Go paperless & onboard new hires with our new UK Employee Onboarding experience

What's new ✨ Enterprise accounts - coming next month!

Customers in the UK can now invite new hires to complete their own details to self onboard! The following information can be completed by the team member directly to Deputy:

  • Personal and emergency contact
  • Bank information for direct deposit pay
  • New starter form, including national insurance number, student loan and P45
  • Right to work details

Need more documents from new starters? You can request important documents like training certifications / licences and send out employment forms like company handbooks and contracts to capture digital signatures from your new hires, which they can provide in Deputy, using any device.

Why 🤔

Give your new hires a great first impression by simplifying and digitising the onboarding experience so they can easily complete employment forms on the go.

You'll be able to collect the necessary information and documents within a day which gets your new hires rostered faster, and allows you to pay them as soon as their first shift ends.

How to use it 🤓

Click here to read more about how to use it. During BETA, we're offering unlimited FREE onboards, normally £8 (excl. VAT) one-off fee per employee onboarded.

This feature is available now in Australia.

Got feedback to share? Tell us about it here.

How to get it 🧪

For customers in the UK, this feature is available in BETA over the next week. To start using employee onboarding, go to the Add People button on the People page and select Onboard team member.

Boost your team's engagement on Deputy iPad Kiosk 💪

What's new ✨

We’ve been hearing great feedback from our customers who use Shift Pulse to create a thriving and engaged workplace for their employees. Now, we are introducing this feature to our iPad Kiosk app too - so your team can rate how they felt on their shifts, no matter where they clock out from!

Using Shift Pulse, employees can rate how they felt and leave feedback at the end of every shift. Armed with actionable insights into your team’s morale, you can help boost employee satisfaction and engagement - and make the next shift better. 

How to get it 🧪

If your business already uses this feature, there is nothing you have to do and the feature will roll out to you over the coming weeks. 

If your business is new to Shift Pulse

  1. As a System Administrator, you should be able to access Business Settings on web. Click your name in the upper right corner → ‘Business Settings’ Timesheets → Turn ON Capture Shift Engagement → Apply Changes
  2. As soon as your employees clock out from their shift, they should be able to see the Shift Pulse™ survey and leave anonymous feedback. As a System Administrator or Location Manager, you can find results of these surveys on the Engagement dashboard under Reports on web or under the Home tab on mobile.

Prevent buddy punching and timecard fraud with Geofence

What's new ✨

Worry no more about buddy punching and timecard fraud with Deputy's new Geofence experience.

Geofence now offers more than just viewing the locations of team members who clock in via the Deputy mobile apps, including giving managers the choice to:

  • Block team members from clocking in on mobile when they are too far away from their scheduled work location
  • Set up notifications when team members clock in on mobile from too far away from their scheduled work location

Note: Deputy does not track any user's location outside the clocking on and clocking off action on their mobile devices.

Why 🤔

"Hey, can you clock in for me? I'll be there in 10 minutes." Timecard fraud is costly to your business, so we wanted to give your managers more options when it comes to worker transparency.

How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Bulk update location settings - work smart, not hard!

What's new ✨

Deputy is bringing you the ability to bulk update the settings for multiple Locations in one, easy step. 

Users can now make use of the "Copy Settings" functionality, which is found on the Locations screen via a drop down next to the settings of each location. Timecard, Scheduling, and Operating Hours settings from one location can be copied to multiple or all other locations, in one easy bulk update.

Why 🤔

Keeping your Locations correctly configured can be a time-consuming task, especially if you manage lots and lots of locations. We hope that this feature lets you independently manage your Locations quickly and easily, saving you time and effort.

How to use it 🤓

This feature can be used by simply navigating to the Location page in your Deputy account, clicking the dropdown to the right of any Location in your businesses, and selecting "Copy settings". From there, you can select what type of settings (Operating hours, Scheduling, Timesheets) and to which Locations you would like to copy it to. Easy as that!

How to get it 🧪

This feature is progressively rolling out to all customers, and will be available in your instance soon.

iOS Goodies! Live Cards on Home and Today Widget📱

Since introducing the new Home on mobile, we have continued to uplift our mobile apps to give you a better experience and more functionality on the go. Here are some updates we've made to our iOS app. 

What's new ✨

Live Shifts card ⛅️ - Get a quick glance of upcoming shifts on the Home tab.

Live Time Off card ⛱ - Get a quick glance of future time off, both approved and unapproved, on the Home tab.

Today widget 📆 - Introducing Deputy’s first iOS widget! Managers can now use the Deputy Today widget to keep track of what’s going on in their workplace. See who’s on shift, on break, late and scheduled to work, directly from your iPhone or iPad home screen

How to get it 🧪

To get the Today widget on your iPhone or iPad:

  1. Make sure the Deputy app is installed, and that you are logged in. This widget is available for iOS and iPadOS versions 14+.
  2. Follow the steps below to add the Deputy widget to your device. 

3. Press and hold on a blank space on your device home screen. Then tap on the top left corner to access the widgets menu. 

4. On the widgets menu, search for Deputy, and choose your preferred widget size.

For more information, see Apple’s help docs on how to add widgets to your iPhone or iPad.

If you manage multiple businesses and would like the Today widget to display another business: press and hold the widget →  tap ‘Edit widget’ → tap ‘Business’ and select the business you want to see. 

Got feedback to share? Go to Deputy > Help > Give us feedback

Supercharge your team management with attendance reports

What's new ✨

Deputy is bringing two new Reports to help you understand and manage your team's attendance and punctuality. These Reports, named "Employee Attendance by Employee" and "Employee Attendance by Schedule", will be available in the Reports Dashboard for both Premium and Enterprise customers.

"Employee Attendance by Employee" will give you insight into the attendance of each team member, for a specific location and time period.

"Employee Attendance by Schedule" will give you the detailed breakdown of attendance for each scheduled shift, for any employee within a given time period.

Why 🤔

We've been listening to your needs and have heard how important understanding employee attendance is to managing employee engagement, retention, and performance, as well as the value this information provides for running your business. We're committed to surfacing your business' scheduling and timesheet data in ways that make managing your business and team that much simpler.

How to use it 🤓

These Reports can be found by navigating to the Reports Dashboard. You can learn how to use these Reports, as well as Deputy's other handy Reports, by clicking this link. For more advanced users, you can also learn about our Reports Builder tool here.

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

This feature will be progressively rolling out to all customers from this week onwards. If you're interested in getting this feature activated immediately for your Deputy account, please register your information by hitting 'Get me in'.

Quickly view and filter onboarding status 👀

Want to quickly see who you’ve sent an onboarding invitation to? Or who’s completed their onboarding and awaiting approval? You can now easily filter based on your team member’s onboarding status.

What's new ✨

In the People tab, use the filter to see all employees who are at a specific stage of the onboarding! With the new filter, you can select Awaiting onboarding approval and see who’s onboarding details are ready to be reviewed and added to payroll!

Click here to read more about it.

Manage your News Feed with post and comment permissions

What's new ✨

System Administrators will now have the ability to set custom permissions for News Feed commenting and posting for different employee access levels. This feature will be available for both Premium and Enterprise users, giving you the control you need to create a thriving workplace communication hub.

Why 🤔

Communication is critical to a thriving workplace, and we want to equip you with the tools to foster a healthy and useful communication hub in our News Feed. 

How to use it 🤓

System Administrators of Deputy accounts on Premium, Scheduling and Time and Attendance plan can learn how to configure News Feed posting and commenting permissions in Customise your Deputy account with Business Settings.

For Deputy accounts on the Enterprise plan, you can learn how to configure News Feed posting and commenting permissions in Roles, Access Levels & Permissions - Enterprise

To learn more about the News Feed feature in general, head here to read more.

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

This feature is now available to our BETA customers, and will soon be available for all Deputy customers.

Want to be the first to try this feature? Hit 'Get me in'!

Better business forecasting with open & empty shift costing

What's new ✨

Deputy is introducing the ability to assign a default cost to your open and empty shifts, either across the entire business or separately for each individual location. 

Why 🤔

We know that having accurate wage costing of your schedule is important. In order to get an accurate costing, open and empty shifts need to reflect the value that they'll potentially cost your business in the future. By assigning a default cost to these shifts, Deputy's Business Insights stats panels will provide a smarter and more indicative view of your business' scheduling decisions.

How to use it 🤓

This new feature is rolling out progressively to all Deputy customers on our web app. Click here to read more about how to use it.

Got feedback to share? Go to Deputy > Help > Give us feedback

Table View for Stats Panel - A Quick view of your key metrics

What's new

In early 2020, Deputy refreshed the stats panel graph view to show you key business metrics like Sales, Wages, Hours and Labor percentage.  

We know however that for businesses to run optimally and smart, it’s crucial to deeply understand the key data-points and to keep an eye on what you planned against what actually happened on the day.

So we are excited to announce that Deputy has introduced a new table view into the stats panel , to help you easily understand and digest key metrics when making your scheduling decisions. This view will be launching on the Area-Weekly view & slowly rolling out to the rest in the future.

Now managers can leverage with the new table view for the following benefits:

  • One click to set up your Sales data and Budgets

  • Compare Forecast vs. Actual sales data to better estimate your sales trend

  • Quick view of your Budget vs. Schedule vs. Actual Wages to optimise your labor costs

  • Monitor Budget hours vs. Filled shift hours vs. Required staff hours to schedule enough people to cover your labor needs

  • Understand Scheduled vs. Actual labor % to make informed scheduling decisions.
  • The original graph view is still available & will be the default experience when you initially land on Schedule. You can easily switch between graph view and table view

  • One last thing :) we have also made it easier to enter ‘Business Insights’ by tapping on the “Insights” button.

How to use it

Read more about how the stats panel works here

Got feedback to share? Go to Deputy > Help > Give us feedback

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