What's new

Create new Xero Pay Items Reportable as W1 

When exporting payroll to Xero, customers can now mark whether newly created Pay Items will be Reportable as W1 on Activity Statement in Xero. 

If you have any Pay Items in Xero which already exist, you will need to go back and manually update each individual part item as Reportable as W1 as appropriate.
Read more about how to do this in Xero

Why

Customers have given a lot of feedback that most earnings for employees will be reportable as W1 to the ATO, however our Xero integration previously created all new Pay Items with Reportable as W1 set to off. Deputy believes that future Pay Item creation in Xero from Deputy will make tax time for a lot of customers and their accountants a lot easier.

How to use it

This improvement is now available to all Australian customers. 

Got feedback to share? Go to Deputy > Help > Give us feedback

About a year ago, we decided to revamp the Stats Panel & introduce Business insights to provide a detailed view of all the information you need to make the best decisions for your business. 

We want this great experience for all our customers, so we are in the process of deprecating the old stats panel.

What's new

Introducing the new Stats Panel, which will enable you to:

• Quickly compare required and scheduled staffing levels to make sure you're covered across the day
• Get a clear snapshot of your daily budgets as a percentage of your predicted sales to wages
• Easily stay on top of your weekly budget with our enhanced weekly summary view
• Keep the existing configurations that you have setup 

How to be prepared

To see the new stats panel and Business Insights in action,  view a recorded webinar here.
Want to know more details about the deprecation? Read the article and FAQ.

Thank You

We sincerely appreciate all of your feedback in the last 12 months to help us improve and build the new Stats panel and Business Insights. We need your continued feedback to keep improving these smart scheduling features by simply go to Deputy > Help > Give us feedback or book a 30 mins meeting with us.

What's new

• We are deprecating overtime export rules (also called on the fly calculations). Currently if you export pay to Gusto or ADP (either Workforce Now or Run), you will see a group of checkboxes that allow you to configure overtime. Examples could be:
  
  - Setting all hours over 40 as being O/T Hours
  - Marking Sunday Timesheets as O/T Hours
  - Setting all hours over 40 as being O/T Hours
  - Marking any hours over 8 hours per day as O/T Hours
  
  These will be replaced by Deputys Custom Award Library going forward to help customers export accurate payslips, easier 🎉
• Current ADP File Download exports are being deprecated, and replaced by a script that includes pay rate interpretation. This means overtime, double time and other pay conditions will be automatically generated based on the US pay rate an employee is working under.
  
  

Why

• This change will help to make payroll exports more efficient. After assigning your employees to an award or US Pay Rate through the people page, Deputy will be able to export accurate payslips - with overtime, leave, doubletime, and other pay conditions generated automatically .

How to be prepared

• To be prepared, follow the help doc here!
• Export Rules will be removed from the product on the 30th of July for Gusto and the 30th of August for ADP 

What's new

• Managers can now set up wage or hour budgets not only per Location level but also per Area level.
• When scheduled shifts are over budget,  managers can also easily drill in to find out which area is over budget by simply hovering over the day in the Stats panel

Why

We hope that by allowing you to set up a budget on an area level it will give you a lot more control & provide another toolkit to optimise your staff costs.

How to use it

Click here to read more about how to rely on budgets to optimise your scheduling plans.

Got feedback to share? Go to Deputy > Help > Give us feedback or book a 30 mins meeting with us.

This feature is currently available for Premium accounts only

What's new

• Set agreed working hours to specify the number of hours an employee is required or agreed to work within the work period selected. Setting this will allow you to -
  • Create and assign a work period to determine how employees’ overtime are calculated. Selecting Tuesday as the start of the work period means overtime is calculated from Tuesday-Monday. Previously, work/overtime period was determined by the location settings, Week starts with.
  • Keep track and view employee’s agreed hours while scheduling. An arrow next to the employee’s name will indicate whether you’ve scheduled your employee above or under their agreed hours. Green tick means, you’ve scheduled them just right!
  • Display warnings when your employee has exceeded their agreed hours. When adding/editing a shift, a warning will pop up if you have scheduled over your employee’s agreed hours.

How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

What's new

What's new

Managers using the Deputy iOS and Android app can now copy a previous week's schedule to a future week, with a few simple taps.
We know that for many businesses your roster does not change that much week to week. Where previously, you could only copy shifts one day at a time, now you can copy an entire week's schedule and apply it to a future week, making any small adjustments needed before publishing. 

Why

✅  We have made this change to save you time and enable scheduling to be more efficient from the Deputy mobile app ⏱

How to use it

1. Tap the + button on the Schedule Week view then tap 'Copy shifts'
2. Tap to select the shifts that you wish to copy and then tap'Copy x shifts'
3. Swipe to navigate to a future week and tap 'Paste x shifts'

And you're done! Make any small adjustments to the new week's schedule before it's ready to publish.

Got feedback to share? Go to Deputy > Help > Give us feedback

What's new

• You can now choose a default location for imported workers - Previously, if we couldn’t automatically create a mapping between the locations listed in Deputy and the location of a worker imported from FlareHR, we would automatically assign them to wherever the integration was originally configured. With this change, you can control which location to assign these users, or even ignore them from the import all together.
• We’ve overhauled the design of the Import Worker config - The design of the new worker sync setup screen has been completely overhauled. With these changes, we hope you have a better idea on how to both use the integration, and configure it to your needs.

Before

After

Why

✅ Ability to set a default location means less manual work if our assumptions are wrong

✅ Redesigned configuration screen will make setup easier and behaviour more transparent.

What's new

• Quick copy Deputy forecast to Manager forecast: You will no longer need to switch between Deputy forecast and Manager forecast to copy from one to the other. Now the Deputy forecast data will automatically appear within the Manager forecast if we notice that you have no data.
  
• Import your own forecast:  We finally have a way that will allow you to import your own forecast data to override our Deputy Forecast. This can only be done via API, check the API doc for details here

Interested to join our beta program and provide your feedback? Register here

How to use it

Click here to read more about how to use more in Business Insights.

Got feedback to share? Go to Deputy > Help > Give us feedback or book a 30 mins meeting with us.

What's new

• Approve Open Shift requests straight from the Dashboard: We have introduced a new web Dashboard widget which will now enable managers to view all open shift requests in one place & approve them swiftly.

wait there's more...! 😆

• Open Shift defaults to requiring approval: If an open shift is created on the web Schedule tab with ‘Requires approval’, this setting will be remembered for all other open shifts created.

Why

Open shifts with approval since its launch last year has been one of the most popular features amongst Deputy customers. With feedback, we continue to improve this important feature. We really appreciate you take the time to leave feedback!

How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback