What's new ✨

We have introduced a new business setting enabling you to hide regular working hours from the schedule! 

You may also know regular working hours as agreed hours or working hours - this is set to change in the product soon, with regular working hours being the unified term to describe agreements with team members on which regular days or hours they work. 

Why 🤔

We know that some businesses on Deputy do not use regular working hours for scheduling purposes. For these businesses, hiding regular working hours from the schedule can help reduce visual noise when scheduling. 

How to use it 🤓

As a system administrator, click on your name on the top right of the Deputy web app. Click on Business settings > Schedule and turn off the setting Show regular working hours on schedule

Once the setting is turned off, managers across the business should no longer see information related to regular working hours on the schedule. You can continue to use regular working hours for other purposes such as when setting up leave policies.

The new leave engine is able to calculate pro-rata leave entitlement for new joiners, which streamlines the process of determining holiday allowances for new employees based on their hire date. Previously, we only allowed the pro-rata calculation based on months, which is the UK default.

What's New! ✨

The ability to calculate pro-rata based on days is now available, along with control on other numerical parameters such as rounding the pro-rated value up/down and to half/nearest whole number, providing you with increased flexibility as to how the leave calculation is supposed to work. 

How does this work in the product?

To use this feature, customers simply turn on the “Pro-rate leave entitlement for team members that join throughout the year” checkbox in the Leave Policy Builder for a given policy and are then shown a button to configure all pro-rata settings (with sensible defaults populated). Please note that these settings is only available for “Fixed” yearly and “Based on agreed hours” accrual schedules.

Example 1:

• The leave year for a company runs from 1st January to 31st of December. Employees receive 28 days every year. Pro-rata settings are on – based on days, rounding up to the nearest half.
• Employee joins on the 22nd of February. Let’s assume it’s a leap year. Deputy will automatically calculate the leave as follows:

• 28 * (314/366) = 24.0218579235, rounded up to the nearest half, 24.5 days.

• The leave year runs from 1st April to 31st of March. Employees receive 33 days every year. Pro-rata settings are on – based on days, rounding down to the nearest whole.
• Employee joins on the 2nd of October. Let’s assume it’s a non leap year. Deputy will automatically calculate the leave as follows:

• 33 * (186/365) = 16.816, rounded down to the nearest whole number, 16 days.

Rollout

• Now available to every customer using the new leave experience on Deputy.
• The relevant help doc is updated and can be found here.

What's new ✨

Supercharge your business overnight operations by introducing a new setting for overnight shifts' hours and costs allocation either to the 1st day or splitting from the midnight across Business Insights, Stats Panel and Roster vs. Timesheet vs. Sales report.

Benefits of using the new setting 

📢 It is always critical to understand how my business performed especially for those who operate overnight.  

With the new setting, managers are enabled to have more flexibility with different business scenarios that either understanding business performance purely from a calendar date by allocating overnight shifts to be splitted from midnight into 2 days , or into an aggregated date by allocate all into the 1st date.

How to use it 🤓

Set it up by Business settings --> Schedule --> Overnight shift allocation.  

Read the help article to get more details.

Rollout 

This feature will be fully rolled out in the next few weeks.

Do you have feedback to share? Go to Deputy > Help > Give us feedback

What's New ✨

• Many businesses all across the world tailor leave benefits to acknowledge the dedication of their team members within the organisation, and to retain and motivate their staff.
• Tenure-based rules have been one of the top 3 feature requests for leave accrual customisation within Deputy!
• Previously, you may have had to set up multiple different policies for managing tenure-based policies, which came with its own complexities: moving balances over from old tenured leave policy to the new one for an employee who would be eligible for a tenure-based company leave rule, clearing out balances from the old policy etc. 
• This can now be seamlessly managed within 1 leave policy itself, saving you time and allowing for a more streamlined policy management experience.
  
  

• A tenure-based rule allows different amounts of leave to be accrued depending on how long the team member has been with the organisation.
• For a tenure-based leave policy to function, businesses will need to have their team member's Hire date entered accurately in their employee profile.
• The leave policy will then automatically reference the hire date from the employee profile and perform accruals based on the length of their tenure within the business.
• Tenure-based rules are available for all the accrual methods present in the leave policy builder. 

• Now available to every business using the new leave engine experience on Deputy!
• Relevant help docs have been updated and can be found here.

Whats new ✨ 

Lightspeed has recently released an integration for their Restaurant product (otherwise known as K-Series) to Deputy. The integration is able to sync live sales data from Lightspeed K POS terminals. This allows for real time sales tracking vs labor costs in the Deputy smart scheduling feature. Users of the integration can also select whether they want the Gross (Inclusive of Tax) or Net (Exclusive of Tax) amounts to be sent to Deputy. We know this is one of our your most requested features so we are delighted that our development partner Lightspeed has included this feature.

Deputy worked closely with Lightspeed over the past year to ensure that this integration meets all the hallmarks of a top level integration. It includes features such as mapping individual POS terminals to location areas, importing sales data and mapping employee records from Deputy to Lightspeed Restaurant (K-Series).

How to use it 🤓

The integration with Deputy is installed from within Lightspeed Restaurant (K-Series). For more information about setting this integration up please consult our online help guide here.

Rollout 🚂

The integration from Lightspeed Restaurant (K-Series) to Deputy is now Generally Available. Users of Lightspeed Restaurant (K-Series) can install the integration now in all three of Deputys regions (Australia/USA/United Kingdom).

Do you have feedback to share? Go to Deputy > Help > Give us feedback

What's new ✨

Supercharge your hiring with Deputy Hire's newest integration with Indeed. With this integration, you can post jobs you create on Deputy Hire to Indeed within minutes and sponsor your job all within Deputy.

Benefits of using Indeed

📢 Reach the people that meet your unique hiring needs - from full time job seekers to hourly flex workers to employers, Indeed has 350M+ monthly global unique visitors each month.*

⚡️ Speed up your candidate search - Sponsored Jobs appear more often and for longer in search results than non-sponsored jobs, so they're more likely to be seen by potential candidates.

How to use it 🤓

First, ensure you have a Deputy HR trial or subscription (only available in Australia and UK for now). Deputy HR can be added to your existing Deputy subscription to empower you to attract and retain the best talent. Experience Deputy HR today! (Coming soon to the U.S. in 2024 - sign up for early access)

Once you have access to Hire, navigate to the Settings page and connect to Indeed at the job board section of the page:

After connecting, you can then publish your job to Indeed and promote your job, all within Deputy Hire.

Rollout 

You should be able to try out this integration by the mid December.

Read more about the Indeed integration here.

Deputy HR can be added to your existing Deputy subscription to empower you to attract and retain the best talent. Experience Deputy HR today! (Coming soon to the U.S. in 2024 - sign up for early access)

Do you have feedback to share? Go to Deputy > Help > Give us feedback


*Indeed Internal Data, average monthly unique visitors April – July 2023

What's New ✨

• We've made trigger changes to the new leave management engine, where instead of leave balances updating when “Mark timesheet as paid”, they now occur when managers simply pay-approve a timesheet.
• Managers now do not need to carry out an extra step to make sure leave is accruing and deducting reliably, saving them time every day and every pay cycle!
• Timesheet accrual now kicks in when a regular timesheet is pay-approved, and leave deduction kicks in when a leave timesheet is pay-approved.
  • Leave previously or deducted accrued also reverts if a timesheet is pay-unapproved or discarded.
  • Leave accruals are automatically recalculated when timesheets are recalculated.

Why is this useful for my business? 💪

Up-to-date leave balances: Timesheet approval happens daily, while marking timesheet as paid typically happens at the endthe pay pay period (fortnightly or monthly). Changing the accrual trigger would mean employees submitting leave requests will have a more accurate balance to refer to when applying. Simil,arly managers will be able to make the right decision on approval with the balances being more accurate.

How can I start using this new change?

This change will be rolled out progressively to all accounts using the new leave management engine in the next 2-3 weeks. 

If you're not using the new leave management engine yet, please reach out to get Beta access and get information on how to migrate over to the new experience.

What's new ✨

Employee's can now be grouped by additional employment types, depending on region.

USA + UK:
- Full Time
- Part Time
- Casual
- Contractor
- Hourly
- Salary

AU and elsewhere:

• Full Time
• Part Time
• Casual
• Contractor
  
  For more information, read here: https://help.deputy.com/hc/en-au/articles/4658201155215-Set-up-a-team-member-s-pay-details#h_aa27d25286
  
  
  

What's new ✨

• managers will be able to track the total hours and costs breaking down by Shifts, Leave, Salary costs, Open Shifts' costs to better understand the performance of their business.
• a leave toggle has been introduced to allow managers to config if leave hours and costs to be included or excluded from the total hours/costs

• managers will have a better glance view to track total hours breaking down by Shifts, Leave, Required Staff hours to easily adjust their schedules.
• you can also toggle time-off section or the leave toggle from the dropdown list in any area views to decide if leave hours/costs should be included or excluded from the total number.

• Open shift costs have been added as an individual row to be shown in the report to make the total cost data to be consistent.
• Leave hours and costs have been extended to include both future leave as Scheduled hours/costs, and approved past leave as Actual hours/costs to ensure data consistency with BI and Stats Panel.
• Employee list shown in the RSTS report has been restructured to be consistent with Schedule Views.

Why is this useful for my business? 💪

Managers could rely on the solid data provided by Deputy platform to monitor how your business is running.  With leave toggles in place, it is all under your control to decide if leave data should be included or not into the total hours and costs.

How can I start using these new features?

Those new features will be progressively rolled out to every account in the next few weeks.

You can also sign up for our Beta program to get first access today. 

Sign up for early access

Say goodbye to juggling multiple software tools. With Deputy’s expanding workforce management capabilities you can now hire great talent, seamlessly onboard employees, and efficiently manage their documents — all within one place.

Document management is here to give you the power to manage employee documents seamlessly throughout their employment period—not just during onboarding.

What's new ✨

• 🗂️ Centralised documents hub - store and access contracts, certifications, and training documents in individual profiles for swift retrieval when needed.
  
• 📥 Request for what you need - request various documents from team members at any stage of their employment journey. From training certifications and licenses to even quirky requests like pet photos—we've got you covered.
• 🔔 Stay organised and never miss a beat - keep track of your team’s documents with a breeze and get a heads up when they’re about to hit their expiration dates.
• ✍🏼 Capture signatures without the ink - streamline the process of capturing signatures by sending contract renewals when team members are promoted or changing roles, all while keeping digital copies of every signed document.

How to use it 🤓

Read more about Documents here.

Deputy HR can be added to your existing Deputy subscription to empower you to attract and retain the best talent. Experience Deputy HR today! (Coming soon to the U.S. in 2024 - sign up for early access)

Got feedback to share? Go to Deputy > Help > Give us feedback