Introducing a new Home on Mobile! 🏡

What’s New ✨

  • The ‘Me’ and ‘Dashboard’ tabs have merged to become the new ‘Home’ for both managers and employees, with information about shifts and business all under one roof.
  • Surfacing the right information at the right time and streamlining the experience to get to what matters:

    • Your next shift and available shifts
    • Items that require your action or approval
  • A brand new clock-in experience helps speed up the process of clocking in and clocking out



  • The new head-burger, designed as an avatar on the top left corner of the Home screen can be used to edit your profile, switch businesses, get help, and do much more.

Why? 🤔

The ‘Dashboard’ and ‘Me’ tab used to house similar information – items that require action or attention. Previously, users had to shuttle between the two to understand the business needs fully, and this merge will help streamline the overall mobile app experience for both managers and employees whilst introducing a brand-new ‘Timesheets’ tab.


How to use it

This improvement is now progressively rolling out on both the Deputy iOS and Android apps. Make sure you're always updating your Deputy app to the latest version.

Got feedback to share? Go to Deputy > Help > Give us feedback

An improved Timesheets experience on mobile 🕰️

What’s New ✨

  • Timesheets now have their own tab on the mobile app, making it easier for managers to approve and for your team to view and submit timesheets!
  • Managers can now view all key information needed for approval, including warnings for time and break variances from what was scheduled, when clock in was too far from locations and shift photos not matching your team’s profile, to name a few.
  • Tapping the date or profile photos means you can also approve timesheets in bulk
  • For team members, the Timesheets tab will show their own timesheets.

    Manager View

                                                      Manager View                                                      



Bulk Approval


Team member view


Why? 🤔

Timesheet approval is one of the most used features by managers on the mobile app, yet it wasn’t easy to find. By merging the Dashboard & Me tabs and introducing a dedicated Timesheets tab, you’re in for an easy, on-the-go timesheet approval experience.


How to use it

This improvement is now rolling out progressively on both the Deputy iOS and Android apps. Make sure you're always updating your Deputy app to the latest version.

Got feedback to share? Go to Deputy > Help > Give us feedback

Labor Model support for Tasks

What's new

In early 2020, we released the feature to set up Labor Model rules that take into account demand drivers (e.g sales, transactions) when generating your required staff.

We understand however that for businesses to run optimally, staffing is also necessary to carry out tasks throughout the day regardless of variable demand drivers (sales, transactions etc.). 

So we are excited to announce that Deputy can now incorporate Tasks into the Labor Model, to give you a holistic view of your required staff.

  • Create a task & sub tasks for a specific area & add them to your labor model rules.
  • Allocate how long it may take for staff to carry out each task.
  • Set up the time period for when this task needs to be completed
  • Run the labor model to generate how much staff it needs to provide a world-class service to your customers and now also determine how much staff your require to carry out important operational tasks like unloading and sorting inventory or cleaning or conducting a stocktake.
  • Automatically create the shifts to meet your required staffing needs with Deputy’s Auto Build & Auto-fill or simply manually create them.
  • Employees will see those tasks details in Mobile Apps or Kiosk when they start their shift on that day.

The beta roll out of this feature has been completed and we are rolling it out to all customers from now on.

How to use it

Read more about how the labor model works here

Got feedback to share? Go to Deputy > Help > Give us feedback or simply book a 30 mins meeting with us

Leave Approval on Android ✅

What's new

It's here! You can now view leave requests straight from your Deputy Android app.

Action leave requests 🏝- Managers can now view leave requests and approve or decline on the go. You can also approve partially/date approved leave requests.

Leave balance 🔮- Compare the team member's leave balance against the leave requested to make an informed decision

Manage schedule conflicts 🙅‍♂️- View conflicts with the existing schedule & leave requests.

Others on leave 🧘- Avoid being understaffed, view if other team members are on leave during the requested period.

Got feedback to share? Go to Deputy > Help > Give us feedback

View Team member's Time off on iOS 🏝

What's new

We want to help managers have the full picture of who's available and who's not when scheduling their team members on mobile.

• Time Off on Schedule Week view 🗓- You can now view team member's leave and unavailability on the schedule week view. If either is not important to you, simply configure what works for you by tapping the Time Off label.

• Time Off details on Add Shift 📲- You will also see these critical details when adding a shift on iOS. If a team member is unavailable or on leave, they will not be recommended for the shift and their time off details will appear underneath their name. 

Edit an Area or Hide it ✏️- Additional goodies 🥳You can also now tap on any Area label to edit the area name or to simply hide it.


Customise how you refer to your team 🤙

What's new ✨

To better reflect the diverse nature of the Deputy community and those who use our product each day, we’ve changed the default for term for “employee” in Deputy to “team member”.  For existing customers we also have the ability for each business to customise this term, so your Deputy account can accurately reflect how you refer to and speak with your team each day. This change will be effective across our web, mobile apps and be visible for all members of your team who use Deputy.


Why 🌟

Deputy’s vision is to create thriving workplaces in every community. This change is about recognising the traditional employee-manager relationship is evolving over time, and may not exist in every business. It's also about reinforcing that a thriving business is built on mutual respect and collaboration between all members of a team, regardless of their role.

How to use it 🤓

All new customers will have the updated "team member" term applied to their account by default. For existing customers or those that would like to update the term to fit their business, we have a setting under Custom Terms in your Business Settings.

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Repeat shifts on mobile 🔁📲

What's new ✨

Managers using the Deputy iOS or Android app can now repeat shifts for the next seven days, with a few simple taps.

When creating shifts on mobile, you can now add repeat shifts for the week ahead by simply choosing the days you want this shift to apply to.

Why

We have made this change to save you time and to make scheduling more efficient from the Deputy mobile app ⏱

How to use it

1. Tap inline on the Schedule (or use the + button) to start adding a shift.

2. Select the days you want the shifts created for in the 'Repeat this week' section and tap Add shifts!

Got feedback to share? Go to Deputy > Help > Give us feedback

Note: Make sure you've updated your Deputy app to the latest version

Xero - Mark New Pay Items Reportable As W1

What's new

Create new Xero Pay Items Reportable as W1 

When exporting payroll to Xero, customers can now mark whether newly created Pay Items will be Reportable as W1 on Activity Statement in Xero. 

If you have any Pay Items in Xero which already exist, you will need to go back and manually update each individual part item as Reportable as W1 as appropriate.
Read more about how to do this in Xero

Why

Customers have given a lot of feedback that most earnings for employees will be reportable as W1 to the ATO, however our Xero integration previously created all new Pay Items with Reportable as W1 set to off. Deputy believes that future Pay Item creation in Xero from Deputy will make tax time for a lot of customers and their accountants a lot easier.

How to use it

This improvement is now available to all Australian customers. 

Got feedback to share? Go to Deputy > Help > Give us feedback

We're deprecating On The Fly calculations for ADP and Gusto

What's new

  • We are deprecating overtime export rules (also called on the fly calculations). Currently if you export pay to Gusto or ADP (either Workforce Now or Run), you will see a group of checkboxes that allow you to configure overtime. Examples could be:

    - Setting all hours over 40 as being O/T Hours
    - Marking Sunday Timesheets as O/T Hours
    - Setting all hours over 40 as being O/T Hours
    - Marking any hours over 8 hours per day as O/T Hours

    These will be replaced by Deputys Custom Award Library going forward to help customers export accurate payslips, easier 🎉
  • Current ADP File Download exports are being deprecated, and replaced by a script that includes pay rate interpretation. This means overtime, double time and other pay conditions will be automatically generated based on the US pay rate an employee is working under.

Why

  • This change will help to make payroll exports more efficient. After assigning your employees to an award or US Pay Rate through the people page, Deputy will be able to export accurate payslips - with overtime, leave, doubletime, and other pay conditions generated automatically .

How to be prepared

  • To be prepared, follow the help doc here!
  • Export Rules will be removed from the product on the 30th of July for Gusto and the 30th of August for ADP 

Employee agreed working hours

This feature is currently available for Premium accounts only


What's new

  • Set agreed working hours to specify the number of hours an employee is required or agreed to work within the work period selected. Setting this will allow you to -
    • Create and assign a work period to determine how employees’ overtime are calculated. Selecting Tuesday as the start of the work period means overtime is calculated from Tuesday-Monday. Previously, work/overtime period was determined by the location settings, Week starts with.
    • Keep track and view employee’s agreed hours while scheduling. An arrow next to the employee’s name will indicate whether you’ve scheduled your employee above or under their agreed hours. Green tick means, you’ve scheduled them just right!
    • Display warnings when your employee has exceeded their agreed hours. When adding/editing a shift, a warning will pop up if you have scheduled over your employee’s agreed hours.




How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Show Previous EntriesShow Previous Entries