Go paperless & onboard new hires with our new UK Employee Onboarding experience

What's new ✨ Enterprise accounts - coming next month!

Customers in the UK can now invite new hires to complete their own details to self onboard! The following information can be completed by the team member directly to Deputy:

  • Personal and emergency contact
  • Bank information for direct deposit pay
  • New starter form, including national insurance number, student loan and P45
  • Right to work details

Need more documents from new starters? You can request important documents like training certifications / licences and send out employment forms like company handbooks and contracts to capture digital signatures from your new hires, which they can provide in Deputy, using any device.

Why 🤔

Give your new hires a great first impression by simplifying and digitising the onboarding experience so they can easily complete employment forms on the go.

You'll be able to collect the necessary information and documents within a day which gets your new hires rostered faster, and allows you to pay them as soon as their first shift ends.

How to use it 🤓

Click here to read more about how to use it. During BETA, we're offering unlimited FREE onboards, normally £8 (excl. VAT) one-off fee per employee onboarded.

This feature is available now in Australia.

Got feedback to share? Tell us about it here.

How to get it 🧪

For customers in the UK, this feature is available in BETA over the next week. To start using employee onboarding, go to the Add People button on the People page and select Onboard team member.

[Enterprise Only] Refreshed People Profile!


What's new ✨

Who doesn’t love a fresh new look? The People tab and employee profiles have a new look and feel. We have redesigned it for better navigation and so you can find & edit the information you need quicker. We’ve also reorganised and decluttered a few existing sections:

  • Profile includes personal details, employment details (where they work, training, pay, working hours), journals
  • Scheduling will have everything related to shifts, unavailability and leave
  • Activity includes news feed

Why 🤔

We've revamped the experience to give a faster, more intuitive experience to users, with improved workflow and a 'what you see is what you edit' philosophy, reducing the clicks you need to see your data.


How to use it 🤓

The Help Articles below are easy to follow and guide you through the new experience:

Welcome to the New Employee Experience (Enterprise!)

Enterprise People tab

How to set up pay details for your employees in the people tab [Enterprise] 


How to get it 🧪

This feature is  in BETA, however you can opt in now via our new self-serve option!`

This is accessible to system administrators through Business Settings -> Upcoming Features, and will activate for your entire account.


Sales Per Hour in Business Insights

What's new ✨ 

In early 2020, Deputy introduced the business goal metric Labor percentage to help manage your labor cost with the Sales to get more profit.


We know however that for businesses to run optimally and smart 😎, it’s also crucial for managers to improve the efficiency of their business by gaining insight into employee productivity.

So we are excited to introduce a new business goal metric - Sales Per Hour (SPH).

This can be accessed within Business Insights Summary and viewable as:

  • Forecast/Budgeted SPH :  Deputy Forecast Sales / Budgeted Hours
  • Scheduled SPH :  Forecast Sales / Scheduled Shifts’ Hours
  • Actual SPH:  Actual Sales / Actual Timesheets’ Hours

Business Insights with “Sales per hour” in place will help you:

  • Understand how your business is performing by observing key metrics day by day , week by week,  or month by month
  • Share the budgeted Sales per hour as a business goal with your team for increased productivity and planning out schedules accordingly.
  • Make scheduling adjustments during the day by comparing Scheduled vs. Actual vs. Budgeted SPH to either reduce or increase the labor demand.
  • Last thing, you can choose either one or both of Labor % and SPH to monitor and optimize your business performance in BI Summary.

How to use it 🤓

Read more about how to use Business Insights here

Got feedback to share? Go to Deputy > Help > Give us feedback or simply book a 30 mins meeting with us

Kiosk apps running on iOS 12 devices will no longer receive updates

What's new ✨

From March 2022, businesses using Apple devices running iOS 12 will no longer be able to download new updates of the Deputy Kiosk app. 

Why 🤔

Apple continuously releases features that make developing apps simpler, quicker, more reliable and secure. Supporting devices that run iOS 13+ means we will have all these benefits as we improve the Kiosk app. 

It will also allow us to release the Shift Engagement feature to the Kiosk app 🙂😐☹️

Things to note ☝️

  • Existing businesses with a device on iOS 12 will still be able to use the current version of the Kiosk app installed & there will be no downtime on the older versions as we go through this transition. However, it will no longer be supported via our help channels. We strongly encourage you to upgrade to iOS 13+ if supported by your device.
  • Users on iOS 13+ will continue to receive new versions of the iOS Kiosk app as we make updates.
  • This does not affect the Android Time Clock app.

Coming Soon: New multi-location selector for your schedule

What’s new ✨

The new schedule location selector (web) will now have the ability to multi-select any combination of location and areas.

Why 🤔

  • Flexibility with Multi-Select Locations - Making the schedule view more relevant by only showing exactly what you want. You can select any combination of locations & areas when scheduling
  • Efficiency - If you need to view and work across multiple areas and locations, you can now select them all in one go without having to frequently change location
  • System Performance - By showing you exactly what you want, the Deputy platform doesn’t have to find all the shifts and staff you don’t currently need to look at. This helps the schedule perform faster and is one of a long list of upcoming performance enhancements we have planned


How to use it

  1. Navigate to the schedule and you’ll find the new location selector where it’s always been
  2. Choose "Select Multiple"
  3. Select what areas and/or locations you’d like to view
  4. Hit done to view your selection on your schedule


Interested in early access and helping shape this feature? Join our Beta Program here.

Got feedback to share? Go to Deputy > Help > Give us feedback or simply book a 30 minute meeting with us here




Capture Shift Engagement from Team Members 😁😐😕

What's new

Shift Engagement is a simple way for your team members to be heard and for managers to track team engagement and take action. 

We are looking to help you:

Capture team engagement 🤳- As team members clock out of their shift on mobile, they will get a question on how they are feeling? They can choose from Excited, Happy, Okay, Frustrated & Stressed. They can also leave a comment, all captured anonymously. 

Track & take action 📊 - A detailed report to help keep track of your team's shift engagement trend & view feedback to take action.

How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Copy Deputy Forecast & Import Your Own Forecast

What's new

  • Quick copy Deputy forecast to Manager forecastYou will no longer need to switch between Deputy forecast and Manager forecast to copy from one to the other. Now the Deputy forecast data will automatically appear within the Manager forecast if we notice that you have no data.
  • Import your own forecast:  We finally have a way that will allow you to import your own forecast data to override our Deputy Forecast. This can only be done via API, check the API doc for details here

Interested to join our beta program and provide your feedbackRegister here

How to use it

Click here to read more about how to use more in Business Insights.

Got feedback to share? Go to Deputy > Help > Give us feedback or book a 30 mins meeting with us.

Manage your part-time staff's agreed working hours

What's new

  • Set agreed working hours, by allocating the number of hours your part-time staff will work for the week

  • Create and assign work periods, to customise agreed working hours to suit your unique business rostering cycles


  • Better manage overtime through selecting when overtime payments kick if an employee exceeds their agreed working hour limit

Why

In Australia, managers do not have a way to manage part-time employee’s agreed working hours to ensure they are getting the correct overtime pay. Part-time awards follow the full-time award rule for overtime, which is usually 38 or 40 hours. This means if a PT worker is contracted to work 35hrs a week, their overtime rate will not apply until 38 or 40 hrs, which provides incorrect pay for part-time workers.

What's next

  • 2-weekly & 4-weekly work periods 
  • Managers will be able to specify the agreed days and times for an employee
  • Scheduling enhancements, get alerts when you’re scheduling employees over the agreed hours

How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback


How to get it

This feature is still in BETA & will roll out to all accounts over the coming weeks.

If you are interested in joining our exclusive BETA program for this, please register your interest by hitting 'Get me in'.


Pay your employee sleepover shift correctly with one click and Schedule non-worked type shift easily

If you are willing to join our exclusive BETA program for this upcoming feature, please click here to register your interest.

What's new

  • Non-worked type area settings - Managers now can setup a non-worked type area where any shift happened there will not be calculated into the ordinary total time, plus NO stress profile or overtime pay rate will be triggered neither.  

  • Sleepover shift management - Managers can also setup sleepover allowance via SCHADS awards by marking particular sets of area who contains the specified name to be Sleepover Area.  By doing so , you will be able to pay your employee's sleepover shift accurately by one click!



Why

Deputy wants to keep empowering our Healthcare / NDIS customers during COVID-19. We hope by supporting the non-worked type shift and sleepover shifts , it could help the Healthcare/NDIS customers to easily manage their scheduling and timesheets.


How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

How to get it

This feature is still in BETA & will roll out to all accounts over the coming weeks.

If you are interested in joining our exclusive BETA program for this, please register your interest by hitting 'Get me in'.


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