Payroll ID at your fingertips 🔢

What's new ✨

We know many of our customers assign Payroll IDs to team members for payroll and identification purposes. 

You can now do more with Payroll IDs by:

🔍 Searching for a team member by Payroll ID on the People tab

📄 Running the Timesheet Report on Report Builder

Payroll ID now automatically populates next to each team member's name. 


You can also add Payroll IDs to other reports in the Report Builder such as the Schedule Report. Simply drag and drop the Payroll ID field from All Fields > Employee.


Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback

Check your Raw Metric Data in Business Insights Summary

What's new ✨

Deputy introduced a new Raw Data Viewer in Business Insights Summary that will enable managers to self-serve by checking you own raw metric data of Sales, Budget or any custom metric for selected Area week by week in a centralized place.


Why 🤔

We have improved the performance of loading your raw data much faster than the legacy sales data App which is only visible for Enterprise customers.  With the new Raw Data Viewer in Business Insights, all Deputy customers(regardless you are in Enterprise or Premium product) can loop through your own raw data and verify if your Sales Integration is working properly.

How to use it 🤓

You can access the Raw Data Viewer by simply opening up the Business Insights -> Summary, and click on "Metrics"


A new web-based Time Clock ⏱

What's new ✨

We rebuilt our web time clock from the ground up to bring you an easier way for your team to clock in and out.

This new Time Clock can run in a browser on any device, including your workplace tablet, laptop or desktop computer.

Time Clock home

Clocking in

Why 🤔

We found that some of our customers used devices that did not support running our iOS Kiosk or Android Time Clock apps and resorted to using our legacy Web Kiosk which did not support all of Deputy's latest features.

Some of our customers had staff that did not own smartphones or did not have accessible internet access at their place of work.

The new Web Time Clock is a great, lightweight alternative for these businesses as well as businesses who do not want to purchase additional hardware like tablets.

For those using the existing legacy Web Kiosk you will notice the new Web Time Clock:

  • has a new consistent design with the rest of Deputy
  • has a smart team member list for faster clock-ins (not in Beta version but coming soon)
  • will support shift questions (not in Beta version but coming soon)
  • will support photo capture on clock in and out (not in Beta version but coming soon)
  • will support showing team members from all your locations

How to use it 🤓

We'll have a help doc on how to use the new Web Time Clock soon, in the meantime here are some things you should know about the new Web Time Clock:

  • as a manager, you'll be able to launch it directly from our website once you've logged in (no more hidden links)
  • it supports all the Deputy clock in and out features except for Shift Pulse 
  • it requires internet access and does not work offline

Got feedback to share? Go to Deputy > Help > Give us feedback


How to get it 🧪

This feature is still in BETA but available to try:

If you're already using the legacy Web Kiosk, simply PIN in and tap the "Update to the new Time Clock" banner at the top. If you need more help, follow these instructions.

If you've not used our legacy Web Kiosk before, follow the steps on this page to set up the Kiosk. Then switch to the new Time Clock as shown above.  

Note: the current BETA version of the Web Time Clock will not have support for the following:

  • shift questions
  • the ability to edit timesheets before submitting
  • photo capture on clock in and out


New API Documentation Launched

What's new ✨

Third-party developer integrations continue to be an integral part of the Deputy ecosystem and providing clear, concise documentation to work with is key to these partnerships and developer success.

With this in mind, we've just launched our brand new API documentation site which can be found here. On the site, you will find a wide array of documentation to help you build an integration with Deputy such as:

  • Help Guides - Use-case-based guides take you through some of the most common integration use cases (such as retrieving timesheets) from A to Z.
  • Specific Industry Guides - Payroll, HR or POS app developer? We've got specific summary pages with the most important info for you to know.
  • Code Walkthroughs - Line-by-line code walkthroughs of some of our most popular endpoints.
  • Every element documented - Every element of the Deputy API system is documented
  • POSTMAN collection - We've released an official Deputy POSTMAN collection for you to download
  • API Reference - A full API reference of each endpoint is available including the ability to connect to the API directly from the documentation.



Why 🤔

This represents the first step in a list of many improvements we are planning to make to make integrating with Deputy even easier.

Documentation is a core cog in the API ecosystem as well. In a recent POSTMAN survey, documentation was just behind reliability, performance and security in importance for what matters most to developers when determining whether to build an integration. We understand that giving you the tools to self-serve during any development is critical to your integration success.

How to use it 🤓

Click here to open the docs. It's globally accessible now so please do have a look.

Got feedback to share? Email our team at apisupport@deputy.com or if you think a document needs updating, you can even suggest an edit directly from within the documentation. Just click this button which is shown on every page

We're super excited to launch these new API docs and other improvements we have in the pipeline. We can't wait to see what you build with them. As always if you have any feedback or need some help, our friendly API support team can be reached at apisupport@deputy.com. If you would like to discuss your Deputy integration with our partner team, they can be reached at partners@deputy.com


Read the Docs!

Export onboarding details to CSV

What’s new ✨

Have you onboarded a new staff member using Deputy’s Employee Onboarding feature and wanted to extract the data? Now, you can export their onboarding details to CSV.

You can export the following onboarding information

  • Personal details
  • Banking details
  • Tax details
  • Super fund choice (AU only)
  • Right to work (UK only)

How to use it 🤓

Go to the Employee Onboarding settings > Export > then filter and search based on the required location and date range. Then click Export - It's that easy!

Click here to read more about how to use it.

Why  🤓

We know that getting your new employees data out of Deputy and into other systems such as Payroll is a critical step in streamlining the Employee Onboarding process end to end.
Now you can reduce manual data entry and export > import new employees information within seconds.

Labor Model Improvements - Permission settings & Bulk actions

Labor model feature has been improved to be more flexible and easily managed in the centralized Business Insights!
What's new ✨

  • Administrators can restrict who can manage the labor models via Business Settings now.
    • Can View/Run Labor Model : Users who have been assigned with this permission will only be able to read and run the labor models that have been set up for them.
    • Can Modify/Delete Labor Model:  Users who have been assigned with this permission will have the full power to manage (add/edit/delete/copy) labor models in their managed locations.    
    • For users who have neither of those 2 permissions,  they will not be able to see Labor models in Business Insights.
    • Enterprise customers can also set those permissions in the Employee Role app.
  • We also introduced Bulk Actions for labor model.
    • Bulk Delete will allow managers to delete selected labor models by one click.
    • Bulk Copy will enable managers to easily duplicate selected labor models from one location to other locations.





Why 🤔

Labor model is a powerful tool that will help you to make data driven decisions for your scheduling which will make a big impact on your business performance.

With the new permissions and bulk actions in place, you can manage your labor models in one centralized location and easily duplicate to other locations by your authorized managers only.


How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Create your own Employee Onboarding questions

What's new ✨

You can now create and ask your own Employee onboarding questions to suit your business needs.

The current onboarding form collects basic personal, banking and tax information, but what if you need to collect other important business-specific questions from your new hire? 

For example “have you had a workers' compensation claim?”, “what’s your uniform size?”, “do you have a preferred location?”.. the options are endless.

Why 🤔

Keep it all within Deputy - you won’t need to use a separate system to collect and store additional information about your team members. 

Unique & flexible - the flexibility to ask any question that might be specific to the business, whether it’s a short answer, Yes/No or multiple choice

Reusable - create it once and the questions will be included in all new onboards


How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Submit it here.


How to get it 🧪

This feature will be progressively rolled out to all customers in the next week.

Coming Soon: New multi-location selector for your schedule

What’s new ✨

You will have the ability to multi-select any combination of areas in the new schedule location selector (web).

Why 🤔

  • Flexibility with Multi-Select Locations - Making the schedule view more relevant by only showing exactly what you want. You can select any combination of locations & areas when scheduling
  • Efficiency - If you need to view and work across multiple areas and locations, you can now select them all in one go without having to frequently change location
  • System Performance - By showing only what you want, the Deputy platform doesn’t have to find all the shifts and staff you don’t currently need to look at. This helps the schedule perform faster and is one of a long list of upcoming performance enhancements we have planned — stay tuned!


How to use it

  1. Navigate to the schedule and you’ll find the new location selector where it’s always been
  2. Choose "Select Multiple"
  3. Select which areas and/or locations you’d like to view
  4. Hit "Done" to view your selection on your schedule

Got feedback to share? Go to Deputy > Help > Give us feedback or simply book a 30 minute meeting with us here


Unavailability control so you can schedule your team with confidence

What's new ✨

Deputy businesses will soon be able to disable the ability for team members to submit unavailability.

Why 🤔

We know that many businesses do not use the concept of unavailability when managing their teams and schedules. This can lead to team members incorrectly using the unavailability feature, disrupting a business's ability to roster. With this new level of control, businesses that don't operate with the concept of employee unavailability can turn this feature off and continue to schedule employees in the way that they prefer.

How to use it 🤓

As a system administrator, you can prevent team members in your business from submitting new unavailabilities:

1.  Navigate to Business settings > Leave

2. Unselect the option for "Allow Team members to submit unavailability".

After turning this setting off, unavailabilities can still be created and used for Scheduling. This setting will not impact users with the ability to schedule employees, including Supervisors, Location Managers. They can continue to add unavailabilities for a team member in their profile under the People tab.

Furthermore, existing unavailabilities will not be impacted, and team members will still be able to delete their existing unavailabilities.  

To learn more about the specifics of this setting, please visit this handy Help article.

How to get it 🧪

This feature will be progressively rolling out to all customers starting from Thursday 16 June.

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