We’ve significantly enhanced the Australian onboarding experience to simplify the superannuation setup process, ensuring compliance and reducing the administrative burden for both managers and new team members. This overhaul addresses the complexity and manual effort historically involved in superannuation (Super) choice and tax file number declaration (TFND).

The core problem we've solved is reducing the manual effort for team members and managers associated with superannuation when onboarding to ensure compliance and payday super readiness. With a guided, staged experience, new employees can confidently select their Super fund and complete all necessary declarations, making them PayDay Compliant faster, leading to a Faster Employee Time-to-Start, and resulting in Reduced Admin Effort for your management team.

What’s New ✨

• Guided, Staged Onboarding: New team members must complete one section before moving to the next, ensuring no critical information is missed.
• Multi-ABN Selection: Customers who have added multiple ABNs can now choose the relevant ABN during the onboarding process for the new team member.
• Instant TFND Creation: The necessary Tax File Number Declaration (TFND) is now created within the flow.
• Flexible Super Fund Choice: New team members have clear options to choose from an existing fund, instantly join a new fund, join their employer’s nominated fund, or utilise a Self-Managed Super Fund (SMSF).

How does it work

1. When a new team member is added, they begin the enhanced onboarding process.
2. If the business operates under multiple ABNs, the manager or new team member is prompted to choose which ABN the onboarding relates to.
3. The team member is guided through staged onboarding, ensuring they complete essential sections like personal details before moving on to Superannuation.
4. In the Superannuation step, the team member is presented with clear choices: selecting an existing fund, joining a new fund instantly, joining the employer's default fund, or using a SMSF.
5. The process now includes the creation of the TFND (Tax File Number Declaration).

When will it be available?

This improvement is now available to all Deputy customers using the AU Onboarding flow who have added an ABN.
Enterprise businesses' rollout will commence in January. 

Deputy will soon launch a new and improved onboarding flow for all new team members, streamlining how employees select their Superannuation while ensuring compliance with Superannuation regulations. 

To enable this update in your account in the future, we need your Australian Business Number (ABN) in your Onboarding settings.

How to add your ABN to Deputy
Why adding your ABN is essential 

Deputy HR onboarding has been upgraded to include built-in VEVO checks and an enhanced Right to Work workflow. To activate it, go to your Business Settings → Right to Work and connect your account to VEVO.

Once enabled, new team members will move through an improved onboarding flow that collects all the information required to run a VEVO check directly within Deputy HR. As soon as the onboarding form is submitted, managers can complete the VEVO check instantly.

Connect VEVO now

To make managing company documents easier, we’ve introduced folders in the Document Library. Managers can now organise and access documents more efficiently, ensuring important files are easily found and managed.

Set up your document library now

As part of our ongoing commitment to privacy, we’ve refined Hire permissions. Managers will now only see job listings and candidates for the locations they’re assigned to—ensuring access is limited to what’s relevant, protecting confidential details, and making Hire simpler and easier to use. 

Start using Hire today

Document Library just got more powerful. Now, when uploading a document or video, you can choose whether an acknowledgement requires a signature. Easily upload, share, and track acknowledgements in Deputy HR—with full visibility in Company Document reports.

Create your Document Library

Contracts often require multiple signatures, so we’ve enhanced the signed document experience in Deputy HR. You can now assign up to five parties to sign a contract—while still enjoying automated notifications and seamless storage of the completed document directly in the employee’s profile, both on desktop and in the app. 

Create a multi-party contract now 

Building on the success of Document Library in Deputy HR—and thanks to customer feedback—we’re excited to introduce a powerful new feature: the ability to upload, share, and track acknowledgements for MP4 videos.

This means you can go beyond documents and bring policies, training, and updates to life with video.

Create your Document Library today

• Company Documents
• Kudos
• Team Member Payroll Details (AU only)

• Access easily via the Reports tab
• Trial Deputy HR today 🚀

Deputy HR have launched a new enhanced permission setting allowing System Admins to customise the viewing and management of sensitive information and documents by Location Managers. 

• New Business Setting
• Customise what your Locations Managers can view or manage.
• Easily mark document types as sensitive when creating or editing them 

How to use it
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