and drop the Payroll ID field from All Fields > Employee.

Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback

What's new ✨

We've rebuilt the experience of adding team members on mobile - especially making it easy to set a team member's access level and default location straight away when adding them.

You can also now choose to send an email invitation to your team member right away or leave that for later when you've already set up your business in Deputy.

How to use it 🤓

Simply navigate to the People tab on mobile, tap on the Plus button on the top right corner and tap Add team member. If you want to add multiple people at once, tap Add another after adding each team member to easily add another person.

Click here to learn more about adding people and other actions you can do on mobile as a manager.

Got feedback to share on this feature? Let us know here.

How to get it 🧪

This feature is being rolled out to all users of the Deputy iOS app this week. The same experience will be introduced to the Android app later this month.

What's new ✨ 

We have completely rebuilt the bulk import tool, which will allow you to import and/or update employee data and pay rates into Deputy from CSV.

You are now able to import -

• Employee/team member data, along with pay rates
• Training modules

Why 👈 

We heard from many customers about challenges in importing data into Deputy. 

The new bulk import has many capabilities -

• Upsert - Insert new data and update existing data in single import operation
• Validations - Validate data (example - valid location or stress profile) before importing
• In-place editor - Correct errors directly in editor (no need to download, correct and re-upload)
• Export - Export all existing data so that you can edit and re-import (Bulk updates are easy now!)
• Sample Import templates
• Bulk Import History - Review previous imports

How to use it 🎯 

On the People tab, click Add People and then Bulk Import/Update.

Select the type of data you want to import viz. Employee/ Team member or Training.

If you want to update a large number of existing employees, you can export/download -> update -> re-import data. Export file format matches import format.

Please refer to the help guide for detailed information.

How to get it 🙋 

Bulk import for Employee/Team members and training is available to all customers.

Bulk import for pay rates is in beta and will be available in coming weeks. If you are interested in exclusive beta access, please let us know here.

What's coming next 🏆 

We will continue to add more data types to bulk import in coming months - 

• Enterprise employment term assignments
• Timesheet/Roster 
• Sales Data 
• Location/Areas 
• Leave Balances