Payroll ID at your fingertips 🔢

What's new ✨

We know many of our customers assign Payroll IDs to team members for payroll and identification purposes. 

You can now do more with Payroll IDs by:

🔍 Searching for a team member by Payroll ID on the People tab

📄 Running the Timesheet Report on Report Builder

Payroll ID now automatically populates next to each team member's name. 


You can also add Payroll IDs to other reports in the Report Builder such as the Schedule Report. Simply drag and drop the Payroll ID field from All Fields > Employee.


Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback

A new experience of adding team members on the iOS app

What's new ✨

We've rebuilt the experience of adding team members on mobile - especially making it easy to set a team member's access level and default location straight away when adding them.

You can also now choose to send an email invitation to your team member right away or leave that for later when you've already set up your business in Deputy.


How to use it 🤓

Simply navigate to the People tab on mobile, tap on the Plus button on the top right corner and tap Add team member. If you want to add multiple people at once, tap Add another after adding each team member to easily add another person.

Click here to learn more about adding people and other actions you can do on mobile as a manager.

Got feedback to share on this feature? Let us know here.


How to get it 🧪

This feature is being rolled out to all users of the Deputy iOS app this week. The same experience will be introduced to the Android app later this month.

The all new bulk import

What's new  

We have completely rebuilt the bulk import tool, which will allow you to import and/or update employee data and pay rates into Deputy from CSV.

You are now able to import -

  • Employee/team member data, along with pay rates
  • Training modules

Why 👈 

We heard from many customers about challenges in importing data into Deputy. 

The new bulk import has many capabilities -

  • Upsert - Insert new data and update existing data in single import operation
  • Validations - Validate data (example - valid location or stress profile) before importing
  • In-place editor - Correct errors directly in editor (no need to download, correct and re-upload)
  • Export - Export all existing data so that you can edit and re-import (Bulk updates are easy now!)
  • Sample Import templates
  • Bulk Import History - Review previous imports

How to use it 🎯 

On the People tab, click Add People and then Bulk Import/Update.

Select the type of data you want to import viz. Employee/ Team member or Training.

If you want to update a large number of existing employees, you can export/download -> update -> re-import data. Export file format matches import format.

Please refer to the help guide for detailed information.

How to get it 🙋 

Bulk import for Employee/Team members and training is available to all customers.

Bulk import for pay rates is in beta and will be available in coming weeks. If you are interested in exclusive beta access, please let us know here.

What's coming next 🏆 

We will continue to add more data types to bulk import in coming months - 

  • Enterprise employment term assignments
  • Timesheet/Roster 
  • Sales Data 
  • Location/Areas 
  • Leave Balances 


A new web-based Time Clock ⏱

What's new ✨

We rebuilt our web time clock from the ground up to bring you an easier way for your team to clock in and out.

This new Time Clock can run in a browser on any device, including your workplace tablet, laptop or desktop computer.

Time Clock home

Clocking in

Why 🤔

We found that some of our customers used devices that did not support running our iOS Kiosk or Android Time Clock apps and resorted to using our legacy Web Kiosk which did not support all of Deputy's latest features.

Some of our customers had staff that did not own smartphones or did not have accessible internet access at their place of work.

The new Web Time Clock is a great, lightweight alternative for these businesses as well as businesses who do not want to purchase additional hardware like tablets.

For those using the existing legacy Web Kiosk you will notice the new Web Time Clock:

  • has a new consistent design with the rest of Deputy
  • has a smart team member list for faster clock-ins (not in Beta version but coming soon)
  • will support shift questions (not in Beta version but coming soon)
  • will support photo capture on clock in and out (not in Beta version but coming soon)
  • will support showing team members from all your locations

How to use it 🤓

We'll have a help doc on how to use the new Web Time Clock soon, in the meantime here are some things you should know about the new Web Time Clock:

  • as a manager, you'll be able to launch it directly from our website once you've logged in (no more hidden links)
  • it supports all the Deputy clock in and out features except for Shift Pulse 
  • it requires internet access and does not work offline

Got feedback to share? Go to Deputy > Help > Give us feedback


How to get it 🧪

This feature is still in BETA but available to try:

If you're already using the legacy Web Kiosk, simply PIN in and tap the "Update to the new Time Clock" banner at the top. If you need more help, follow these instructions.

If you've not used our legacy Web Kiosk before, follow the steps on this page to set up the Kiosk. Then switch to the new Time Clock as shown above.  

Note: the current BETA version of the Web Time Clock will not have support for the following:

  • shift questions
  • the ability to edit timesheets before submitting
  • photo capture on clock in and out


Pay Comparison Report

What's new ✨

Have you ever wanted to reconcile what your team has been paid with what they would have earned on an industrial award? The Pay Comparison report allows you to do this! 

This report takes your employees recorded time (via our timesheets), and recalculates them according to any of our industrial awards or your custom terms.

Why 🤔

More and more legislation is requiring businesses to ensure their employees are 'better off' on their respective agreements and salaries than they would be compared to an individual award - this report gives businesses another tool to help determine if they are compliant.

How to use it 🤓

You can find the Pay Comparison Report in your reports section!

Simply enter your parameters and click Create:
Your report will generate in the background and you'll receive an email when its done - just click download to get it in Excel format!

Click here to read more about how to use it

What's coming soon

This feature is still in BETA & still in active development. Look out in the coming weeks for:

  • Defined outer limits - calculate when your employees have gone over specified amounts of overtime and penalties each pay period
  • Reporting by pay period - for easier viewing
  • More filters - to break down your employee groups even more.


Pay rate mapping with ADP Workforce Now

What's new ✨

  • Pay Rate Sync - Map your ADP Workforce Now worker types to Deputy pay rates for employee creation.



Why 🤔

We've had some feedback from early adopters of the updated ADP Workforce Now people sync that worker type pay rate mapping would be a great feature to add and a big time saver when adding employees to Deputy.

How to use it 🤓

Click here to read how to use the new worker type pay rate mapping.

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

This feature is still in BETA & will roll out to all accounts over the coming weeks.

If you are interested in joining our exclusive BETA program for this, please register your interest by hitting 'Get me in'.


An entirely new ADP Workforce Now Integration!

What's new ✨

  • Entirely new people import - You can now easily import your team, map locations, sync leave balance and more. 
  • A best in class timesheet export - We’ve rebuilt our payroll export, making it super simple to get your timesheets over to ADP WFN. No more export codes, just map your pay rates to your ADP earnings codes!
  • A new look - we’ve packaged these changes into a new, shiny, highly configurable experience. 

Why? 🤔

  • At Deputy, we’ve been revamping our fleet of integrations to minimise work needed to keep systems in sync. These new changes will allow you to easily keep your team member information accurate, as well as reduce the time needed to get timesheets over to ADP!

Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

  • If you’ve been using the old workforce now people sync, you’ll need to disconnect and reconnect your integration to see the new experience. Request to be migrated here
  • If you're a new ADP People Sync user, learn how to connect here
  • Our new payroll integration is in beta and slowly rolling out to all users. Request to be part of the beta here!

Upgraded Employee Schedule Views

What's new ✨

  • Upgraded Employee Schedules - Week, 2 week, 4 week and month employee view schedules have been redesigned and rebuilt
  • Performance - Upgrading the technology behind the schedules can result in a much faster scheduling experience for Deputy customers
  • New Design - A more consistent scheduling experience no matter what scheduling view you like to use most 

The new employee schedule view

The new schedule employee view

At a glance, stacked shifts can show that an employee has multiple items, from shifts through to leave

Shift popovers allow you to reschedule shifts via drag and drop with ease

Why 🤔

As part of Deputy's ongoing work to provide a faster, better scheduling experience, these upgrades offer a better experience from day one but also allow us to provide exciting new features like agreed hours with many more to come


Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

This feature is still in BETA & will roll out to all accounts over the coming weeks.

If you are interested in joining our exclusive BETA program for this, please register your interest by hitting 'Get me in'.

Coming Soon: New multi-location selector for your schedule

What’s new ✨

You will have the ability to multi-select any combination of areas in the new schedule location selector (web).

Why 🤔

  • Flexibility with Multi-Select Locations - Making the schedule view more relevant by only showing exactly what you want. You can select any combination of locations & areas when scheduling
  • Efficiency - If you need to view and work across multiple areas and locations, you can now select them all in one go without having to frequently change location
  • System Performance - By showing only what you want, the Deputy platform doesn’t have to find all the shifts and staff you don’t currently need to look at. This helps the schedule perform faster and is one of a long list of upcoming performance enhancements we have planned — stay tuned!


How to use it

  1. Navigate to the schedule and you’ll find the new location selector where it’s always been
  2. Choose "Select Multiple"
  3. Select which areas and/or locations you’d like to view
  4. Hit "Done" to view your selection on your schedule

Got feedback to share? Go to Deputy > Help > Give us feedback or simply book a 30 minute meeting with us here


Sales Per Hour in Stats Panel

What's new ✨

Deputy is bringing you the ability to monitor the Sales per hour(SPH) in both Stats panel graph and table view.
We’ve also adjusted the default key business data showing up in the stats panel graph summary to make it easier to understand.
  •  Actual hours/wages/sales/labor%/SPH for past period
  •  Schedule vs. Forecast hours/wages/sales/labor%/SPH for current/future period
  •  You can always check budget vs. forecast vs. actual data in the hover-over popup as before


Why 🤔

With Sales per hour in the stats panel,  managers will not need to go back to Business Insight summary to check on those data.  It is easier for managers to leverage with this new north star metric while making scheduling decisions.

How to get it 🧪

This feature will be progressively rolling out to all customers in the next 2 weeks.

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