What's new ✨

We are excited to announce that End-to-End Time Off in Lieu (TOIL) management is now available in Deputy Payroll.

We know that managing TOIL can be a manual balancing act - relying on memory to bank hours, manually updating spreadsheets, and somewhere to track manual balances. Processes like this make it difficult to stay compliant with specific award or Enterprise Bargaining Agreements without hours of manual admin work.

We’ve solved this by building a powerful, new end to end system that can handle even the most complex requirements. Yet it is simple enough that you can “set and forget” utilising Deputy's powerful pay rate builder.

• Smart Accrual Rates - You can now configure TOIL settings at the pay rate level. Whether you need a standard 1:1 swap or a specific rule (like accruing 1.5 hours of TOIL for every 1 hour of overtime worked on a Saturday) the system handles all the complex math for you.
• Automated banking of TOIL hours - No more manual data entry, or having to remember to update the excel spreadsheet. When you process a payrun, approved timesheets containing TOIL are automatically calculated and banked into the employee’s TOIL balance inside Deputy.
• Allow employees to select per shift - Some awards and agreements require employees to be able to make the decision about being paid overtime or bank TOIL hours at the end of each shift. Deputy can be configured to have this question asked at the end of each relevant shift, and on specific pay rates.
• Zero learning curve for teams - Implementing this requires no training for your regular staff. Employees continue to apply for TOIL using the existing leave request process they are already familiar with.

By automating the flow of data you remove the risk of human error. Once your rates are configured, the system works in the background to ensure your TOIL calculations are accurate and your team is accruing what they are entitled to - automatically.

You can setup custom accrual rates for Time Off In Lieu per pay rate inside the Deputy Pay Rate Builder.

Time Off In Lieu banked hours are automatically shown on the payrun after importing timesheets into Deputy Payroll Australia.

Timesheet calculations have a clear view of when Time Off In Lieu has been calculated during a timesheet approval.

Why 🤔

We have automated the entire journey of Time off in Lieu, from the moment it is worked to the moment it is paid out or taken as leave to provide a simple to use process for hourly based businesses. By rebuilding the Time Off In Lieu system from scratch we have been able to deliver features that cater from very small businesses through to the most complex of enterprise bargaining agreements. 

How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Availability 🕚

This feature is available to all Deputy Payroll Australia users right now.