Plan smarter with Scheduled vs. Projected vs. Actual data via the new mini-profile in Schedule
Help managers better understand per employee's hours/costs to make more informed data-driven decisions by lining up upcoming schedules, in-progress timesheet, completed timesheets with/without leave data together.
Managers can now view an employee's hours and labour costs directly from their mini-profile on the Schedule tab — giving you the full picture of scheduled, projected, and actual data per employee in one place, so you can plan schedules with confidence.
Hours and costs tailored to the period you're viewing: The mini-profile automatically shows the most relevant data based on whether you're looking at a past, current, or future period:
- Scheduled — planned hours and costs from scheduled shifts, shown across all periods. Use this to balance workloads fairly across your team.
- Actual — completed hours and costs from submitted timesheets (approved or pending approval), shown for past periods. Compare against Scheduled to see how your plan played out.
- Projected — shown for the current week(period) only, Projected values combine completed timesheets, in-progress shifts, and upcoming scheduled shifts to give you the best estimate of where the current period's hours and costs will land — so you can adjust before the week ends, not after.
New business setting: choose whether leave counts: A new self-serve setting, Include leave in schedule calculations, allows System Administrators to control if leave data is included in the mini-profile. When enabled (as default), leave hours are counted in an employee's taken hours for team members with regular working hours across Scheduled (leave requests), Actual (leave timesheets), and Projected (both) values.
How does it work?
- Understanding how hours and labour costs are calculated in the employee mini-profile
- Viewing employee information on the Schedule tab
Note: Availability info will be brought into the new Mini Profile soon(WIP.)
When will it be available?
This new feature is in Beta Rollout now and ETA to be available for all Deputy customers from early Sep.
