Create robust and flexible leave policies for your business and assign them to team members ⚙️

• Set and customise automated accrual for different leave types
  • Hourly accrual: Accrue leave based on hours worked.
  • Fixed release: Accrue in advance or release a fixed leave balance amount according to different frequencies (weekly, monthly, quarterly, yearly)
  • Accrue based on agreed hours: Accrue pro-rata leave based according to employee’s working hours and working days
    
    
    
• Calculation of UK Holiday Pay for zero-hour workers: Calculation of average working hours based on shifts worked in the past (e.g. 52 weeks)
  
  
  
  
  
  
• Have more control over balance settings such as:
  • Max balance: Set an accrual threshold for leave balance to cap leave amounts.
  • Rollover leave: the entire balance from year to year, reset, or roll over part of the balance to the next leave year.
    
    
• More advanced leave rules like:
  • Future leave year balances: Leave requests from the next leave year will deduct from next year’s balances!
  • Accrual leave while on leave: paid leave, unpaid, all leave types, or only on specific leave types!
    
    

How to use it ✨
Please note that to access the new leave management experience, you will need to run a one-time migration process.

The migration opt-in will be available to Premium customers from 19th June onwards. We will be looking to migrate everyone over by the 1st of August (non-opt-in).

Some UK customers have already been using this new experience but if you are in the UK and still using the old experience it's time to migrate over to the new experience. More information about how to migrate can be found out here.

What's coming next 💪🏼
We will continue to add more features to the leave policy builder such as:

• Pro-rated leave balance for team members joining part way through the year
• Tenure-based and seniority rules
• Waiting periods
• Calculation of average hourly pay rate alongside average working hours to determine holiday pay for changing pay rates.

Always hiring? Hire, Onboard and have new staff ready for their first shift all within Deputy.

Get ready to experience a whole new level of hiring efficiency with Deputy's All-in-one Hiring and Onboarding platform with exciting new features such as:

• 📹 Screen Candidate Videos — assess personality upfront
• 💬 Fast, text message based communication — the way hourly workers prefer
• ✨ Professional Careers Page for your business — stand out to candidates
• 🧐 Custom screening questions — screen based on your criteria
• 🎬 Job board integrations with leading job boards (coming shortly) — attract more candidates

I'd like to try the Beta, how do I sign up?

Be the first to experience the power of Deputy Hiring by joining our exclusive beta program. Gain early access and have a strong voice on what we build next.

Sign up now to be part of the BETA program: 👉

Sign up for Hire Beta

⚡️ But wait, there's more! We're also thrilled to announce that a HR Document Management offering is coming soon to Deputy. Go completely paperless with Hire, Onboarding and Document management.

Don't miss out on the opportunity to supercharge your hiring process with Deputy HR. Sign up for the beta program today and unlock a new era of hiring success!

What's new

Importing Deputy Forecast data into Manager Forecast is now under your own control.

- While you are editing any metric's Manager forecast data in the editor,  Deputy forecast data will not be auto-populated into Manager forecast any more.

- Instead, you can click the button "Import Deputy Forecast Data",  Deputy Forecast data will be populated and over-writing your Manager Forecast as your request.

- You can keep adjusting the data after the Deputy forecast data is populated into your Manager Forecast as usual

- Apply the changes by clicking on the "Save" button at the end.

Why 👈 

Instead of auto-populating Deputy Forecast data,  manually importing Deputy Forecast data into Manager Forecast with simply one click can ensure:

1. Deputy forecast data is only imported into Manager Forecast under your needs.

2. No unexpected accidents happened any more for Deputy Forecast over-writing Manager Forecast data automatically.  It is all under your control to decide when you need to import Deputy Forecast data to overwrite Manager Forecast.

3. A better user experience for less confusion. Your Manager Forecast data is always consistent between the Summary and Metric Editor in Business Insights especially when you set one day's Manager forecast data as $0 in Summary View, while before this changes,  inconsistent more than $0 was shown in Metric Editor because of the auto-import which created tons of confusions.

Leave us Feedback

Love this new feature? Think it could be better? Go to Deputy > Help > Give us feedback 

Introducing a fresh, new look for the clock-in & clock-out experience on our iOS and Android apps! 

We’ve given the Shift Details a repaint, making it easier for team members to understand and record information about their shifts. 

What's new 

⏱️ Uplift to the clock-in, clock-out and on-shift screens

Information about your shift is now better organised to help you get on with your day faster.

Here are a few aspects of the new experience that we’d love to highlight: 

Viewing information in-depth 

Whether you want to know where your shift is located, or you'd like to read your manager's note in detail, we've got you covered. 

Editing shift details

It's now easier to update timesheet information while you are on-shift or ending your shift. 

Answering shift questions and leaving comments

There is now a separate screen to answer shift questions if they have been set up as part of your clock-in or clock-out experience. The comment box is now tucked at the bottom of this screen. 

Want to learn more? 

Check out what's coming soon in this 5-minute overview! 💥 

When and how can I get it?

This will be rolling out Premium, Timesheet or Scheduling only accounts starting on May 8th. The rollout to Enterprise accounts will start later this month. 

You should ensure your iOS or Android app is updated to the latest version to get this new experience. 

Feedback

Love this new feature or think it could be better? Go to Deputy > Help > Give us feedback 

We are excited to announce our new, redesigned news feed with reactions to create a more engaging communications centre in your workplace! Now, team members can react to each other's posts or comments on web and mobile.

What's New?

Reactions to posts or comments

Users can now choose between 5 reactions to comment with on any post or comment. You can also view the list of reactions and who reacted on your post.

Redesigned for a better user experience

Introducing the new look of news feed on desktop and mobile, including image attachments in full width:

Ability to disable comments on specific posts on mobile

Just as available on desktop, mobile users now can disable comments on posts that are meant to be a one-way message, such as for announcements.

When will I get it?

This will be rolling out all premium accounts starting today and to Enterprise accounts starting next week. Please update your iOS device to version 11.0.0 and Android device to version 10.21.0 or newer to get the latest news feed on mobile.

Help or Feedback

Want to read more on how to use the new news feed? Read our help docs here for a full guide.

Love this new feature or think it could be better? Go to Deputy > Help > Give us feedback 

We are thrilled to announce a built from the ground up brand new employee API to enhance your ability to integrate with Deputy and provide seamless connectivity for your applications. We've designed this API to be more secure, and more efficient to give you a smooth developer experience every step of the way when building an integration to Deputy.

What's new?

Dramatic reduction in API requests required

On average with the old employee API it would take twelve individual requests before an employee was ready to use in Deputy (ie. ready to be scheduled, paid etc). We've cut this down in most cases to a single request by adding new options to the API such as having the option to add multiple workplace links to an employee in the initial request, stress profiles, employment agreements etc. 

Bulk importing

The API now supports the ability to bulk import multiple employees in a single request. So not only do you have fewer requests per employee, but you can also bulk your requests to gain even more efficiency.

Field masking

One of the big concerns when dealing with employee data is data considered personally identifiable information. Often when holding data like that you have other compliance requirements to consider. To assist with this we've implemented field masking into the API. This allows you to define the exact data fields you want in a response to ensure you don't receive any data you don't want or need in your application.

Easier employee updates

Along with field masking, we allow you to define which fields to specifically target when updating employees. It might be that you have a minimum payload that contains four or five elements, however with our new update, you can specifically tell the system which field has changed, to ensure other elements remain untouched.

How can I get it?

The employee v2 API is now available on request and will be rolling out to all Deputy installations soon. If you are a developer of a product that already integrates with Deputy, or are building one you can apply to get this enabled on your developer instances here. We've published public documentation around the new API as well which you can view by clicking the See the Docs button below

Feedback

We'd love to hear from you about your experiences with the new Deputy employee API. Feel free to email us at apisupport@deputy.com. 

See the Docs 

The feature to copy bulk shifts has been rebuilt for not just a faster, more streamlined experience but also to be much more reliable when performing large copies.

What's new?

Streamlined User Interface

A new UI where you can complete basic copies of bulk shifts in a single step on the schedule:

Progress Bar

Some copies can take a long time as every shift does need to be checked for all criteria from training through to stress profiles. The new copy shifts experience now includes a real time progress bar so you can be sure this is working as expected. 

Optimised Backend

The engine beneath the hood has been rebuilt which will result in less errors when performing large copies between weeks.

When will I get it?

This will be rolling out over March to all premium accounts and from the start of April for Enterprise accounts. If you'd like this feature early, you can sign up to the beta here!

Leave us Feedback

Love this new feature? Think it could be better? Go to Deputy > Help > Give us feedback 

What's new ✨

Since the release of Custom Payroll Exporter, we've been gathering feedback from users as well as payroll providers around the types of CSV and text formats they require for their various payroll applications.

To assist with these requirements we've added three new features to the Custom Payroll Exporter feature in Deputy.

• Custom rows
• Delimiters for combined data fields
• Conditional column formatting

All three of these features mean that it's easier than ever to generate the CSV format your payroll system may require.

Custom rows allows you to define a custom row (for example a data header) which will appear before the column names and exported data. This can be important with some payroll systems that need a version number of the file at the top for example.

Delimiters for combined data fields allows you to define how column header names will be combined when required for export. For example your payroll application may require the combined column name to have a colon or carat in the middle.

Conditional column formatting allows you to perform data transformations on export automatically. For example you may have a payroll system that requires an employees payroll code to be their location name plus a number. With Conditional Column Formatting you can easily setup this data transformation to automatically occur on export when using the Deputy Custom Payroll Exporter feature.

How to use it 🤓

The new Custom Payroll Exporter features are available in Deputy right now. For more information consult the help documentation. As always if you have any questions or feedback feel free to reach out to via the give feedback feature of Deputy detailed here.

It is quite often that multiple managers could be scheduled in the same location during a week.  Consequently they will know each other’s even their boss’s wage details from Scheduling, Reports, People Tab that caused a few unnecessary drama.

What’s New?

A new role permission has been introduced for System Administrators to setup whether managers can view peers/above managers’ wage costs.

Premium accounts:  Administrators can set the new permission via Business Settings - People tab - Profile - “Managers can see costs for all roles"

When this permission is turned on, default Location Managers will be able to check/manage any employees' wage costs (including their peers/above managers, regardless of Salary or Hourly wages) in People/Schedule/Report tabs.

If it is turned off,  default Location Managers will only be able to view wage costs from those employees who are reporting to them.

Enterprise accounts: you can customise a particular manager role with the following 3 different permissions in different combinations via Enterprise - Access level & permissions

• View cost on schedule
  • View cost of peers and above 
• Manage team members from all roles

If a manager is allowed to manage/view wage costs from all roles accross Schedule/Report/People tabs,  you will need to turn on all of the above permissions.

If a manager is only allowed to manage/view wage costs from the employees that are reporting to them,  you will only need to turn on View cost on schedule permission , but keep the other two permissions as turned off.

To read more about how to use it, check this handy help article.

When will I get it?

We are rolling out this feature now that will be shipped to all of the customers in the next 2 weeks.

Feedback 📊

Love this new feature? Think it could be better? Go to Deputy > Help > Give us feedback