Advanced Pro-Rata Leave Calculation Settings for employees joining throughout the leave year 🇬🇧
The new leave engine is able to calculate pro-rata leave entitlement for new joiners, which streamlines the process of determining holiday allowances for new employees based on their hire date. Previously, we only allowed the pro-rata calculation based on months, which is the UK default.
What's New! ✨
The ability to calculate pro-rata based on days is now available, along with control on other numerical parameters such as rounding the pro-rated value up/down and to half/nearest whole number, providing you with increased flexibility as to how the leave calculation is supposed to work.
The feature to pro-rate leave entitlement for employees joining through the leave year saves you time and administrative burden, as you no longer need to manually adjust leave balances for new joiners. So if you're after after controlling the specific variables which affect the final leave entitlement, such as rounding and determining whether to pro-rate based on days or months, this feature is for you. It allows you to drive your unique needs, making sure that the leave engine is adaptable and flexible according to your business rules.
How does this work in the product?
To use this feature, customers simply turn on the “Pro-rate leave entitlement for team members that join throughout the year” checkbox in the Leave Policy Builder for a given policy and are then shown a button to configure all pro-rata settings (with sensible defaults populated). Please note that these settings is only available for “Fixed” yearly and “Based on agreed hours” accrual schedules.
- The leave year for a company runs from 1st January to 31st of December. Employees receive 28 days every year. Pro-rata settings are on – based on days, rounding up to the nearest half.
- Employee joins on the 22nd of February. Let’s assume it’s a leap year. Deputy will automatically calculate the leave as follows:
- 28 * (314/366) = 24.0218579235, rounded up to the nearest half, 24.5 days.
- The leave year runs from 1st April to 31st of March. Employees receive 33 days every year. Pro-rata settings are on – based on days, rounding down to the nearest whole.
- Employee joins on the 2nd of October. Let’s assume it’s a non leap year. Deputy will automatically calculate the leave as follows:
- 33 * (186/365) = 16.816, rounded down to the nearest whole number, 16 days.
Rollout
- Now available to every customer using the new leave experience on Deputy.
- The relevant help doc is updated and can be found here.
