With Deputy Break Policy, managers will save time to avoid manual break compliance — no more carrying the rules from your head or spreadsheets. And breaks compliance are proactively planned upfront for Scheduling, cutting payday rework — while break pay continues to flow through the existing Pay Rate Engine. 

Want to get the feature earlier? Please register your interests by filling the early access program form here.

• System Admins can self-serve creating and customising break policies via Business Settings → Scheduling
  • A list of pre-configured break policies tailored to accounts' regions will be surfaced upfront for an easy start.
• Each policy defines 
  • Required breaks by shift length - eg. 6h+ shifts need 30 mins unpaid break + 2 *10 paid breaks.
  • Break windows (optional) — ensure breaks from being taken within a set number of hours of the start or end of a shift.
  • Assignment to locations/areas , or special cohorts via Rule Group for employees under certain age to define different breaks between Minor and Adult employees.
  • Enforcement setup when a violation occurs — Warn (managers can review and override) vs. Hard block (saving is prevented entirely).
• Breaks are auto-loaded when a manager create a shift in both Mobile and Desktop.
• Breaks auto-update when a shift's area, assignee, or duration changes.
• Breaks are auto-validated on save — firing a warning confirmation or blocking the save, per the enforcement setting.

How to use it?

• Make sure your Deputy Mobile App is most up to date
• Read the help doc for more details

Want to get the feature earlier?

• Click here to register your interests.
• We will contact you by email shortly.

Build the exact permission set your business needs to keep your payroll secure.

What’s New ✨

Included with Deputy Payroll Australia at no extra cost - Previously reserved for Pro and Enterprise customers, custom roles are now included in the Deputy Payroll Australia subscription with all Deputy plans (Lite, Core, Pro)

Build a role from scratch or copy a default and tweak it - With custom roles, you can build an entirely new role from scratch, or take one of our templated defaults and tweak it to your business needs. Need a system admin level user but without payroll access? Now you can have it.

Default roles remain - For those who's business needs are met by the default roles, these remain available and function the same as before.

How does it work?

1. With Deputy Payroll Australia enabled, open Business Settings and click Access & permissions.

2. Once the default Access & permissions screen has opened, click Access levels.

3. To create a brand new role, click + Add access level. To create a copy of a default role for customisation click the name of the role you want to clone.

4. This will open a read only view of the permissions that are available in that role.

5. Click the three dots icon near the Save button in the top right, and select Duplicate level.

6. This will open a new view where you can customise the new role, save it and have it available to apply to team members.

Why you will love it?

Tighter control - We know with payroll data in Deputy, you are storing some of your most sensitive business information. This gives you much tighter control over users who can see areas of the Deputy product.

Easier to move to Deputy Payroll - We know meeting your security requirements is critical in a transition to a new payroll product. Custom roles allows you to tweak access levels to your exact needs.

Enterprise flexibility without an Enterprise plan - Deputy Payroll Australia users now have access to a powerful role builder, previously only available to our Enterprise subscribers.

When will it be available ?

Custom roles is now available to all Deputy Payroll Australia subscribers.

If your business runs on seasons, for example a ski resort that wins down over summer or a beachside venue which goes quiet in winter, you know the annual grind of offloading those temporary staff you bring in for the busy period and hiring them back once the season turns again. 

What’s New ✨

Until now when using Deputy Payroll, you have been required to fully terminate team members to keep them out of your payruns only to add the returning staff back in to the business again in a few months. You can now pause a team member in Deputy Payroll instead. A paused team member is taken out of your payruns and you're not charged for them as active staff but their profile, pay history and payroll reporting all stay intact. When they return again, one click brings them back fully into service as if they had never left.

How does it work?

1. With Deputy Payroll Australia enabled, open the employee profile and go to the Personal tab. 

2. Click the Archive team member button

3. The above dialog will display, if the employee is intended to return in the future, select the Pause employment option and hit archive.

The employee will now be paused, and no longer appear in payruns or schedules.

Why you will love it?

Keep your seasonal teams, and use Deputy Payroll without the additional admin: No more terminating and re-onboarding people who were always coming back to the business in the next season.

Pay only for the people are working: We do not bill for Paused team members allowing you to reduce costs alongside reduced revenue during the off seasons.

Nothing is lost: Pay history and reporting are preserved, so year end compliance and reporting stays complete.

When will it be available?

Pausing employees is available now to all Deputy Payroll Australia customers.

Offer flexibility to your employees and split their wages across two bank accounts, offering team members more options on how their pay is distributed.

What’s New ✨

Split net pay: Team members can now have their net pay split across up to two bank accounts; a primary account and a secondary account, all setup from within the existing bank account area of the payroll profile.

Fixed or percentage:  Splits can be a fixed dollar amount or a percentage

Automatic remainder: The remaining amounts after any split is automatically calculated and paid into the primary account. 

Duplicate detection: Ensures team members do not enter the same bank details twice and if a primary account is removed, the secondary is automatically promoted ensuring pay day can always happen.

Flows to the ABA file: Splits are automatically added to the ABA file so no disruption to pay day processes.

How does it work?

Open the team members profile, go to the Payroll tab and find the bank accounts section.

1. Add a second bank account with account name, BSB and account number.

2. Pick your split: Fixed amount ($) or Percentage (%)

3. Set the amount. The primary account picks up whatever's left over.

Why you will love it?

Retain team member flexibility: Moving to Deputy Payroll means you can continue to offer your team members the ability to have split wage payments, no disruption to team member options.

Seamless process: No per pay run admin, no spreadsheets on the side, all handled in the exported ABA files automatically. 

When will it be available?

Multiple bank accounts in employee profiles is available now for all Deputy Payroll users in Australia.

Help managers better understand per employee's hours/costs to make more informed data-driven decisions by lining up upcoming schedules, in-progress timesheet, completed timesheets with/without leave data together.

Hours and costs tailored to the period you're viewing: The mini-profile automatically shows the most relevant data based on whether you're looking at a past, current, or future period:

• Scheduled — planned hours and costs from scheduled shifts, shown across all periods. Use this to balance workloads fairly across your team.
• Actual — completed hours and costs from submitted timesheets (approved or pending approval), shown for past periods. Compare against Scheduled to see how your plan played out.
• Projected — shown for the current week(period) only, Projected values combine completed timesheets, in-progress shifts, and upcoming scheduled shifts to give you the best estimate of where the current period's hours and costs will land — so you can adjust before the week ends, not after.

New business setting: choose whether leave counts:  A new self-serve setting, Include leave in schedule calculations, allows System Administrators to control if leave data is included in the mini-profile. When enabled (as default), leave hours are counted in an employee's taken hours for team members with regular working hours across Scheduled (leave requests), Actual (leave timesheets), and Projected (both) values.

Expandable Availability list: surface employee availability in the mini-profile as an at-a-glance summary, expandable to reveal the full list.

How does it work?

• Understanding how hours and labour costs are calculated in the employee mini-profile
• Viewing employee information on the Schedule tab

When will it be available?

This new feature is in Beta Rollout now and ETA to be available for all Deputy customers from 7th Sep.

With PayDay Super now required for Australian employers, we've made some changes to Deputy Payroll to help you meet your reporting requirements.

What’s New ✨

New Super column on pay run listing: A new column appears on the pay run list inside Deputy Payroll giving you an instant snapshot update on how the linked Super submission is progressing and any actions that may need to be taken

Natural part of the pay run flow: Paying and reporting Super is now included as part of the pay run process reminding you to submit your Super reports to the BEAM digital clearing house for processing at the same time.

Full audit log: Super submissions are now linked to the pay run, allowing you to easily see the full history of what happened with any Super payments related to that pay run. A one stop shop to get the full story.

Single Touch Payroll updated: The STP submission process behind the scenes has been updated to handle the requirements surrounding Qualifying Earnings reporting.

Choose who to include in a submission: We know there can be times when you might be waiting on information from a new team member, so Deputy Payroll offers the flexibility of who and who not to include in a Super submission. In this scenario once you the required data you can simply perform another Super submission including that team member only.

To find out more visit our Payday Super overview help article with links to many more that cover the full process.

How does it work?

When using the BEAM digital clearing house (including for no additional cost with Deputy Payroll), Super is now processed as part of the natural pay run flow. There is now no need to go to a seperate section of Payroll just to submit a Super report. The new Super column on the pay run listing surfaces the live status of Super processing for the related payments and each BEAM submission is tied back to the originating pay run giving a complete traceable record of every Super event against every pay run.

Why you will love it?

Smooth process to handle higher frequency - Under Payday Super it is highly likely you will be submitting Super many more times each year than before. Having that  as part of the natural pay run process allows you to smoothly transition into the new requirements, and is a constant reminder that Super needs to be processed on pay day now.

Real time Super status - The Super column on the pay run listing leaves no doubt as to how far a payment has been processed and any actions you may need to take.

Clean audit trails - You will love the ease of auditing Super payments linked to pay runs, with a one stop shop showing you the full history of what has and has not been submitted and when.

Flexibility - When submitting Super reports, you can choose from including all team members, team members without missing data or manually selecting staff to include, giving full flexibility and allowing the late submission of new team members easily.

When will it be available ?
PayDay Super features are now available for all customers with Deputy Payroll.

Keep sensitive pay data visible only to the team members who need it - new permissions give you full control over who sees pay rates and costs across Deputy.

What’s New ✨

New Permissions: A new permission in Deputy lets you control who can see individual pay rates and costs across Scheduling, Timesheets and team member profiles.

Hidden, not just redacted: Team members without this permission can still do everything their role requires - building schedules, approving timesheets - but pay rate fields are removed from view entirely. They're not masked or greyed out; they simply don't appear.

API protection built in: The Deputy API now respects sensitive data permissions too. If the user authorising a third-party integration can't see pay rates, the integration can't either - giving you tighter control over what connected apps can access.

Granular permissions with custom roles : For those with Deputy Pro and custom roles enabled, you can go even further - for example, a System Administrator who manages your entire account but has no access to pay rate data or Deputy Payroll. 

To find out more, visit our help article.

How does it work? 

1. As a System Administrator, go to Business Settings -> Access & permissions.
2. Scroll down to Costs and pay permissions.
3. Select which roles can see what. View costs controls whether a role sees cost data in areas like Scheduling and Timesheets. Manage pay details controls whether a role can see individual pay rates on team member profiles.

Note: Manage pay details requires View costs. To hide all pay and cost data from a role, unselect it in both boxes.

When will it be available?

This feature is currently rolling out to Australian based Deputy customers with other regions to follow soon.

Scheduling managers can now freeze the Open/Empty Shift row in the Schedule Employee views — keeping it pinned and visible while they search for available employees and fill un-assigned shifts more efficiently.

What’s new:

The freeze toggle is available in two places:

• Right-click context menu on the Open/Empty Shift row
• Employee menu dots (⋯) on the cell of Open/Empty shifts

This feature keeps the un-assigned shift row visible and interactive throughout the search flow, so managers can find an employee and drag the shift to them in a single, uninterrupted motion.

How does it work?

For more information, check the Help Center or reach out to support if you need extra guidance.

When will it be available?

This feature is available for all Deputy customers now.

A smarter, more secure way for your team to clock in and out—now with real-time photo verification on mobile.

What’s New ✨

• Live photo capture: Employees must take a live photo when clocking in or out—no more uploading old photos from the gallery.
• Stronger presence verification: Know your team is truly on site, not just uploading any photo from anywhere.
• Location-level control: Turn photo verification on or off for each location in Location Settings.
• Familiar experience: Works just like the Kiosk photo clock in, now available on mobile.

How does it work?

1. Go to Location Settings for the site you want to enable photo verification.
2. Toggle on Photo Verification for mobile clock in/out.
3. When enabled, employees will be prompted to take a live photo during the clock in/out process—gallery uploads are blocked.
4. Review photos alongside timesheets for extra peace of mind.

When will it be available?
This feature is now available for all accounts. It is off by default, so you can enable it whenever you are ready - no disruption to your current workflows.

What's new ✨

Newly onboarded team members can now be stapled to their existing super fund, helping employers meet ATO requirements while reducing manual admin.

You can now connect to the Australian Tax Office (ATO)

• activate Super Stapling for eligible new hires
• automatically submit employees’ Tax File Number (TFN) declarations

Why 🤔

Be ready for Payday Super – From 1 July 2026, employers must pay super guarantee at the same time as salary and wages.

How to use it 🤓

Go to your onboarding settings > add your ABN > connect to ATO

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback