Say goodbye to juggling multiple software tools. With Deputy’s expanding workforce management capabilities you can now hire great talent, seamlessly onboard employees, and efficiently manage their documents — all within one place.

Document management is here to give you the power to manage employee documents seamlessly throughout their employment period—not just during onboarding.

What's new ✨

• 🗂️ Centralised documents hub - store and access contracts, certifications, and training documents in individual profiles for swift retrieval when needed.
  
• 📥 Request for what you need - request various documents from team members at any stage of their employment journey. From training certifications and licenses to even quirky requests like pet photos—we've got you covered.
• 🔔 Stay organised and never miss a beat - keep track of your team’s documents with a breeze and get a heads up when they’re about to hit their expiration dates.
• ✍🏼 Capture signatures without the ink - streamline the process of capturing signatures by sending contract renewals when team members are promoted or changing roles, all while keeping digital copies of every signed document.

How to use it 🤓

Read more about Documents here.

Deputy HR can be added to your existing Deputy subscription to empower you to attract and retain the best talent. Experience Deputy HR today! (Coming soon to the U.S. in 2024 - sign up for early access)

Got feedback to share? Go to Deputy > Help > Give us feedback

We are excited to announce our new, redesigned news feed with reactions to create a more engaging communications centre in your workplace! Now, team members can react to each other's posts or comments on web and mobile.

What's New?

Reactions to posts or comments

Users can now choose between 5 reactions to comment with on any post or comment. You can also view the list of reactions and who reacted on your post.

Redesigned for a better user experience

Introducing the new look of news feed on desktop and mobile, including image attachments in full width:

Ability to disable comments on specific posts on mobile

Just as available on desktop, mobile users now can disable comments on posts that are meant to be a one-way message, such as for announcements.

When will I get it?

This will be rolling out all premium accounts starting today and to Enterprise accounts starting next week. Please update your iOS device to version 11.0.0 and Android device to version 10.21.0 or newer to get the latest news feed on mobile.

Help or Feedback

Want to read more on how to use the new news feed? Read our help docs here for a full guide.

Love this new feature or think it could be better? Go to Deputy > Help > Give us feedback 

We are thrilled to announce a built from the ground up brand new employee API to enhance your ability to integrate with Deputy and provide seamless connectivity for your applications. We've designed this API to be more secure, and more efficient to give you a smooth developer experience every step of the way when building an integration to Deputy.

What's new?

Dramatic reduction in API requests required

On average with the old employee API it would take twelve individual requests before an employee was ready to use in Deputy (ie. ready to be scheduled, paid etc). We've cut this down in most cases to a single request by adding new options to the API such as having the option to add multiple workplace links to an employee in the initial request, stress profiles, employment agreements etc. 

Bulk importing

The API now supports the ability to bulk import multiple employees in a single request. So not only do you have fewer requests per employee, but you can also bulk your requests to gain even more efficiency.

Field masking

One of the big concerns when dealing with employee data is data considered personally identifiable information. Often when holding data like that you have other compliance requirements to consider. To assist with this we've implemented field masking into the API. This allows you to define the exact data fields you want in a response to ensure you don't receive any data you don't want or need in your application.

Easier employee updates

Along with field masking, we allow you to define which fields to specifically target when updating employees. It might be that you have a minimum payload that contains four or five elements, however with our new update, you can specifically tell the system which field has changed, to ensure other elements remain untouched.

How can I get it?

The employee v2 API is now available on request and will be rolling out to all Deputy installations soon. If you are a developer of a product that already integrates with Deputy, or are building one you can apply to get this enabled on your developer instances here. We've published public documentation around the new API as well which you can view by clicking the See the Docs button below

Feedback

We'd love to hear from you about your experiences with the new Deputy employee API. Feel free to email us at apisupport@deputy.com. 

See the Docs 

What's new ✨

Since the release of Custom Payroll Exporter, we've been gathering feedback from users as well as payroll providers around the types of CSV and text formats they require for their various payroll applications.

To assist with these requirements we've added three new features to the Custom Payroll Exporter feature in Deputy.

• Custom rows
• Delimiters for combined data fields
• Conditional column formatting

All three of these features mean that it's easier than ever to generate the CSV format your payroll system may require.

Custom rows allows you to define a custom row (for example a data header) which will appear before the column names and exported data. This can be important with some payroll systems that need a version number of the file at the top for example.

Delimiters for combined data fields allows you to define how column header names will be combined when required for export. For example your payroll application may require the combined column name to have a colon or carat in the middle.

Conditional column formatting allows you to perform data transformations on export automatically. For example you may have a payroll system that requires an employees payroll code to be their location name plus a number. With Conditional Column Formatting you can easily setup this data transformation to automatically occur on export when using the Deputy Custom Payroll Exporter feature.

How to use it 🤓

The new Custom Payroll Exporter features are available in Deputy right now. For more information consult the help documentation. As always if you have any questions or feedback feel free to reach out to via the give feedback feature of Deputy detailed here.

It is quite often that multiple managers could be scheduled in the same location during a week.  Consequently they will know each other’s even their boss’s wage details from Scheduling, Reports, People Tab that caused a few unnecessary drama.

What’s New?

A new role permission has been introduced for System Administrators to setup whether managers can view peers/above managers’ wage costs.

Premium accounts:  Administrators can set the new permission via Business Settings - People tab - Profile - “Managers can see costs for all roles"

When this permission is turned on, default Location Managers will be able to check/manage any employees' wage costs (including their peers/above managers, regardless of Salary or Hourly wages) in People/Schedule/Report tabs.

If it is turned off,  default Location Managers will only be able to view wage costs from those employees who are reporting to them.

Enterprise accounts: you can customise a particular manager role with the following 3 different permissions in different combinations via Enterprise - Access level & permissions

• View cost on schedule
  • View cost of peers and above 
• Manage team members from all roles

If a manager is allowed to manage/view wage costs from all roles accross Schedule/Report/People tabs,  you will need to turn on all of the above permissions.

If a manager is only allowed to manage/view wage costs from the employees that are reporting to them,  you will only need to turn on View cost on schedule permission , but keep the other two permissions as turned off.

To read more about how to use it, check this handy help article.

When will I get it?

We are rolling out this feature now that will be shipped to all of the customers in the next 2 weeks.

Feedback 📊

Love this new feature? Think it could be better? Go to Deputy > Help > Give us feedback 

🏃‍♀️Next round of Staged Rollout will be started from 16th Feb to selected Australian Customers.   
We love to hear your feedback. Click "Give Feedback" in the Add Shift Popover or submit yours here.

What's new ✨

Happy 2023! 🍻  🎈 🌈 

A new designed Add Shift Popover will enable all managers to easily schedule a shift that is

• Faster to be interacted with better performance improvements
• Never loose the context of your whole week’s planning while adding/editing a shift
• Easy to be adopted as it is similar like google calendar

If you are interested to get an early access, please let us know here. 🎁 🎁 🎁 🎁 🎁 

How to use it 🤓

Simply go to the Schedule tab,  click "+" button or existing shift for editing.  

You can access all other actions by clicking the "..." button in the new Add Shift Popover that will include:

• Delete Shift
• Find Replacement
• Send Offers
• View Employee Profile
• Repeat Shifts (tomorrow/rest of the week/specific days)
• Duplicate Shifts
• View Shift History
• Give Feedback

Please refer to the help guide for more details.

How to get it 🙋

If you are interested in early access, please let us know here.

Once you are included in the staged rollout , you can self opt-out/in this new feature via Business Settings - Upcoming feature.

What's new ✨

Third-party developer integrations continue to be an integral part of the Deputy ecosystem and providing clear, concise documentation to work with is key to these partnerships and developer success.

With this in mind, we've just launched our brand new API documentation site which can be found here. On the site, you will find a wide array of documentation to help you build an integration with Deputy such as:

• Help Guides - Use-case-based guides take you through some of the most common integration use cases (such as retrieving timesheets) from A to Z.
• Specific Industry Guides - Payroll, HR or POS app developer? We've got specific summary pages with the most important info for you to know.
• Code Walkthroughs - Line-by-line code walkthroughs of some of our most popular endpoints.
• Every element documented - Every element of the Deputy API system is documented
• POSTMAN collection - We've released an official Deputy POSTMAN collection for you to download
• API Reference - A full API reference of each endpoint is available including the ability to connect to the API directly from the documentation.

Why 🤔

This represents the first step in a list of many improvements we are planning to make to make integrating with Deputy even easier.

Documentation is a core cog in the API ecosystem as well. In a recent POSTMAN survey, documentation was just behind reliability, performance and security in importance for what matters most to developers when determining whether to build an integration. We understand that giving you the tools to self-serve during any development is critical to your integration success.

How to use it 🤓

Click here to open the docs. It's globally accessible now so please do have a look.

Got feedback to share? Email our team at apisupport@deputy.com or if you think a document needs updating, you can even suggest an edit directly from within the documentation. Just click this button which is shown on every page

We're super excited to launch these new API docs and other improvements we have in the pipeline. We can't wait to see what you build with them. As always if you have any feedback or need some help, our friendly API support team can be reached at apisupport@deputy.com. If you would like to discuss your Deputy integration with our partner team, they can be reached at partners@deputy.com. 

Read the Docs!

What’s new ✨

Have you onboarded a new staff member using Deputy’s Employee Onboarding feature and wanted to extract the data? Now, you can export their onboarding details to CSV.

You can export the following onboarding information

• Personal details
• Banking details
• Tax details
• Super fund choice (AU only)
• Right to work (UK only)

How to use it 🤓

Go to the Employee Onboarding settings > Export > then filter and search based on the required location and date range. Then click Export - It's that easy!

Click here to read more about how to use it.

Why  🤓

We know that getting your new employees data out of Deputy and into other systems such as Payroll is a critical step in streamlining the Employee Onboarding process end to end.
Now you can reduce manual data entry and export > import new employees information within seconds.

Labor model feature has been improved to be more flexible and easily managed in the centralized Business Insights!
What's new ✨

• Administrators can restrict who can manage the labor models via Business Settings now.
  • Can View/Run Labor Model : Users who have been assigned with this permission will only be able to read and run the labor models that have been set up for them.
  • Can Modify/Delete Labor Model:  Users who have been assigned with this permission will have the full power to manage (add/edit/delete/copy) labor models in their managed locations.    
  • For users who have neither of those 2 permissions,  they will not be able to see Labor models in Business Insights.
  • Enterprise customers can also set those permissions in the Employee Role app.
• We also introduced Bulk Actions for labor model.
  • Bulk Delete will allow managers to delete selected labor models by one click.
  • Bulk Copy will enable managers to easily duplicate selected labor models from one location to other locations.

Why 🤔

Labor model is a powerful tool that will help you to make data driven decisions for your scheduling which will make a big impact on your business performance.

With the new permissions and bulk actions in place, you can manage your labor models in one centralized location and easily duplicate to other locations by your authorized managers only.

How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback