What's new

• New Global Setting > Timesheet option to recalculate timesheets:
  • Off - never recalculate the timesheets
  • Only from selected timesheet and onwards - recalculate approved timesheets that fall after the selected timesheet
  • All timesheets within applicable range - recalculate approved timesheets that fall before and after the selected timesheet

Why

Historically when modifying timesheets or approving timesheets in non-chronological order, Deputy did not recalculate existing approved timesheets to make sure pay rules were still followed for the applicable pay period.

Read more about how it works here

What's new

Deputy has released a new version of the CloudPayroll / iPayroll timesheet export application. The new version now includes:

• Timesheets with breakdown of award-based pay
• Leave timesheets

How does it work

Ensure that you have set up pay rates set up correctly on CloudPayroll / iPayroll, read the setup guide. 

1. Approve timesheets to export.
2. Go to Export Timesheets.
3. Check that the Pay Rate Export Code matches the corresponding Payment Code in CloudPayroll / iPayroll.
4. Press "Export Selected Items" 
5. Find CloudPayroll / iPayroll V2 in the dropdown of payroll applications.
6. Click "Export"
7. Download the file and upload into CloudPayroll / iPayroll.

announcement
What’s New 
US-based Deputy customers will be able to seamlessly export Deputy timesheets directly into Zenefits for the purposes of payroll.

Zenefits is a fast growing US-based payroll platform that helps businesses manage their people with ease. 

How does it work?

1. Approve timesheets to export
2. Go to Export Timesheets 
3. Find Zenefits Payroll Export in the dropdown of payroll applications 
4. Connect your Zenefits account by pressing the "Sync with Zenefits" button
5. Press "Export"

What's new

Scheduling Managers can now create Open Shifts with Manager Approval. 

As a manager you can now create an Open shift and allow your employees to request that shift. 

Once all the requests are in, you’ll will now be able to approve based on the most suitable employee for that shift. 

Why
Open Shift provides the ability for manager to fill shifts based on first in best dressed. 

However, with the new Open Shift with Approval feature provides managers better control over selecting the most suitable employee for a shift based on shift cost, hours worked and or in order of request.

Create and approve Open Shift with approval in three simple steps:

1. Create an Open Shift requiring approval

2. View and select employees who requested shift

3. Approve shift based on employee shift cost, hours or those that were first to request

For a full help guide including instructions for iOS and Android, head to our help guide.

With the recent COVID-19 pandemic, these reports aim to alleviate business stresses around the need to quickly adapt to new health & safety procedures. 

The following two reports are now available for all customers:

1. Shift Questions - Employee Responses report 📒
2. Contact Tracing report 👩🏽‍⚕️

Businesses are still operating in high-risk environments so there’s a need to have traceability & audit of employee contact and their health conditions.

• A report that clearly displays all the employee responses to the Shift Questions that were asked when on shift.

• Easily trace who your unwell employee has been in contact with during their shift
• 3 quick filters that help you determine the impact radius by business, location or area
• Get in touch quickly with the potentially impacted employees with their phone numbers and emails clearly listed

Where

• Shift Questions - Employee Responses report - Report Builder for all accounts
• Contact Tracing report - Reports tab there’s a new report widget for non-enterprise. For Enterprise it will be listed as a new report in ‘Reports > Miscellaneous’ section.

To get additional support, read our help guide 🧐

What's new

You asked, we've listened! Touchless Clock In is now available for our Android Time Clock app. A way for employees to clock in and out of their shifts without having to touch the kiosk device 🚫✋

Why

• Limits contact exposure between employees during clock-in and out procedure and contamination of device
• Demonstrable example for your business to show your increasing vigilance around hygiene
• Faster and simpler clock-in process for employees
• Eliminates time spent on forgotten PINs
• Ensures accurate and indisputable time and attendance reporting
• No need to purchase specialised hardware or add-ons

How does it work?

Enabled by the combination of facial recognition and voice commands, employees simply:

1. Walk up to the time clock device
2. Hold still and smile for the camera 🤳🏼
3. Clearly state one of the following voice commands: “Start shift”, “End shift”, “Start break” or “End break” and they're done!

How do I turn this feature on?

Visit our help guide to find out more.

What if I have an iPad device?

The kiosk touchless experience is already available to iPad users! Simple download our iOS Kiosk app and find out how to get set up on our help guide.

Whats New?
Employers can now ask Custom Questions on Clock In.

Why
There are a variety of reasons you may require an employee to record information at the start of their shift. This feature will allow you to:

• Keep the workplace healthy - prior to each shift worked, employers are able to record a response to whether an employee is experiencing COVID symptoms to protect them from the liability of having employees exposed to the virus.
• Attest why an employee may be late - configure a question which employees must attest to in the scenario where there is worked time which is in variation to their rostered time, the attestation (or lack thereof) drives payment known as predictability pay.
• Protocol checks - do you have the right tools or uniform for the job, did you follow the correct procedures required to start your job

How does it work?
We have added the ability to configure a custom timesheet field so that the questions can appear on

• clock on
• clock off
• during shift

Read more on How to set up Shift Questions in our help guide.

What else do I need to do?
The following mobile and tablet app versions are compatible with this feature (please update to the latest version)

Kiosk - 4.5.3 and later
Android Time Clock 0.4.0 and later
iOS - 7.7.6 and later
Android - 7.3.2 and later

Feedback? Log into Deputy on web and Give us feedback on how we can make this feature better for you.

Dark Mode has arrived on our iOS and Android apps. You can now ease your eyes while using Deputy — especially in low-light settings.

The Deputy app will follow your system settings and "go dark" automatically, at the same time as your other apps.