What's new ✨

We are excited to announce that End-to-End Time Off in Lieu (TOIL) management is now available in Deputy Payroll.

We know that managing TOIL can be a manual balancing act - relying on memory to bank hours, manually updating spreadsheets, and somewhere to track manual balances. Processes like this make it difficult to stay compliant with specific award or Enterprise Bargaining Agreements without hours of manual admin work.

We’ve solved this by building a powerful, new end to end system that can handle even the most complex requirements. Yet it is simple enough that you can “set and forget” utilising Deputy's powerful pay rate builder.

• Smart Accrual Rates - You can now configure TOIL settings at the pay rate level. Whether you need a standard 1:1 swap or a specific rule (like accruing 1.5 hours of TOIL for every 1 hour of overtime worked on a Saturday) the system handles all the complex math for you.
• Automated banking of TOIL hours - No more manual data entry, or having to remember to update the excel spreadsheet. When you process a payrun, approved timesheets containing TOIL are automatically calculated and banked into the employee’s TOIL balance inside Deputy.
• Allow employees to select per shift - Some awards and agreements require employees to be able to make the decision about being paid overtime or bank TOIL hours at the end of each shift. Deputy can be configured to have this question asked at the end of each relevant shift, and on specific pay rates.
• Zero learning curve for teams - Implementing this requires no training for your regular staff. Employees continue to apply for TOIL using the existing leave request process they are already familiar with.

By automating the flow of data you remove the risk of human error. Once your rates are configured, the system works in the background to ensure your TOIL calculations are accurate and your team is accruing what they are entitled to - automatically.

You can setup custom accrual rates for Time Off In Lieu per pay rate inside the Deputy Pay Rate Builder.

Time Off In Lieu banked hours are automatically shown on the payrun after importing timesheets into Deputy Payroll Australia.

Timesheet calculations have a clear view of when Time Off In Lieu has been calculated during a timesheet approval.

Why 🤔

We have automated the entire journey of Time off in Lieu, from the moment it is worked to the moment it is paid out or taken as leave to provide a simple to use process for hourly based businesses. By rebuilding the Time Off In Lieu system from scratch we have been able to deliver features that cater from very small businesses through to the most complex of enterprise bargaining agreements. 

How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Availability 🕚

This feature is available to all Deputy Payroll Australia users right now.

We’re excited to introduce Leave Entitlements Bulk Management, a brand-new feature designed to save you time and minimise manual errors when managing your team’s leave data. Previously, bulk actions were limited to adding entitlements, forcing managers to individually update records one by one — a process that was often time-consuming and error-prone. With this update, we have removed that friction, giving you greater speed, accuracy, and flexibility to manage leave policies at scale.

What’s New 

• Bulk Add: Efficiently add multiple leave entitlements to one or more employees in a single action.
• Bulk Remove: Quickly remove existing leave entitlements for one or multiple employees, completely eliminating the need for manual, individual deletion.
• Bulk Replace: Overwrite existing data by replacing current leave entitlements with new ones, ensuring your records are always up-to-date with the correct values.

How does it work?

1. Navigate to the People tab and use the filters to display the relevant team members.
2. Select the checkboxes next to the team members you wish to update, or select all.
3. Click the Bulk actions menu and select Manage leave entitlements.
4. From the modal, choose your desired action: Add, Remove, or Replace leave entitlements.
5. Select the specific leave entitlement(s) from the dropdown list and click the confirmation button (Add/Remove/Replace) to apply the changes instantly.

When will it be available?

This feature will be rolled out progressively to customers starting from December 2025. 

Once available, you will find this functionality within the People tab under the Bulk actions menu.

Learn more

For further details on setup, principles, and other FAQs please read our Help Article.

Deputy will soon launch a new and improved onboarding flow for all new team members, streamlining how employees select their Superannuation while ensuring compliance with Superannuation regulations. 

To enable this update in your account in the future, we need your Australian Business Number (ABN) in your Onboarding settings.

How to add your ABN to Deputy
Why adding your ABN is essential 

We’re excited to announce that Copy Daily Shifts has returned to the Mobile Schedule Daily View, rebuilt to seamlessly support Micro-scheduling.

✨ What’s New

• Copy shifts from one day to another directly in the Mobile Schedule tab
• Faster, more flexible scheduling on the go — perfect for managers who want to duplicate daily rosters with just a few taps
• Full compatibility with Micro-scheduling shifts
• Consistent experience across iOS and Android

This feature was originally removed when we launched Mobile Micro-scheduling, but thanks to your feedback, we’ve brought it back — stronger, smarter, and tailored to today’s scheduling needs.

A powerful upgrade that lets you automate data uploads directly via SFTP

• Automate or bulk-upload data using Deputy CSV templates (employee, employee payroll, sales, training module, leave balance, location, area, and more) directly into your SFTP folder to have them automatically imported into your Deputy account.
• Processed files automatically sorted into folders processing, sent_successful, and sent_failed folders, plus successful/error email notification and a magic-link interface for fixing errors
• Add and manage up to 10 public keys per tenant for separate access for automation systems and multiple users

Why 🤔

• Manually uploading large or recurring data into Deputy is time-consuming and error-prone
• Managing multiple users or automation systems for data uploads can be complicated

So we deliver

• Automate bulk and recurring data uploads directly via SFTP.
• Allow multiple access keys and built-in error-handling tools to simplify user and system management

How to use it 🤓

Help documentation is available here.

How to get it 🧪

Currently in Beta so we can refine it based on your feedback.

Deputy HR onboarding has been upgraded to include built-in VEVO checks and an enhanced Right to Work workflow. To activate it, go to your Business Settings → Right to Work and connect your account to VEVO.

Once enabled, new team members will move through an improved onboarding flow that collects all the information required to run a VEVO check directly within Deputy HR. As soon as the onboarding form is submitted, managers can complete the VEVO check instantly.

Connect VEVO now

NEW Business Settings is our revamped settings experience, making it easier for our customers to discover Deputy features and configuration. It’s more than a redesign; we have built it from the ground up to ensure it scales to meet the needs of our customers and our growing product line. ✨

• Streamlined layout with clearer categorisation, making settings easier to find, configure, and manage.
• A scalable information architecture built to support an expanding suite of products, settings and increasingly sophisticated features.
• A complete rebuild on a modern, high-performance front-end tech stack for a faster, smoother experience.

Why 🤔

The current settings experience was no longer meeting the needs of our growing product suite or customer expectations. Settings were fragmented across multiple parts of the settings screen, making them hard to find and manage. 

How to use it 🤓

Help documentation is available here.

How to get it 🧪

We’re progressively rolling out the new Business Settings experience to our customers.

We plan to deprecate the legacy Add Shift Modal in Schedule Web by the end of 2025.

If you still see this screen when adding or editing a roster from the web, note that it will be replaced by the new Add Shift Popover starting from 30th October 2025.

Why

• Up-to-date technology stacks for better reliability.
• Improved user experience — cleaner, and more intuitive, designed to feel familiar like other modern calendar tools (e.g., Google Calendar or Microsoft Outlook).
• Full feature parity with the legacy modal — everything you could do before, you can still do now.
• A foundation for Micro-scheduling with Single Pay Rate, enabling smoother operations when managing multiple schedules for a single employee in a day.

• Many of our upcoming scheduling improvements are built on top ofof Add Shift Popover,  eg.

  • Multi-select with Bulk Update/Delete
    
  • Shift patterns
  • Revamped Shift History
  • And more are coming

How to use it?

Read more from help doc here

We've just launched a major improvement to payslip access experience giving both employers and employees more power and flexibility as to how they access their payslips.

Web Access for All - Employees can now view and download their payslips directly on the Deputy web platform—a perfect alternative for those who prefer desktop or don't have a smartphone.

Instant Email Notifications - Right at the end of a pay run, employers can send out email notifications to let everyone know their payslip is ready. (For high security, we send a secure link, not the PDF)

Always in control! - Need to notify a specific location, employment type, or just a single person about a payslip? Our filtering options make that easy.

How does it work?

When you complete and lock a payrun in Deputy Payroll now, a new option will appear allowing you to send payslip notifications to your employees.

Clicking Send Payslips will then open a dialog allowing you to select which employees to notify.

You can choose to email every employee, or you can filter based on options such as:

- Locations

- Employment type (Full Time, Casual etc)

Once you have selected who you want to email payslip notifications to, click Email Payslips and the notifications will be sent to employees. Allowing them to login to Deputy and view and download their payslips on the web application.

Availability

This is now available for all customers with Deputy Payroll in the Australia region.

What’s new?

We're excited to introduce Leave Balance Limits, a new feature designed to give you greater control, flexibility, and financial oversight when managing your team's leave requests.

You can now set specific thresholds on leave policies to prevent employees from accruing excessive negative balances, ensuring your leave management process is compliant with your company’s policies and reduces the time spent on manual reviews.

What is it?

Leave Balance Limits allow you to configure rules directly within your leave policies. Here’s what you can do:

• Set custom balance limits: Define specific positive or negative leave balance thresholds for each leave policy.
• Choose your enforcement style: Either automatically block employees from submitting requests that exceed the limit, or warn and allow the request to proceed while instantly notifying the manager for review.
• Gain granular control: Because limits are set at the policy level, you can have different rules for different leave types - for example, stricter limits on paid time off versus more flexible rules for sick leave.

How does it work?

As a system administrator or manager you can set up leave balance limits in the leave policy builder. These are the steps to set things up:

1. Select Business Settings from the drop-down menu under your name on the top right of the web page.

2. Click on the Leave policies tab

3. To edit an existing policy, hover over the policy and click Edit. Alternatively to create a new leave policy entirely, select Create leave policy

4. In the leave policy configuration, scroll down to the 'Balance options' section and select Leave request balance limit so that it opens the setting 'Set balance limit for leave requests'

5. Configure your limit settings:

• Set balance limit in days: Enter a positive or negative value for the limit. This figure will act as the minimum allowable balance for this leave policy. Example: to allow your team members to go into 2 days' negative leave balance, enter -2 in this field.

• Action when limit exceeded: Choose one of the following options:

  • Block requests that exceed limit: Prevents employees from submitting leave requests that would exceed the set limit
  • Allow requests that exceed limit and notify managers: Permits the leave request to be submitted and notifies the assigned manager

6. Save your leave policy changes

Further information

For further details on setup, principles, and other FAQs please read our Help Article.

Callouts

Leave balance limits for future leave years will not be supported for this version.

For this release, the system applies limits only to leave requests with start dates in the current calendar year. Leave requests starting in the next calendar year will bypass these restrictions and be processed normally.

Availability 

This feature will be rolled out progressively to all eligible customers starting in October 2025. 

Once available, you will find the new settings within your existing Leave Policy configuration page. 

To learn exactly how to set up and use Leave Balance Limits, please read our detailed guide.

If you would like earlier access to Leave Balance Limits, please fill out this Google Form.