The all new bulk import

What's new  

We have completely rebuilt the bulk import tool, which will allow you to import and/or update employee data and pay rates into Deputy from CSV.

You are now able to import -

  • Employee/team member data, along with pay rates
  • Training modules

Why 👈 

We heard from many customers about challenges in importing data into Deputy. 

The new bulk import has many capabilities -

  • Upsert - Insert new data and update existing data in single import operation
  • Validations - Validate data (example - valid location or stress profile) before importing
  • In-place editor - Correct errors directly in editor (no need to download, correct and re-upload)
  • Export - Export all existing data so that you can edit and re-import (Bulk updates are easy now!)
  • Sample Import templates
  • Bulk Import History - Review previous imports

How to use it 🎯 

On the People tab, click Add People and then Bulk Import/Update.

Select the type of data you want to import viz. Employee/ Team member or Training.

If you want to update a large number of existing employees, you can export/download -> update -> re-import data. Export file format matches import format.

Please refer to the help guide for detailed information.

How to get it 🙋 

Bulk import for Employee/Team members and training is available to all customers.

Bulk import for pay rates is in beta and will be available in coming weeks. If you are interested in exclusive beta access, please let us know here.

What's coming next 🏆 

We will continue to add more data types to bulk import in coming months - 

  • Enterprise employment term assignments
  • Timesheet/Roster 
  • Sales Data 
  • Location/Areas 
  • Leave Balances 


Check your Raw Metric Data in Business Insights Summary

What's new ✨

Deputy introduced a new Raw Data Viewer in Business Insights Summary that will enable managers to self-serve by checking you own raw metric data of Sales, Budget or any custom metric for selected Area week by week in a centralized place.


Why 🤔

We have improved the performance of loading your raw data much faster than the legacy sales data App which is only visible for Enterprise customers.  With the new Raw Data Viewer in Business Insights, all Deputy customers(regardless you are in Enterprise or Premium product) can loop through your own raw data and verify if your Sales Integration is working properly.

How to use it 🤓

You can access the Raw Data Viewer by simply opening up the Business Insights -> Summary, and click on "Metrics"


A new web-based Time Clock ⏱

What's new ✨

We rebuilt our web time clock from the ground up to bring you an easier way for your team to clock in and out.

This new Time Clock can run in a browser on any device, including your workplace tablet, laptop or desktop computer.

Time Clock home

Clocking in

Why 🤔

We found that some of our customers used devices that did not support running our iOS Kiosk or Android Time Clock apps and resorted to using our legacy Web Kiosk which did not support all of Deputy's latest features.

Some of our customers had staff that did not own smartphones or did not have accessible internet access at their place of work.

The new Web Time Clock is a great, lightweight alternative for these businesses as well as businesses who do not want to purchase additional hardware like tablets.

For those using the existing legacy Web Kiosk you will notice the new Web Time Clock:

  • has a new consistent design with the rest of Deputy
  • has a smart team member list for faster clock-ins (not in Beta version but coming soon)
  • will support shift questions (not in Beta version but coming soon)
  • will support photo capture on clock in and out (not in Beta version but coming soon)
  • will support showing team members from all your locations

How to use it 🤓

We'll have a help doc on how to use the new Web Time Clock soon, in the meantime here are some things you should know about the new Web Time Clock:

  • as a manager, you'll be able to launch it directly from our website once you've logged in (no more hidden links)
  • it supports all the Deputy clock in and out features except for Shift Pulse 
  • it requires internet access and does not work offline

Got feedback to share? Go to Deputy > Help > Give us feedback


How to get it 🧪

This feature is still in BETA but available to try:

If you're already using the legacy Web Kiosk, simply PIN in and tap the "Update to the new Time Clock" banner at the top. If you need more help, follow these instructions.

If you've not used our legacy Web Kiosk before, follow the steps on this page to set up the Kiosk. Then switch to the new Time Clock as shown above.  

Note: the current BETA version of the Web Time Clock will not have support for the following:

  • shift questions
  • the ability to edit timesheets before submitting
  • photo capture on clock in and out


New API Documentation Launched

What's new ✨

Third-party developer integrations continue to be an integral part of the Deputy ecosystem and providing clear, concise documentation to work with is key to these partnerships and developer success.

With this in mind, we've just launched our brand new API documentation site which can be found here. On the site, you will find a wide array of documentation to help you build an integration with Deputy such as:

  • Help Guides - Use-case-based guides take you through some of the most common integration use cases (such as retrieving timesheets) from A to Z.
  • Specific Industry Guides - Payroll, HR or POS app developer? We've got specific summary pages with the most important info for you to know.
  • Code Walkthroughs - Line-by-line code walkthroughs of some of our most popular endpoints.
  • Every element documented - Every element of the Deputy API system is documented
  • POSTMAN collection - We've released an official Deputy POSTMAN collection for you to download
  • API Reference - A full API reference of each endpoint is available including the ability to connect to the API directly from the documentation.



Why 🤔

This represents the first step in a list of many improvements we are planning to make to make integrating with Deputy even easier.

Documentation is a core cog in the API ecosystem as well. In a recent POSTMAN survey, documentation was just behind reliability, performance and security in importance for what matters most to developers when determining whether to build an integration. We understand that giving you the tools to self-serve during any development is critical to your integration success.

How to use it 🤓

Click here to open the docs. It's globally accessible now so please do have a look.

Got feedback to share? Email our team at apisupport@deputy.com or if you think a document needs updating, you can even suggest an edit directly from within the documentation. Just click this button which is shown on every page

We're super excited to launch these new API docs and other improvements we have in the pipeline. We can't wait to see what you build with them. As always if you have any feedback or need some help, our friendly API support team can be reached at apisupport@deputy.com. If you would like to discuss your Deputy integration with our partner team, they can be reached at partners@deputy.com


Read the Docs!

Pay Comparison Report

What's new ✨

Have you ever wanted to reconcile what your team has been paid with what they would have earned on an industrial award? The Pay Comparison report allows you to do this! 

This report takes your employees recorded time (via our timesheets), and recalculates them according to any of our industrial awards or your custom terms.

Why 🤔

More and more legislation is requiring businesses to ensure their employees are 'better off' on their respective agreements and salaries than they would be compared to an individual award - this report gives businesses another tool to help determine if they are compliant.

How to use it 🤓

You can find the Pay Comparison Report in your reports section!

Simply enter your parameters and click Create:
Your report will generate in the background and you'll receive an email when its done - just click download to get it in Excel format!

Click here to read more about how to use it

What's coming soon

This feature is still in BETA & still in active development. Look out in the coming weeks for:

  • Defined outer limits - calculate when your employees have gone over specified amounts of overtime and penalties each pay period
  • Reporting by pay period - for easier viewing
  • More filters - to break down your employee groups even more.


Export onboarding details to CSV

What’s new ✨

Have you onboarded a new staff member using Deputy’s Employee Onboarding feature and wanted to extract the data? Now, you can export their onboarding details to CSV.

You can export the following onboarding information

  • Personal details
  • Banking details
  • Tax details
  • Super fund choice (AU only)
  • Right to work (UK only)

How to use it 🤓

Go to the Employee Onboarding settings > Export > then filter and search based on the required location and date range. Then click Export - It's that easy!

Click here to read more about how to use it.

Why  🤓

We know that getting your new employees data out of Deputy and into other systems such as Payroll is a critical step in streamlining the Employee Onboarding process end to end.
Now you can reduce manual data entry and export > import new employees information within seconds.

Pay rate mapping with ADP Workforce Now

What's new ✨

  • Pay Rate Sync - Map your ADP Workforce Now worker types to Deputy pay rates for employee creation.



Why 🤔

We've had some feedback from early adopters of the updated ADP Workforce Now people sync that worker type pay rate mapping would be a great feature to add and a big time saver when adding employees to Deputy.

How to use it 🤓

Click here to read how to use the new worker type pay rate mapping.

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

This feature is still in BETA & will roll out to all accounts over the coming weeks.

If you are interested in joining our exclusive BETA program for this, please register your interest by hitting 'Get me in'.


An entirely new ADP Workforce Now Integration!

What's new ✨

  • Entirely new people import - You can now easily import your team, map locations, sync leave balance and more. 
  • A best in class timesheet export - We’ve rebuilt our payroll export, making it super simple to get your timesheets over to ADP WFN. No more export codes, just map your pay rates to your ADP earnings codes!
  • A new look - we’ve packaged these changes into a new, shiny, highly configurable experience. 

Why? 🤔

  • At Deputy, we’ve been revamping our fleet of integrations to minimise work needed to keep systems in sync. These new changes will allow you to easily keep your team member information accurate, as well as reduce the time needed to get timesheets over to ADP!

Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

  • If you’ve been using the old workforce now people sync, you’ll need to disconnect and reconnect your integration to see the new experience. Request to be migrated here
  • If you're a new ADP People Sync user, learn how to connect here
  • Our new payroll integration is in beta and slowly rolling out to all users. Request to be part of the beta here!

Upgraded Employee Schedule Views

What's new ✨

  • Upgraded Employee Schedules - Week, 2 week, 4 week and month employee view schedules have been redesigned and rebuilt
  • Performance - Upgrading the technology behind the schedules can result in a much faster scheduling experience for Deputy customers
  • New Design - A more consistent scheduling experience no matter what scheduling view you like to use most 

The new employee schedule view

The new schedule employee view

At a glance, stacked shifts can show that an employee has multiple items, from shifts through to leave

Shift popovers allow you to reschedule shifts via drag and drop with ease

Why 🤔

As part of Deputy's ongoing work to provide a faster, better scheduling experience, these upgrades offer a better experience from day one but also allow us to provide exciting new features like agreed hours with many more to come


Feedback 🤓

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it 🧪

This feature is still in BETA & will roll out to all accounts over the coming weeks.

If you are interested in joining our exclusive BETA program for this, please register your interest by hitting 'Get me in'.

Labor Model Improvements - Permission settings & Bulk actions

Labor model feature has been improved to be more flexible and easily managed in the centralized Business Insights!
What's new ✨

  • Administrators can restrict who can manage the labor models via Business Settings now.
    • Can View/Run Labor Model : Users who have been assigned with this permission will only be able to read and run the labor models that have been set up for them.
    • Can Modify/Delete Labor Model:  Users who have been assigned with this permission will have the full power to manage (add/edit/delete/copy) labor models in their managed locations.    
    • For users who have neither of those 2 permissions,  they will not be able to see Labor models in Business Insights.
    • Enterprise customers can also set those permissions in the Employee Role app.
  • We also introduced Bulk Actions for labor model.
    • Bulk Delete will allow managers to delete selected labor models by one click.
    • Bulk Copy will enable managers to easily duplicate selected labor models from one location to other locations.





Why 🤔

Labor model is a powerful tool that will help you to make data driven decisions for your scheduling which will make a big impact on your business performance.

With the new permissions and bulk actions in place, you can manage your labor models in one centralized location and easily duplicate to other locations by your authorized managers only.


How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Show Previous EntriesShow Previous Entries