We are thrilled to announce a built from the ground up brand new employee API to enhance your ability to integrate with Deputy and provide seamless connectivity for your applications. We've designed this API to be more secure, and more efficient to give you a smooth developer experience every step of the way when building an integration to Deputy.

What's new?

Dramatic reduction in API requests required

On average with the old employee API it would take twelve individual requests before an employee was ready to use in Deputy (ie. ready to be scheduled, paid etc). We've cut this down in most cases to a single request by adding new options to the API such as having the option to add multiple workplace links to an employee in the initial request, stress profiles, employment agreements etc. 

Bulk importing

The API now supports the ability to bulk import multiple employees in a single request. So not only do you have fewer requests per employee, but you can also bulk your requests to gain even more efficiency.

Field masking

One of the big concerns when dealing with employee data is data considered personally identifiable information. Often when holding data like that you have other compliance requirements to consider. To assist with this we've implemented field masking into the API. This allows you to define the exact data fields you want in a response to ensure you don't receive any data you don't want or need in your application.

Easier employee updates

Along with field masking, we allow you to define which fields to specifically target when updating employees. It might be that you have a minimum payload that contains four or five elements, however with our new update, you can specifically tell the system which field has changed, to ensure other elements remain untouched.

How can I get it?

The employee v2 API is now available on request and will be rolling out to all Deputy installations soon. If you are a developer of a product that already integrates with Deputy, or are building one you can apply to get this enabled on your developer instances here. We've published public documentation around the new API as well which you can view by clicking the See the Docs button below

Feedback

We'd love to hear from you about your experiences with the new Deputy employee API. Feel free to email us at apisupport@deputy.com. 

See the Docs 

The feature to copy bulk shifts has been rebuilt for not just a faster, more streamlined experience but also to be much more reliable when performing large copies.

What's new?

Streamlined User Interface

A new UI where you can complete basic copies of bulk shifts in a single step on the schedule:

Progress Bar

Some copies can take a long time as every shift does need to be checked for all criteria from training through to stress profiles. The new copy shifts experience now includes a real time progress bar so you can be sure this is working as expected. 

Optimised Backend

The engine beneath the hood has been rebuilt which will result in less errors when performing large copies between weeks.

When will I get it?

This will be rolling out over March to all premium accounts and from the start of April for Enterprise accounts. If you'd like this feature early, you can sign up to the beta here!

Leave us Feedback

Love this new feature? Think it could be better? Go to Deputy > Help > Give us feedback 

What's new ✨

Since the release of Custom Payroll Exporter, we've been gathering feedback from users as well as payroll providers around the types of CSV and text formats they require for their various payroll applications.

To assist with these requirements we've added three new features to the Custom Payroll Exporter feature in Deputy.

• Custom rows
• Delimiters for combined data fields
• Conditional column formatting

All three of these features mean that it's easier than ever to generate the CSV format your payroll system may require.

Custom rows allows you to define a custom row (for example a data header) which will appear before the column names and exported data. This can be important with some payroll systems that need a version number of the file at the top for example.

Delimiters for combined data fields allows you to define how column header names will be combined when required for export. For example your payroll application may require the combined column name to have a colon or carat in the middle.

Conditional column formatting allows you to perform data transformations on export automatically. For example you may have a payroll system that requires an employees payroll code to be their location name plus a number. With Conditional Column Formatting you can easily setup this data transformation to automatically occur on export when using the Deputy Custom Payroll Exporter feature.

How to use it 🤓

The new Custom Payroll Exporter features are available in Deputy right now. For more information consult the help documentation. As always if you have any questions or feedback feel free to reach out to via the give feedback feature of Deputy detailed here.

It is quite often that multiple managers could be scheduled in the same location during a week.  Consequently they will know each other’s even their boss’s wage details from Scheduling, Reports, People Tab that caused a few unnecessary drama.

What’s New?

A new role permission has been introduced for System Administrators to setup whether managers can view peers/above managers’ wage costs.

Premium accounts:  Administrators can set the new permission via Business Settings - People tab - Profile - “Managers can see costs for all roles"

When this permission is turned on, default Location Managers will be able to check/manage any employees' wage costs (including their peers/above managers, regardless of Salary or Hourly wages) in People/Schedule/Report tabs.

If it is turned off,  default Location Managers will only be able to view wage costs from those employees who are reporting to them.

Enterprise accounts: you can customise a particular manager role with the following 3 different permissions in different combinations via Enterprise - Access level & permissions

• View cost on schedule
  • View cost of peers and above 
• Manage team members from all roles

If a manager is allowed to manage/view wage costs from all roles accross Schedule/Report/People tabs,  you will need to turn on all of the above permissions.

If a manager is only allowed to manage/view wage costs from the employees that are reporting to them,  you will only need to turn on View cost on schedule permission , but keep the other two permissions as turned off.

To read more about how to use it, check this handy help article.

When will I get it?

We are rolling out this feature now that will be shipped to all of the customers in the next 2 weeks.

Feedback 📊

Love this new feature? Think it could be better? Go to Deputy > Help > Give us feedback 

As part of the large investment Deputy is making in maintaining a modern and up-to-date platform that helps you schedule faster, both the employee and area views have received a ground-up rebuild to not only get the best view of your team and staff coverage for the day but also easily make adjustments where needed.

What’s New?

Brand new design 

The new day view designs allow you to receive a broader view of your team to understand who’s where, and how well the different parts of your business are covered for the day. The day views also utilise a number of common Deputy design elements meaning you’ll feel right at home here, or in any other view of the schedule that you like to use. 

Drag and drop overhaul

Drag and drop has received a full rebuild resulting in a much smoother and more capable drag and drop experience. This means you’ll be able to create, move, swap and adjust shifts faster than before for a much more efficient scheduling experience.

A faster experience

This is the last part of a major Deputy initiative to equip Deputy with a modern and powerful engine beneath the hood as well as setting up Deputy to cater for our customers ever growing requirements for workforce management. If you have any ideas you’d love to see in your schedule experience, you can submit a feature request via the “leave us feedback” option in your help menu

When will I get it?

The new day views will be progressively rolling out to deputy customers until the end of March for premium customers and the first enterprise customers. 

For customers who have requested delayed upgrade dates, this will begin from the 24th of April.

If you’d like to get early beta access and/or provide any feedback, you can fill out this form to get this process sped up. If you have any questions please raise a ticket with our support team who are available 24/7 or your Deputy point of contact. 

What's new ✨

Want to know how your business locations are tracking on the go? Love using the Stats Panel and Business Insights on the web app? 

We have great news, Insights is coming to the iOS app! 

How to get it 📱

There's nothing you need to do - this is rolling out to all location managers and system administrators on the iOS app over the coming week. 

Simply update your app to the latest version, and scroll down on the Home tab to find the Insights card. 

There, you can switch between different insights views and timeframes such as last week's Sales, Hours and Wages figures. 

To read more about how to use it, tap into Understand Insights in the card menu or refer to this handy help article.

Feedback 📊

Love this new feature? Think it could be better? We'd love your feedback here!

What's new ✨

Since last year, Deputy has been making changes to the Face Unlock clock in feature on iOS Kiosk and Android Time Clock apps to protect the biometric privacy of our users. 

Starting on February 20th, 2023, your business will need to update to the latest versions of these apps in order to continue using Face Unlock. Furthermore, each team member in your business must individually opt-in to using this feature (if they haven't already).

How to continue to use Face Unlock 👤

To continue to use Face Unlock for clocking in and out, you must ensure you have updated to the latest version of iOS Kiosk (5.3.1 or later) or Android Time Clock (0.10.1 or later). 

Face Unlock will not automatically detect a team member's face until they have individually opted into using it. Read more about how to opt into Face Unlock as a team member for iOS Kiosk or Android Time Clock. 

Got feedback to share? Go to Deputy > Help > Give us feedback

🏃‍♀️Next round of Staged Rollout will be started from 16th Feb to selected Australian Customers.   
We love to hear your feedback. Click "Give Feedback" in the Add Shift Popover or submit yours here.

What's new ✨

Happy 2023! 🍻  🎈 🌈 

A new designed Add Shift Popover will enable all managers to easily schedule a shift that is

• Faster to be interacted with better performance improvements
• Never loose the context of your whole week’s planning while adding/editing a shift
• Easy to be adopted as it is similar like google calendar

If you are interested to get an early access, please let us know here. 🎁 🎁 🎁 🎁 🎁 

How to use it 🤓

Simply go to the Schedule tab,  click "+" button or existing shift for editing.  

You can access all other actions by clicking the "..." button in the new Add Shift Popover that will include:

• Delete Shift
• Find Replacement
• Send Offers
• View Employee Profile
• Repeat Shifts (tomorrow/rest of the week/specific days)
• Duplicate Shifts
• View Shift History
• Give Feedback

Please refer to the help guide for more details.

How to get it 🙋

If you are interested in early access, please let us know here.

Once you are included in the staged rollout , you can self opt-out/in this new feature via Business Settings - Upcoming feature.

What's new ✨

We know many of our customers assign Payroll IDs to team members for payroll and identification purposes. 

You can now do more with Payroll IDs by:

🔍 Searching for a team member by Payroll ID on the People tab

📄 Running the Timesheet Report on Report Builder

Payroll ID now automatically populates next to each team member's name. 

You can also add Payroll IDs to other reports in the Report Builder such as the Schedule Report. Simply drag and drop the Payroll ID field from All Fields > Employee.

Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback