Peak season and a thin roster don't mix. With the new Maximum People on Leave setting, you can cap how many team members can be on leave at once per location so you're never caught short-staffed by overlapping leave requests.

What's New ✨

You can now set a maximum number of people who can be on leave at the same time, with a different limit for each location if you need one. Once the limit is reached for a set of dates, team members can't submit a new leave request for those dates and they see a clear message explaining why, on both web and the Deputy mobile app. Managers, however, keep the final say: when approving a request that would reach or exceed the limit, they see a warning rather than a block, so genuine exceptions can still be approved at their discretion. The limit applies across all leave types by default, but you can exclude specific types so they never count towards the cap.

How does it work?

1. Go to Business Settings → Leave → Global leave settings.
2. In the Leave Limits section, toggle the setting on and enter your maximum number of people.
3. Add any excluded leave types, and set location-specific limits if needed. Save, and the limit applies immediately.

Read the full guide: How do I set a limit to the maximum number of people on leave at one time?

Why you will love it?

Protect your busiest periods: Minimum staffing stays intact because overlapping leave is caught before it's even submitted.

Fewer awkward declines: Team members see upfront when dates aren't available, instead of submitting a request only to have a manager decline it later.

Guardrails, not handcuffs: Employees get a clear boundary; managers keep discretion for the exceptions that matter.

When will it be available?

Maximum People on Leave is available now with a subscription to the Pro plan (or HR, where available in your country).

When a part-timer moves from 3 to 4 days a week, their leave entitlement should move with them. For leave policies that accrue Based on regular working hours, Deputy now recalculates leave balances automatically whenever a team member's regular working hours change, no manual adjustments required.

What's New ✨

Update a team member's regular working hours individually, or in bulk from the People page and Deputy now recalculates their leave entitlement to match their new working pattern. Before applying the change, Deputy shows you exactly which leave policies will be recalculated, so there are no surprises. The maths is fair and proportional: each working pattern is applied to the period it was in effect, so a 20-day full-time entitlement at 3 days per week is 12 days, and moving to 4 days per week takes it to 16. You control how recalculated balances round, and to what increment then every recalculation is logged in the leave audit log with who made the change, when, and the complete calculation breakdown available on hover.

How does it work?

1. Open a team member's profile, go to the Employment tab, and edit their regular working hours (or select multiple team members on the People page to update in bulk).
2. Review the confirmation showing which leave policies will be recalculated, then save.
3. The updated balance appears on the team member's Leave tab, with the recalculation recorded in the leave audit log.

Read the full guide: Automatically recalculate leave when a team member's regular working hours change

Why you will love it?

No more manual balance adjustments: Working pattern changes used to mean recalculating entitlements by hand — now it happens the moment you save.

Entitlements that are always right: Team members whose hours change mid-year get the leave they're actually entitled to, calculated proportionally across each pattern.

Every change is accountable: The audit log shows the who, when, and how of every recalculation, so questions about a balance take seconds to answer.

When will it be available?

Automatic leave recalculation is available now for leave policies using the Based on regular working hours accrual option, with a subscription to the Pro plan (or HR, where available in your country).

If your team works overtime that's compensated with time off rather than overtime pay, Deputy now handles the whole TOIL lifecycle from earning it, tracking it, to taking it, with a transparent record of every hour.

What's New ✨

Until now, tracking TOIL has meant spreadsheets on the side. You can now set up TOIL policies in Deputy to match your award or agreement, including custom multipliers; for example, accruing TOIL at 1.5x for weekend overtime. When a timesheet with TOIL-eligible hours is approved, Deputy automatically creates an accrual record with the right multiplier applied, and every accrual links back to the timesheet that earned it, so managers and team members can see exactly how a balance was built up and used. Team members request TOIL the same way they request any other leave, balances update in real time as leave is approved, and if you're bringing existing TOIL balances into Deputy you can load them with a manual entry per team member or a bulk CSV import for your whole team.

How does it work?

1. Create a TOIL policy and set your accrual multiplier to match your business rules.

1. When a team member's timesheet with TOIL-eligible overtime is approved, their TOIL balance accrues automatically.

1. Team members request TOIL as a leave type; managers approve with full visibility of how the balance was earned.

Read the full setup guide: Getting started with Time Off In Lieu (TOIL)

Why you will love it?

No more manual overtime tracking: Every TOIL-eligible hour is captured automatically the moment a timesheet is approved.

Fewer balance disputes: Team members and managers can both see exactly how every hour was earned and spent, with each accrual traceable to its source timesheet.

Compliant by design: Multiplier-based policies let you mirror your award or agreement precisely, so overtime is compensated correctly every time.

When will it be available?

TOIL is available now with a subscription to the Pro plan (or HR, where available in your country).

Help managers better understand per employee's hours/costs to make more informed data-driven decisions by lining up upcoming schedules, in-progress timesheet, completed timesheets with/without leave data together.

Hours and costs tailored to the period you're viewing: The mini-profile automatically shows the most relevant data based on whether you're looking at a past, current, or future period:

• Scheduled — planned hours and costs from scheduled shifts, shown across all periods. Use this to balance workloads fairly across your team.
• Actual — completed hours and costs from submitted timesheets (approved or pending approval), shown for past periods. Compare against Scheduled to see how your plan played out.
• Projected — shown for the current week(period) only, Projected values combine completed timesheets, in-progress shifts, and upcoming scheduled shifts to give you the best estimate of where the current period's hours and costs will land — so you can adjust before the week ends, not after.

New business setting: choose whether leave counts:  A new self-serve setting, Include leave in schedule calculations, allows System Administrators to control if leave data is included in the mini-profile. When enabled (as default), leave hours are counted in an employee's taken hours for team members with regular working hours across Scheduled (leave requests), Actual (leave timesheets), and Projected (both) values.

Expandable Availability list: surface employee availability in the mini-profile as an at-a-glance summary, expandable to reveal the full list.

How does it work?

• Understanding how hours and labour costs are calculated in the employee mini-profile
• Viewing employee information on the Schedule tab

When will it be available?

This new feature is in Beta Rollout now and ETA to be available for all Deputy customers from 7th Sep.

Scheduling managers can now freeze the Open/Empty Shift row in the Schedule Employee views — keeping it pinned and visible while they search for available employees and fill un-assigned shifts more efficiently.

What’s new:

The freeze toggle is available in two places:

• Right-click context menu on the Open/Empty Shift row
• Employee menu dots (⋯) on the cell of Open/Empty shifts

This feature keeps the un-assigned shift row visible and interactive throughout the search flow, so managers can find an employee and drag the shift to them in a single, uninterrupted motion.

How does it work?

For more information, check the Help Center or reach out to support if you need extra guidance.

When will it be available?

This feature is available for all Deputy customers now.

A smarter, more secure way for your team to clock in and out—now with real-time photo verification on mobile.

What’s New ✨

• Live photo capture: Employees must take a live photo when clocking in or out—no more uploading old photos from the gallery.
• Stronger presence verification: Know your team is truly on site, not just uploading any photo from anywhere.
• Location-level control: Turn photo verification on or off for each location in Location Settings.
• Familiar experience: Works just like the Kiosk photo clock in, now available on mobile.

How does it work?

1. Go to Location Settings for the site you want to enable photo verification.
2. Toggle on Photo Verification for mobile clock in/out.
3. When enabled, employees will be prompted to take a live photo during the clock in/out process—gallery uploads are blocked.
4. Review photos alongside timesheets for extra peace of mind.

When will it be available?
This feature is now available for all accounts. It is off by default, so you can enable it whenever you are ready - no disruption to your current workflows.

Employees can stay informed about their scheduled shifts, leave, and unavailability—all in one convenient calendar view from the Me Tab.

What’s new:

We’ve completely revamped the calendar view to help employees easily access their daily information regarding scheduled shifts, leave, and unavailability right from the Me Tab on Desktop.
 

We hope these updates enhance your experience and help you manage your schedule more effectively!

When will it be available?

This feature is rolling out now and will be available to all Deputy customers in the next few weeks.

Scheduling managers can now right-click on the schedule to open a menu with your most-used shift actions.

What’s new:

• Via right click, instantly add, copy, cut, paste, paste & replace,  find replacement, or delete shifts— right where you’re working
  • Paste will always create a new shift.
  • Paste & Replace will replace the selected shift with original shift's essential information aligned between Area and Employee views.
• Multi-select shifts with right clicks to unlock powerful bulk actions, all from the same menu.
• No more hunting through toolbars or menus—everything you need is just a right-click away!

How does it work?

1. Go to Schedule Tab 
2. Select a shift and right click on your mouse
3. Choose the quick actions from the menu, or select another shift for addtional actions like copy/paste etc.

For more information, check the Help Center or reach out to support if you need extra guidance.

When will it be available?

This feature is rolling out now and will be available to all Deputy customers by 31st March 2026

See exactly how leave balances are calculated, right in your leave event history.

What is it/Description
Now you can view the math behind every leave balance change, making it easy to understand and verify how leave is accrued for your team.

What’s New ✨

• See accrual rates: Instantly view the specific accrual rate used for each leave transaction.
• Check worked hours: See the total worked hours that went into each calculation, so you know exactly what was counted.
• Track historical accuracy: Calculations now reflect the correct policy version and milestone active at the time, giving you a true audit trail.
• Self-serve troubleshooting: Managers and employees can verify leave math themselves, reducing confusion and support requests.

How does it work?

1. Go to Leave Event History for any team member.
2. For each balance change, you’ll see new fields: Accrual Rate and Total Worked Hours.
3. Review the formula used: Worked Hours × Accrual Rate for each accrual entry.
4. Use this info to verify calculations or troubleshoot leave balance questions.

For more information, check the Help Center or reach out to support if you need extra guidance.

When will it be available?
This feature is rolling out now and will be available to all Deputy customers by Wednesday, March 18th. No action needed - just check your Leave Event History to get started!

What’s new ✨

A new, free overtime premium report that helps you meet federal tax requirements. No more manual calculations.

• See the premium instantly: View the exact “premium” (the extra 0.5x) for weekly overtime pay, ready for federal tax deduction purposes.
• Retroactive and future-proof: Run the report for 2025 and 2026 to meet both current and upcoming compliance needs.
• Simple W-2 prep: Get the data you need for Box 12, Code TT, without extra work or guesswork.

How does it work?

1. Go to Analytics and select the Weekly overtime report under the COSTS section.
2. Choose your date range. Run it for any period from January 1, 2025, onward.
3. Review the new columns: Pay Rate Multiplier Value and Taxable Overtime Portion show exactly what you need for federal reporting.
4. Export or share the report with your payroll or tax team for W-2 preparation.

For more details, check out our step-by-step guide: How to view overtime hours and premiums for overtime tax reporting (US only)

When will it be available?
Live now for all US Deputy customers and users with access to Analytics. No add-ons or requests needed. Just head to the Analytics tab and get started.