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Release notes byAnnounceKit

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Improvementaustraliaunited statesunited kingdom
3 days ago

Micro-scheduling with easier shift changes on Mobile: Swap, Offer, Find Replacement & Approvals

We’ve improved the shift dynamic changes experience in the Mobile app, making it easier for managers and employees to handle the updates on the go.

What’s new:

The whole dynamic changes workflow supports both Micro-scheduling shifts and normal single area shifts.

  • Intuitive workflow – The shift dynamic workflow has been redesigned to be more user-friendly and fully compatible with Micro-scheduling shifts.
  • Manager shift replacement – Managers can now find replacements for an entire micro-scheduling shift directly in the Mobile app.
  • Employee flexibility – Employees can swap or offer their assigned shifts with colleagues straight from Mobile.
  • Manager approvals – Managers can approve or reject swap requests from both Mobile and Web.
  • Backward compatibility – Dynamic shift features continue to work for single-area rosters as usual.

⚠️ Note: Currently, the whole workflow apply to the entire shift (including all sub-shifts in a Micro-scheduling shift). Partial swap/offer/replacement isn’t yet supported. As a workaround, managers can use the Link/Split Shift feature to divide shifts and reassign parts.

Read help doc for more details

Avatar of authorCaesar
newImprovementbetaaustraliaunited statesunited kingdom
5 days ago

Enhanced filtering on the Deputy schedule - get early access here!

We've made it even easier to narrow down to the right group team members by adding the ability to filter your employee list by as many criteria as you need. We've added some much requested options such as:

  • Employment type
  • Locations
  • Stress profiles
  • Tags

just to name a few. This will be rolling out before the end of the year, but as a nice simple lightweight change, we are now opening this up to any customers who need greater flexibility when it comes to honing into specific sets of staff members and shifts when scheduling.

Get early access or provide feedback here!

Avatar of authorAndrew Purchas
Improvementaustraliaunited statesunited kingdom
a month ago

Revamped Bulk Update Schedules feature with Multi Select

What's New?

We’re excited to announce a major upgrade to the Bulk Update experience for schedules in the Web — designed to give managers more control, flexibility, and ease when managing multiple shifts at once.

Introducing a completely refreshed, sleek, centralised bulk update modal to empower managers to adjust all key attributes for schedules in one go with native, user-friendly components, it includes:
  • Update All Visible Schedules - Instantly update all schedules shown on your current view using Options → Bulk Update.
  • Multi-Select for Maximum Flexibility - Holding CTRL (Windows) or CMD (Mac) key to manually select multiple shifts and apply updates or delete them in one go from the dropdown.
  • Proper Employee Selector - Easily search and assign employees using an enhanced selector with built-in search functionality.
  • Intuitive Time Pickers - No more clunky dropdowns, update start and end times with clean, modern time pickers.
  • Customisable Break Times - Breaks can now be added or adjusted freely — no longer tied to the original schedule’s configuration.
  • Flexible Notes Handling - Choose to delete, replace with new notes, or retain existing shift notes with full control.
  • Supporting Micro-scheduling shifts to save tones of time

Why the Change?

Running a business is never short of surprises — plans shift, people change, and schedules need to keep up to date in a short time. The legacy bulk update experience is way too clunky,  required managers to update each attribute one by one , making the process time-consuming and rigid.With this new, revamped Bulk Update experience, we’re delivering:
  • Fewer clicks, faster actions
  • More flexibility across a wide range of scenarios
  • A more intuitive and modern user interface
  • All designed to help managers adapt quickly and keep operations running smoothly — with less effort and more confidence.
Read the full help doc to understand more details.
  • Bulk update shifts on schedule
  • How to bulk update shifts' notes
Avatar of authorCaesar
newImprovementaustraliaunited statesunited kingdom
3 months ago

Monitor hours breakdown in schedule area view

What's New?

To help managers gain a clearer understanding of labor hours per area during scheduling, a new feature has been introduced:
  • Access it via: Schedule Tab → Insights dropdown → Show Hours in Areas
  • A breakdown of daily total hours by area, comparing:
    • Scheduled hours (including both filled shifts and all shifts)
    • Daily budgeted hours per area
    • Actual hours (from timesheets, available only when viewing past dates)
    • Compatible with sub shifts from Micro-scheduling

Why the Change?

By comparing budgeted, scheduled, and actual hours in one view, managers can make more informed, data-driven scheduling decisions—without the need to toggle Areas on and off in the Stats Panel to check daily hours data.This feature also serves as a valuable add-on, offering a more tailored experience for managers to monitor Micro-scheduling hours by area.


Please check details from the help doc here.

Avatar of authorCaesar
Improvementaustraliaunited statesunited kingdomenterprise
3 months ago

Bulk Import Schedules from File Improvements

What's New?

We have enhanced the Bulk Import Schedules from File feature to improve scalability and flexibility.The key improvements include:
  • Improved error handling by enhancing the import logic to better detect and manage errors, with improved editing capabilities to make corrections easier.
  • Support for Micro-scheduling sub shifts by introducing a new optional field, "Group Reference", to support importing Micro-scheduling rosters's sub shifts.
    • For standard (single-area) rosters, this field can be ignored.
    • For Micro-scheduling rosters, only the sub shifts need to be included in the file, each with the same Group Reference to indicate they belong to the same parent Micro-scheduling shift.
    • These enhancements make it easier to manage complex scheduling needs at scale.

Why the Change?

Bulk Import Schedules from File is a powerful tool that streamlines the bulk setup of rosters—especially valuable during the implementation or easily migrating from excel/google sheet into Deputy digital solutions. 

The new changes also support for Micro-scheduling schedules to be seamlessly imported into your Deputy account that will help you setup many rosters in a shorter period by significantly reducing the onboarding time and efforts.

How to use?

Please check details from the help doc here.

Avatar of authorCaesar
Improvementaustraliaunited statesunited kingdomenterprise
3 months ago

Revamped Shift History - A Better Landscape for Clearer Visibility Throughout the Shift Lifecycle


What's New?
We have revamped the Shift History feature for Scheduled Shifts using the latest tech stack to enhance visibility, clarity and scalability:
  • Effortlessly trace the entire lifecycle of a shift from beginning to end.
  • Swap history details are now presented in natural language—no more cryptic status codes.
  • Enhanced support for Micro-scheduling with complete visibility into sub-shift updates.
  • The entire UX is pretty similar vs. its legacy version to ensure an easier adoption for managers.

Why the Change?
The Shift History for scheduled shifts is a cornerstone for businesses, offering a comprehensive view of shift activities—especially during audits.
  • A clearer, more readable history enables managers to quickly grasp the full context of any shift.
  • With the upcoming Micro-scheduling launch, we've ensured the feature is optimized for performance and scalability, providing full visibility for both standard and multi-area Micro-scheduled shifts.
More information
This feature will be rolled out to all customers in the next few weeks.
Please check details from the help doc here.


Avatar of authorCaesar
Improvementbeta
5 months ago

Adding flexible availability preferences for your team

What's New ✨

Team members are now able to state when they prefer to work by adding when they are available, not just when they are unavailable. 

The new ability for team members to add in their availability will tie in with all the same touch points for managers scheduling shifts meaning there will be no changes to how you schedule. Managers will still see a warning when someone is being scheduled for a shift that clashes with when a team member has indicated a preference to work or not. 

Why? 🙋‍♀️

Availability makes it easier for certain kinds of team members to keep their availability up to date, such as casual staff members or people who don’t work full time hours and it may be easier and faster to indicate when they are available vs unavailable. 

Making this process easier for employees will mean you’ll have more data available when looking to find the best fit for a shift. 

How ✅

  • Sign up to the beta here to get this added to your Deputy install today
  • Wait for general release which will be added to Deputy account incrementally from May. 
  • Make sure that you and your team have the latest version of our iOS and Android apps 



Avatar of authorAndrew Purchas
Improvementaustraliaunited statesunited kingdom
a year ago

Fill your shifts faster with improvements to Open Shifts with Approval and Find Replacement

What's new ✨

We’re excited to announce updates that make managing and picking up Open Shifts with Approval and Find Replacement shifts smoother than ever! 

The following improvements will be available in your account soon: 

  • Team members can decline Open Shifts with Approval or Find Replacement invites. This will help narrow down your pool of potential team members for unfilled shifts, saving you time and effort.
  • Managers can decline Open Shifts with Approval requests from team members. This will help enhance communication and ensure team members won't be left in the dark if they haven’t been selected for a shift.
  • General improvements to viewing and editing Open Shifts features. You can now view Shift Details and make certain edits to shifts, such as adding Shift Notes, even if there are already requests.

How to use it 🤓

Click here to read more about Open Shifts with Approval. 

Click here to read more about Find Replacement.

Got feedback to share? Go to Deputy > Help > Give us feedback


Rollout 

These feature improvements will roll out to all accounts over the coming weeks.


Avatar of authorVictoria Mok
Improvementaustraliaunited statesunited kingdom
a year ago

Keep things smooth with a new schedule/roster warning ⚠️

What's new ✨

We’ve added a helpful alert for scheduling managers! Now, if you try to schedule a team member who hasn’t finished their onboarding process, you’ll receive a warning. Don’t worry, you can still choose to ‘schedule anyway’ if needed.

Why 🤔

Making sure everyone is fully onboarded before they start working is essential for a smooth operation. In the past, managers might have accidentally scheduled new hires who weren’t fully prepared, leading to disruptions and compliance issues. With this new feature, you can avoid those pitfalls and ensure your team is always ready and compliant from day one.

How to use it 🤓

Click here to read more about how to use it.

Available for Deputy HR subscribers only.

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

This feature will roll out to all accounts over the coming weeks.


Avatar of authorTania Alwi
Improvementaustraliaunited statesunited kingdomenterprise
a year ago

Updates to the Deputy Integrations Marketplace now live

What's new ✨

We've made some changes to the integrations marketplace inside Deputy to make it easier for you to know whether an integration was built by Deputy or not. This helps you know whether you can expect to setup the integration directly in Deputy, or whether you will need to do it inside the third party application.

Integrations which have been built by Deputy now have a tag of Deputy inside their application tile.

Integrations which have been built by a third party developer now have a tag of 3rd Party inside their application tile.


Along with this we have also made a change on the search functionality. When you search for an application inside the Deputy marketplace, we now connect to Zapier to see if the application is in the Zapier marketplace. For those unaware, Zapier is a middleware application that connections thousands of different applications with each other and Deputy has had an integration with Zapier for a number of years now.

When you perform a search results from Zapier will also now be included with the tag Zapier.

Clicking on this tile will take you to Zapier to help guide you through the process of getting Deputy connected to this application. With this change, we've added thousands of applications to our marketplace overnight and will bring more visibility than ever to our Zapier integration and the wide array of options it offers you when trying to solve business and integration problems.

Why 🤔

We've found sometimes users are confused with where an integration with Deputy needs to be setup, either in Deputy itself, or from a third party application. By directly labelling whether Deputy built the integration or not, it gives a clear indication as to where you will need to set the integration up. Along with this, including Zapier apps when searches are performed, gives visibility that there may be an alternate way to achieve what integration you are looking to setup.

How to use it 🤓

This change is live in the Deputy marketplace now so the next time you visit the integrations marketplace in your Deputy install, you will see these changes present.

Avatar of authorSimon Hutchinson