What's new ✨

Want to know how your business locations are tracking on the go? Love using the Stats Panel and Business Insights on the web app? 

We have great news, Insights is coming to the iOS app! 

How to get it 📱

There's nothing you need to do - this is rolling out to all location managers and system administrators on the iOS app over the coming week. 

Simply update your app to the latest version, and scroll down on the Home tab to find the Insights card. 

There, you can switch between different insights views and timeframes such as last week's Sales, Hours and Wages figures. 

To read more about how to use it, tap into Understand Insights in the card menu or refer to this handy help article.

Feedback 📊

Love this new feature? Think it could be better? We'd love your feedback here!

What's new ✨

Since last year, Deputy has been making changes to the Face Unlock clock in feature on iOS Kiosk and Android Time Clock apps to protect the biometric privacy of our users. 

Starting on February 20th, 2023, your business will need to update to the latest versions of these apps in order to continue using Face Unlock. Furthermore, each team member in your business must individually opt-in to using this feature (if they haven't already).

How to continue to use Face Unlock 👤

To continue to use Face Unlock for clocking in and out, you must ensure you have updated to the latest version of iOS Kiosk (5.3.1 or later) or Android Time Clock (0.10.1 or later). 

Face Unlock will not automatically detect a team member's face until they have individually opted into using it. Read more about how to opt into Face Unlock as a team member for iOS Kiosk or Android Time Clock. 

Got feedback to share? Go to Deputy > Help > Give us feedback

🏃‍♀️Next round of Staged Rollout will be started from 16th Feb to selected Australian Customers.   
We love to hear your feedback. Click "Give Feedback" in the Add Shift Popover or submit yours here.

What's new ✨

Happy 2023! 🍻  🎈 🌈 

A new designed Add Shift Popover will enable all managers to easily schedule a shift that is

• Faster to be interacted with better performance improvements
• Never loose the context of your whole week’s planning while adding/editing a shift
• Easy to be adopted as it is similar like google calendar

If you are interested to get an early access, please let us know here. 🎁 🎁 🎁 🎁 🎁 

How to use it 🤓

Simply go to the Schedule tab,  click "+" button or existing shift for editing.  

You can access all other actions by clicking the "..." button in the new Add Shift Popover that will include:

• Delete Shift
• Find Replacement
• Send Offers
• View Employee Profile
• Repeat Shifts (tomorrow/rest of the week/specific days)
• Duplicate Shifts
• View Shift History
• Give Feedback

Please refer to the help guide for more details.

How to get it 🙋

If you are interested in early access, please let us know here.

Once you are included in the staged rollout , you can self opt-out/in this new feature via Business Settings - Upcoming feature.

What's new ✨

We know many of our customers assign Payroll IDs to team members for payroll and identification purposes. 

You can now do more with Payroll IDs by:

🔍 Searching for a team member by Payroll ID on the People tab

📄 Running the Timesheet Report on Report Builder

Payroll ID now automatically populates next to each team member's name. 

You can also add Payroll IDs to other reports in the Report Builder such as the Schedule Report. Simply drag and drop the Payroll ID field from All Fields > Employee.

Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback

What's new ✨

We've rebuilt the experience of adding team members on mobile - especially making it easy to set a team member's access level and default location straight away when adding them.

You can also now choose to send an email invitation to your team member right away or leave that for later when you've already set up your business in Deputy.

How to use it 🤓

Simply navigate to the People tab on mobile, tap on the Plus button on the top right corner and tap Add team member. If you want to add multiple people at once, tap Add another after adding each team member to easily add another person.

Click here to learn more about adding people and other actions you can do on mobile as a manager.

Got feedback to share on this feature? Let us know here.

How to get it 🧪

This feature is being rolled out to all users of the Deputy iOS app this week. The same experience will be introduced to the Android app later this month.

What's new ✨ 

We have completely rebuilt the bulk import tool, which will allow you to import and/or update employee data and pay rates into Deputy from CSV.

You are now able to import -

• Employee/team member data, along with pay rates
• Training modules

Why 👈 

We heard from many customers about challenges in importing data into Deputy. 

The new bulk import has many capabilities -

• Upsert - Insert new data and update existing data in single import operation
• Validations - Validate data (example - valid location or stress profile) before importing
• In-place editor - Correct errors directly in editor (no need to download, correct and re-upload)
• Export - Export all existing data so that you can edit and re-import (Bulk updates are easy now!)
• Sample Import templates
• Bulk Import History - Review previous imports

How to use it 🎯 

On the People tab, click Add People and then Bulk Import/Update.

Select the type of data you want to import viz. Employee/ Team member or Training.

If you want to update a large number of existing employees, you can export/download -> update -> re-import data. Export file format matches import format.

Please refer to the help guide for detailed information.

How to get it 🙋 

Bulk import for Employee/Team members and training is available to all customers.

Bulk import for pay rates is in beta and will be available in coming weeks. If you are interested in exclusive beta access, please let us know here.

What's coming next 🏆 

We will continue to add more data types to bulk import in coming months - 

• Enterprise employment term assignments
• Timesheet/Roster 
• Sales Data 
• Location/Areas 
• Leave Balances 

What's new ✨

Deputy introduced a new Raw Data Viewer in Business Insights Summary that will enable managers to self-serve by checking you own raw metric data of Sales, Budget or any custom metric for selected Area week by week in a centralized place.

Why 🤔

We have improved the performance of loading your raw data much faster than the legacy sales data App which is only visible for Enterprise customers.  With the new Raw Data Viewer in Business Insights, all Deputy customers(regardless you are in Enterprise or Premium product) can loop through your own raw data and verify if your Sales Integration is working properly.

How to use it 🤓

You can access the Raw Data Viewer by simply opening up the Business Insights -> Summary, and click on "Metrics"

What's new ✨

We rebuilt our web time clock from the ground up to bring you an easier way for your team to clock in and out.

This new Time Clock can run in a browser on any device, including your workplace tablet, laptop or desktop computer.

Time Clock home

Clocking in

Why 🤔

We found that some of our customers used devices that did not support running our iOS Kiosk or Android Time Clock apps and resorted to using our legacy Web Kiosk which did not support all of Deputy's latest features.

Some of our customers had staff that did not own smartphones or did not have accessible internet access at their place of work.

The new Web Time Clock is a great, lightweight alternative for these businesses as well as businesses who do not want to purchase additional hardware like tablets.

For those using the existing legacy Web Kiosk you will notice the new Web Time Clock:

• has a new consistent design with the rest of Deputy
• has a smart team member list for faster clock-ins
• supports shift questions
• supports editing timesheets (if enabled by your workplace)
• supports showing team members from all your locations

How to use it 🤓

Check out how to use the new Web Time Clock.

Here are some things you should know:

• as a manager, you'll be able to launch it directly from our website once you've logged in (no more hidden links) COMING SOON
• it supports all the Deputy clock in and out features except for Shift Pulse and photo capture
• it requires internet access and does not work offline

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

Simply follow the steps on this page to set it up.

If you're already using the legacy Web Kiosk, simply PIN in and tap the "Update to the new Time Clock" banner at the top. If you need more help, follow these instructions.

What's new ✨

Third-party developer integrations continue to be an integral part of the Deputy ecosystem and providing clear, concise documentation to work with is key to these partnerships and developer success.

With this in mind, we've just launched our brand new API documentation site which can be found here. On the site, you will find a wide array of documentation to help you build an integration with Deputy such as:

• Help Guides - Use-case-based guides take you through some of the most common integration use cases (such as retrieving timesheets) from A to Z.
• Specific Industry Guides - Payroll, HR or POS app developer? We've got specific summary pages with the most important info for you to know.
• Code Walkthroughs - Line-by-line code walkthroughs of some of our most popular endpoints.
• Every element documented - Every element of the Deputy API system is documented
• POSTMAN collection - We've released an official Deputy POSTMAN collection for you to download
• API Reference - A full API reference of each endpoint is available including the ability to connect to the API directly from the documentation.

Why 🤔

This represents the first step in a list of many improvements we are planning to make to make integrating with Deputy even easier.

Documentation is a core cog in the API ecosystem as well. In a recent POSTMAN survey, documentation was just behind reliability, performance and security in importance for what matters most to developers when determining whether to build an integration. We understand that giving you the tools to self-serve during any development is critical to your integration success.

How to use it 🤓

Click here to open the docs. It's globally accessible now so please do have a look.

Got feedback to share? Email our team at apisupport@deputy.com or if you think a document needs updating, you can even suggest an edit directly from within the documentation. Just click this button which is shown on every page

We're super excited to launch these new API docs and other improvements we have in the pipeline. We can't wait to see what you build with them. As always if you have any feedback or need some help, our friendly API support team can be reached at apisupport@deputy.com. If you would like to discuss your Deputy integration with our partner team, they can be reached at partners@deputy.com. 

Read the Docs!

What's new ✨

Have you ever wanted to reconcile what your team has been paid with what they would have earned on an industrial award? The Pay Comparison report allows you to do this! 

This report takes your employees recorded time (via our timesheets), and recalculates them according to any of our industrial awards or your custom terms.

Why 🤔

More and more legislation is requiring businesses to ensure their employees are 'better off' on their respective agreements and salaries than they would be compared to an individual award - this report gives businesses another tool to help determine if they are compliant.

How to use it 🤓

You can find the Pay Comparison Report in your reports section!

Click here to read more about how to use it

What's coming soon

This feature is still in BETA & still in active development. Look out in the coming weeks for:

• Defined outer limits - calculate when your employees have gone over specified amounts of overtime and penalties each pay period
• Reporting by pay period - for easier viewing
• More filters - to break down your employee groups even more.