What's New? ✨

The brand-new leave engine is now able to calculate pro-rata leave entitlement for new joiners, designed to streamline the process of determining holiday allowances for new employees based on their hire date. This feature ensures that businesses remain compliant with UK employment law and provide fair and accurate leave calculations that align with an individual's start date.

Why is this game-changing for my business? 🏋🏻‍♂️

• Deputy now automatically calculates leave entitlement based on an employee's start date, ensuring accuracy down to the day and in compliance with the UK Gov Holiday calculator. Say goodbye to manual calculations that can lead to errors and inconsistencies 👋🏼
• You no longer need to manually adjust leave balances for new joiners, saving time and reducing administrative burden.
  
  

How do I use this? ⚙️

Example 1: Sarah joins a Deputy business on May 15th in a full-time capacity, which is midway through the leave calendar (1st January - 31st December). With this new feature, her annual leave entitlement will be calculated based on the remaining months of the year. For instance, if the business has a holiday entitlement of 28 days per year, Sarah will automatically get 19 days of holiday. 

Example 2: John starts his new role on September 1st in a part-time capacity, working 3 days a week. The leave year for his business starts on the 1st of April (UK Financial Year) and provides a statutory entitlement of 33 days every year. Upon joining, John will automatically receive 10 days of holiday. 

• To use this feature, simply turn on the “Pro-rate leave entitlement for team members that join throughout the year” checkbox in the Leave Policy Builder for a given policy.
  
  
• Once this leave policy is assigned to a new joiner with the provided hire date in their profile, Deputy will automatically calculate their leave entitlement and deposit the balance in their leave balance bank for the first time.
• Note that this setting is only available for “Fixed” yearly and “Based on agreed hours” accrual schedules.
• This feature is now available to all businesses using Deputy's new leave policy builder and accrual engine.
  
  

Help or Feedback 📣

• A new help guide has been drafted on how this feature works and can be found here.
• Love this new feature or think it could be better? Go to Deputy > Help > Give us feedback 

Create robust and flexible leave policies for your business and assign them to team members ⚙️

• Set and customise automated accrual for different leave types
  • Hourly accrual: Accrue leave based on hours worked.
  • Fixed release: Accrue in advance or release a fixed leave balance amount according to different frequencies (weekly, monthly, quarterly, yearly)
  • Accrue based on agreed hours: Accrue pro-rata leave based according to employee’s working hours and working days
    
    
    
• Calculation of UK Holiday Pay for zero-hour workers: Calculation of average working hours based on shifts worked in the past (e.g. 52 weeks)
  
  
  
  
  
  
• Have more control over balance settings such as:
  • Max balance: Set an accrual threshold for leave balance to cap leave amounts.
  • Rollover leave: the entire balance from year to year, reset, or roll over part of the balance to the next leave year.
    
    
• More advanced leave rules like:
  • Future leave year balances: Leave requests from the next leave year will deduct from next year’s balances!
  • Accrual leave while on leave: paid leave, unpaid, all leave types, or only on specific leave types!
    
    

How to use it ✨
Please note that to access the new leave management experience, you will need to run a one-time migration process.

The migration opt-in will be available to Premium customers from 19th June onwards. We will be looking to migrate everyone over by the 1st of August (non-opt-in).

Some UK customers have already been using this new experience but if you are in the UK and still using the old experience it's time to migrate over to the new experience. More information about how to migrate can be found out here.

What's coming next 💪🏼
We will continue to add more features to the leave policy builder such as:

• Pro-rated leave balance for team members joining part way through the year
• Tenure-based and seniority rules
• Waiting periods
• Calculation of average hourly pay rate alongside average working hours to determine holiday pay for changing pay rates.

We are excited to announce our new, redesigned news feed with reactions to create a more engaging communications centre in your workplace! Now, team members can react to each other's posts or comments on web and mobile.

What's New?

Reactions to posts or comments

Users can now choose between 5 reactions to comment with on any post or comment. You can also view the list of reactions and who reacted on your post.

Redesigned for a better user experience

Introducing the new look of news feed on desktop and mobile, including image attachments in full width:

Ability to disable comments on specific posts on mobile

Just as available on desktop, mobile users now can disable comments on posts that are meant to be a one-way message, such as for announcements.

When will I get it?

This will be rolling out all premium accounts starting today and to Enterprise accounts starting next week. Please update your iOS device to version 11.0.0 and Android device to version 10.21.0 or newer to get the latest news feed on mobile.

Help or Feedback

Want to read more on how to use the new news feed? Read our help docs here for a full guide.

Love this new feature or think it could be better? Go to Deputy > Help > Give us feedback 

We are thrilled to announce a built from the ground up brand new employee API to enhance your ability to integrate with Deputy and provide seamless connectivity for your applications. We've designed this API to be more secure, and more efficient to give you a smooth developer experience every step of the way when building an integration to Deputy.

What's new?

Dramatic reduction in API requests required

On average with the old employee API it would take twelve individual requests before an employee was ready to use in Deputy (ie. ready to be scheduled, paid etc). We've cut this down in most cases to a single request by adding new options to the API such as having the option to add multiple workplace links to an employee in the initial request, stress profiles, employment agreements etc. 

Bulk importing

The API now supports the ability to bulk import multiple employees in a single request. So not only do you have fewer requests per employee, but you can also bulk your requests to gain even more efficiency.

Field masking

One of the big concerns when dealing with employee data is data considered personally identifiable information. Often when holding data like that you have other compliance requirements to consider. To assist with this we've implemented field masking into the API. This allows you to define the exact data fields you want in a response to ensure you don't receive any data you don't want or need in your application.

Easier employee updates

Along with field masking, we allow you to define which fields to specifically target when updating employees. It might be that you have a minimum payload that contains four or five elements, however with our new update, you can specifically tell the system which field has changed, to ensure other elements remain untouched.

How can I get it?

The employee v2 API is now available on request and will be rolling out to all Deputy installations soon. If you are a developer of a product that already integrates with Deputy, or are building one you can apply to get this enabled on your developer instances here. We've published public documentation around the new API as well which you can view by clicking the See the Docs button below

Feedback

We'd love to hear from you about your experiences with the new Deputy employee API. Feel free to email us at apisupport@deputy.com. 

See the Docs 

What's new ✨

Since the release of Custom Payroll Exporter, we've been gathering feedback from users as well as payroll providers around the types of CSV and text formats they require for their various payroll applications.

To assist with these requirements we've added three new features to the Custom Payroll Exporter feature in Deputy.

• Custom rows
• Delimiters for combined data fields
• Conditional column formatting

All three of these features mean that it's easier than ever to generate the CSV format your payroll system may require.

Custom rows allows you to define a custom row (for example a data header) which will appear before the column names and exported data. This can be important with some payroll systems that need a version number of the file at the top for example.

Delimiters for combined data fields allows you to define how column header names will be combined when required for export. For example your payroll application may require the combined column name to have a colon or carat in the middle.

Conditional column formatting allows you to perform data transformations on export automatically. For example you may have a payroll system that requires an employees payroll code to be their location name plus a number. With Conditional Column Formatting you can easily setup this data transformation to automatically occur on export when using the Deputy Custom Payroll Exporter feature.

How to use it 🤓

The new Custom Payroll Exporter features are available in Deputy right now. For more information consult the help documentation. As always if you have any questions or feedback feel free to reach out to via the give feedback feature of Deputy detailed here.

It is quite often that multiple managers could be scheduled in the same location during a week.  Consequently they will know each other’s even their boss’s wage details from Scheduling, Reports, People Tab that caused a few unnecessary drama.

What’s New?

A new role permission has been introduced for System Administrators to setup whether managers can view peers/above managers’ wage costs.

Premium accounts:  Administrators can set the new permission via Business Settings - People tab - Profile - “Managers can see costs for all roles"

When this permission is turned on, default Location Managers will be able to check/manage any employees' wage costs (including their peers/above managers, regardless of Salary or Hourly wages) in People/Schedule/Report tabs.

If it is turned off,  default Location Managers will only be able to view wage costs from those employees who are reporting to them.

Enterprise accounts: you can customise a particular manager role with the following 3 different permissions in different combinations via Enterprise - Access level & permissions

• View cost on schedule
  • View cost of peers and above 
• Manage team members from all roles

If a manager is allowed to manage/view wage costs from all roles accross Schedule/Report/People tabs,  you will need to turn on all of the above permissions.

If a manager is only allowed to manage/view wage costs from the employees that are reporting to them,  you will only need to turn on View cost on schedule permission , but keep the other two permissions as turned off.

To read more about how to use it, check this handy help article.

When will I get it?

We are rolling out this feature now that will be shipped to all of the customers in the next 2 weeks.

Feedback 📊

Love this new feature? Think it could be better? Go to Deputy > Help > Give us feedback 

What's new ✨

Third-party developer integrations continue to be an integral part of the Deputy ecosystem and providing clear, concise documentation to work with is key to these partnerships and developer success.

With this in mind, we've just launched our brand new API documentation site which can be found here. On the site, you will find a wide array of documentation to help you build an integration with Deputy such as:

• Help Guides - Use-case-based guides take you through some of the most common integration use cases (such as retrieving timesheets) from A to Z.
• Specific Industry Guides - Payroll, HR or POS app developer? We've got specific summary pages with the most important info for you to know.
• Code Walkthroughs - Line-by-line code walkthroughs of some of our most popular endpoints.
• Every element documented - Every element of the Deputy API system is documented
• POSTMAN collection - We've released an official Deputy POSTMAN collection for you to download
• API Reference - A full API reference of each endpoint is available including the ability to connect to the API directly from the documentation.

Why 🤔

This represents the first step in a list of many improvements we are planning to make to make integrating with Deputy even easier.

Documentation is a core cog in the API ecosystem as well. In a recent POSTMAN survey, documentation was just behind reliability, performance and security in importance for what matters most to developers when determining whether to build an integration. We understand that giving you the tools to self-serve during any development is critical to your integration success.

How to use it 🤓

Click here to open the docs. It's globally accessible now so please do have a look.

Got feedback to share? Email our team at apisupport@deputy.com or if you think a document needs updating, you can even suggest an edit directly from within the documentation. Just click this button which is shown on every page

We're super excited to launch these new API docs and other improvements we have in the pipeline. We can't wait to see what you build with them. As always if you have any feedback or need some help, our friendly API support team can be reached at apisupport@deputy.com. If you would like to discuss your Deputy integration with our partner team, they can be reached at partners@deputy.com. 

Read the Docs!

What’s new ✨

Have you onboarded a new staff member using Deputy’s Employee Onboarding feature and wanted to extract the data? Now, you can export their onboarding details to CSV.

You can export the following onboarding information

• Personal details
• Banking details
• Tax details
• Super fund choice (AU only)
• Right to work (UK only)

How to use it 🤓

Go to the Employee Onboarding settings > Export > then filter and search based on the required location and date range. Then click Export - It's that easy!

Click here to read more about how to use it.

Why  🤓

We know that getting your new employees data out of Deputy and into other systems such as Payroll is a critical step in streamlining the Employee Onboarding process end to end.
Now you can reduce manual data entry and export > import new employees information within seconds.

Labor model feature has been improved to be more flexible and easily managed in the centralized Business Insights!
What's new ✨

• Administrators can restrict who can manage the labor models via Business Settings now.
  • Can View/Run Labor Model : Users who have been assigned with this permission will only be able to read and run the labor models that have been set up for them.
  • Can Modify/Delete Labor Model:  Users who have been assigned with this permission will have the full power to manage (add/edit/delete/copy) labor models in their managed locations.    
  • For users who have neither of those 2 permissions,  they will not be able to see Labor models in Business Insights.
  • Enterprise customers can also set those permissions in the Employee Role app.
• We also introduced Bulk Actions for labor model.
  • Bulk Delete will allow managers to delete selected labor models by one click.
  • Bulk Copy will enable managers to easily duplicate selected labor models from one location to other locations.

Why 🤔

Labor model is a powerful tool that will help you to make data driven decisions for your scheduling which will make a big impact on your business performance.

With the new permissions and bulk actions in place, you can manage your labor models in one centralized location and easily duplicate to other locations by your authorized managers only.

How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback