Since the launch of Deputy Payroll we've been blown away at the amazing feedback and positive sentiment. However, we've also seen and heard that many customers are having trouble and dropping off at the Multi-Factor Authentication (MFA) setup, making the onboarding process longer and tricker than it needed to be.

🔐 Keeping your payroll data secure is a critical priority and staying compliant with Australian government requirements is a non-negotiable. Mandatory MFA is one of the best ways to achieve this, which is why our team has been hard at work streamlining the experience. Now you can setup MFA directly in your Deputy tenant, without leaving the setup flow or dealing with extra steps.

📱When setting up payroll, you'll simply scan a QR code to add your authentication codes in your preferred authentication app (Google Passwords, Apple Passwords, 1Password, Authy, etc.) and get straight back to setting up Deputy Payroll - quick, simple, secure. ✅

✨ This update is now live for all Deputy Australian customers.

As part of our ongoing commitment to privacy, we’ve refined Hire permissions. Managers will now only see job listings and candidates for the locations they’re assigned to—ensuring access is limited to what’s relevant, protecting confidential details, and making Hire simpler and easier to use. 

Start using Hire today

Document Library just got more powerful. Now, when uploading a document or video, you can choose whether an acknowledgement requires a signature. Easily upload, share, and track acknowledgements in Deputy HR—with full visibility in Company Document reports.

Create your Document Library

Contracts often require multiple signatures, so we’ve enhanced the signed document experience in Deputy HR. You can now assign up to five parties to sign a contract—while still enjoying automated notifications and seamless storage of the completed document directly in the employee’s profile, both on desktop and in the app. 

Create a multi-party contract now 

Building on the success of Document Library in Deputy HR—and thanks to customer feedback—we’re excited to introduce a powerful new feature: the ability to upload, share, and track acknowledgements for MP4 videos.

This means you can go beyond documents and bring policies, training, and updates to life with video.

Create your Document Library today

We’ve improved the shift dynamic changes experience in the Mobile app, making it easier for managers and employees to handle the updates on the go.

What’s new:

The whole dynamic changes workflow supports both Micro-scheduling shifts and normal single area shifts.

• Intuitive workflow – The shift dynamic workflow has been redesigned to be more user-friendly and fully compatible with Micro-scheduling shifts.
• Manager shift replacement – Managers can now find replacements for an entire micro-scheduling shift directly in the Mobile app.
• Employee flexibility – Employees can swap or offer their assigned shifts with colleagues straight from Mobile.
• Manager approvals – Managers can approve or reject swap requests from both Mobile and Web.
• Backward compatibility – Dynamic shift features continue to work for single-area rosters as usual.

⚠️ Note: Currently, the whole workflow apply to the entire shift (including all sub-shifts in a Micro-scheduling shift). Partial swap/offer/replacement isn’t yet supported. As a workaround, managers can use the Link/Split Shift feature to divide shifts and reassign parts.

Read help doc for more details

We've made it even easier to narrow down to the right group team members by adding the ability to filter your employee list by as many criteria as you need. We've added some much requested options such as:

• Employment type
• Locations
• Stress profiles
• Tags

just to name a few. This will be rolling out before the end of the year, but as a nice simple lightweight change, we are now opening this up to any customers who need greater flexibility when it comes to honing into specific sets of staff members and shifts when scheduling.

Get early access or provide feedback here!

What's New?

• Update All Visible Schedules - Instantly update all schedules shown on your current view using Options → Bulk Update.
• Multi-Select for Maximum Flexibility - Holding CTRL (Windows) or CMD (Mac) key to manually select multiple shifts and apply updates or delete them in one go from the dropdown.
• Proper Employee Selector - Easily search and assign employees using an enhanced selector with built-in search functionality.
• Intuitive Time Pickers - No more clunky dropdowns, update start and end times with clean, modern time pickers.
• Customisable Break Times - Breaks can now be added or adjusted freely — no longer tied to the original schedule’s configuration.
• Flexible Notes Handling - Choose to delete, replace with new notes, or retain existing shift notes with full control.
• Supporting Micro-scheduling shifts to save tones of time

Why the Change?

• Fewer clicks, faster actions
• More flexibility across a wide range of scenarios
• A more intuitive and modern user interface
• All designed to help managers adapt quickly and keep operations running smoothly — with less effort and more confidence.

• Bulk update shifts on schedule
• How to bulk update shifts' notes

What's New?

• Access it via: Schedule Tab → Insights dropdown → Show Hours in Areas
• A breakdown of daily total hours by area, comparing:
  • Scheduled hours (including both filled shifts and all shifts)
  • Daily budgeted hours per area
  • Actual hours (from timesheets, available only when viewing past dates)
  • Compatible with sub shifts from Micro-scheduling

Why the Change?

By comparing budgeted, scheduled, and actual hours in one view, managers can make more informed, data-driven scheduling decisions—without the need to toggle Areas on and off in the Stats Panel to check daily hours data.This feature also serves as a valuable add-on, offering a more tailored experience for managers to monitor Micro-scheduling hours by area.

Please check details from the help doc here.

What's New?

• Improved error handling by enhancing the import logic to better detect and manage errors, with improved editing capabilities to make corrections easier.
• Support for Micro-scheduling sub shifts by introducing a new optional field, "Group Reference", to support importing Micro-scheduling rosters's sub shifts.
  • For standard (single-area) rosters, this field can be ignored.
  • For Micro-scheduling rosters, only the sub shifts need to be included in the file, each with the same Group Reference to indicate they belong to the same parent Micro-scheduling shift.
  • These enhancements make it easier to manage complex scheduling needs at scale.

Why the Change?

Bulk Import Schedules from File is a powerful tool that streamlines the bulk setup of rosters—especially valuable during the implementation or easily migrating from excel/google sheet into Deputy digital solutions. 

The new changes also support for Micro-scheduling schedules to be seamlessly imported into your Deputy account that will help you setup many rosters in a shorter period by significantly reducing the onboarding time and efforts.

How to use?

Please check details from the help doc here.