Business Insights and Stats panel improvements

What's new

After the release of Business Insights and the new Stats panel, we have been receiving lots of feedback in regards to its usability. All the little things are important to us 🙂, so we thank you for spending the time to provide the feedback.

We want to make sure that Business Insights is not only a powerful tool to help manage your schedules but also it is easy to use and clear to understand. 

Here are some of the highlights of the usability updates:

  • Coloured indicators on hover - this should help managers clearly understand which data point associates with which metric in the Stats Panel
  • A simpler way to add new metrics - we have reduced the steps and improved our helper text so you can set metrics up right the first time.
  • Budgets how do I set them & how do I edit them - you will now clearly notice when a budget is editable and when it's not 🤗

How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback 

Or book in a 30 minutes meeting with us

The new employee profile (& more features)!

Who doesn’t love a fresh new look? You may have noticed the People tab and employee profiles have a new look and feel. We have redesigned it for better navigation and so you can find & edit the information you need quicker. We’ve also reorganised and decluttered a few existing sections:

  • Profile includes personal details, employment details (where they work, training, pay, working hours), journals
  • Scheduling will have everything related to shifts, unavailability and leave
  • Activity includes news feed

This update is currently available for Scheduling, Time & Attendance, Premium accounts. Enterprise accounts coming next year!

And it's not just a pretty face! The new People tab is loaded with new features:

  • Pay by area: pay your staff different rates for higher duties, like working in a specific area or with hazardous equipment
  • Agreed hours & overtime: do you want your staff's overtime period to be calculated over a 2 or 4-week period? now you can! For example, Emma's agreed hours are 45 hours for two weeks, therefore she will be paid overtime when she exceeds 45 hours within a two week period.
  • Regular working hours (next month): do you have staff who work the same days and time every week? set up their working hours so you can auto-schedule them each week 
  • Request documents(Australia only): managers can now request documents during the onboarding process, things like certifications, licences, signed contracts etc. You won’t be able to upload a document to send to new hires (yet) - coming later this year.

Click here to read more about it.

Got feedback to share? Go to Deputy > Help > Give us feedback

You can now add your pronoun information within Deputy! 🎉

What's new 

  • Add pronoun information - Configure your pronoun information within Deputy - either using a default option such as they/them or by adding your own, custom pronouns. 
  • Display your pronouns - Pronoun information will automatically display within the newsfeed and within the employee profile on web, and within the me tab for iOS and Android. 
  • Mobile support - Pronoun information can also be configured and displayed within the iOS and Android apps!

Why? 🤔

  • There are over 1m people in the US alone that identify as non binary.
  • Team members need to be able to signal the way in which they are to be referred, and managers need to be able to give their team tools to represent themselves properly!

How to use it 🔥

For more information on how to configure your profile information, please see the help doc here!


Customise how you refer to your team 🤙

What's new ✨

To better reflect the diverse nature of the Deputy community and those who use our product each day, we’ve changed the default for term for “employee” in Deputy to “team member”.  For existing customers we also have the ability for each business to customise this term, so your Deputy account can accurately reflect how you refer to and speak with your team each day. This change will be effective across our web, mobile apps and be visible for all members of your team who use Deputy.


Why 🌟

Deputy’s vision is to create thriving workplaces in every community. This change is about recognising the traditional employee-manager relationship is evolving over time, and may not exist in every business. It's also about reinforcing that a thriving business is built on mutual respect and collaboration between all members of a team, regardless of their role.

How to use it 🤓

All new customers will have the updated "team member" term applied to their account by default. For existing customers or those that would like to update the term to fit their business, we have a setting under Custom Terms in your Business Settings.

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Spanish language support in Android Mobile App

What's new

The Deputy Android Mobile App now has close-to full coverage of Spanish translation.

Why

We have 100,000s of workplaces in the US that use Deputy and we commonly hear that many shiftworkers (in some regions, close to 25-50%) are native Spanish speaking. We want to offer an inclusive accessible product experience to them!

How to use it

Just change your device language to use the Spanish localised version. Help doc with specific steps is here.


Capture Shift Engagement from Team Members 😁😐😕

What's new

Shift Engagement is a simple way for your team members to be heard and for managers to track team engagement and take action. 

We are looking to help you:

Capture team engagement 🤳- As team members clock out of their shift on mobile, they will get a question on how they are feeling? They can choose from Excited, Happy, Okay, Frustrated & Stressed. They can also leave a comment, all captured anonymously. 

Track & take action 📊 - A detailed report to help keep track of your team's shift engagement trend & view feedback to take action.

How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Repeat shifts on mobile 🔁📲

What's new ✨

Managers using the Deputy iOS or Android app can now repeat shifts for the next seven days, with a few simple taps.

When creating shifts on mobile, you can now add repeat shifts for the week ahead by simply choosing the days you want this shift to apply to.

Why

We have made this change to save you time and to make scheduling more efficient from the Deputy mobile app ⏱

How to use it

1. Tap inline on the Schedule (or use the + button) to start adding a shift.

2. Select the days you want the shifts created for in the 'Repeat this week' section and tap Add shifts!

Got feedback to share? Go to Deputy > Help > Give us feedback

Note: Make sure you've updated your Deputy app to the latest version

Xero - Mark New Pay Items Reportable As W1

What's new

Create new Xero Pay Items Reportable as W1 

When exporting payroll to Xero, customers can now mark whether newly created Pay Items will be Reportable as W1 on Activity Statement in Xero. 

If you have any Pay Items in Xero which already exist, you will need to go back and manually update each individual part item as Reportable as W1 as appropriate.
Read more about how to do this in Xero

Why

Customers have given a lot of feedback that most earnings for employees will be reportable as W1 to the ATO, however our Xero integration previously created all new Pay Items with Reportable as W1 set to off. Deputy believes that future Pay Item creation in Xero from Deputy will make tax time for a lot of customers and their accountants a lot easier.

How to use it

This improvement is now available to all Australian customers. 

Got feedback to share? Go to Deputy > Help > Give us feedback

Goodbye 👋 old stats panel!

About a year ago, we decided to revamp the Stats Panel & introduce Business insights to provide a detailed view of all the information you need to make the best decisions for your business. 

We want this great experience for all our customers, so we are in the process of deprecating the old stats panel.

What's new

Introducing the new Stats Panel, which will enable you to:

  • Quickly compare required and scheduled staffing levels to make sure you're covered across the day
  • Get a clear snapshot of your daily budgets as a percentage of your predicted sales to wages
  • Easily stay on top of your weekly budget with our enhanced weekly summary view
  • Keep the existing configurations that you have setup 

How to be prepared

To see the new stats panel and Business Insights in action,  view a recorded webinar here.
Want to know more details about the deprecation? Read the article and FAQ.

Thank You

We sincerely appreciate all of your feedback in the last 12 months to help us improve and build the new Stats panel and Business Insights. We need your continued feedback to keep improving these smart scheduling features by simply go to Deputy > Help > Give us feedback or book a 30 mins meeting with us.

We're deprecating On The Fly calculations for ADP and Gusto

What's new

  • We are deprecating overtime export rules (also called on the fly calculations). Currently if you export pay to Gusto or ADP (either Workforce Now or Run), you will see a group of checkboxes that allow you to configure overtime. Examples could be:

    - Setting all hours over 40 as being O/T Hours
    - Marking Sunday Timesheets as O/T Hours
    - Setting all hours over 40 as being O/T Hours
    - Marking any hours over 8 hours per day as O/T Hours

    These will be replaced by Deputys Custom Award Library going forward to help customers export accurate payslips, easier 🎉
  • Current ADP File Download exports are being deprecated, and replaced by a script that includes pay rate interpretation. This means overtime, double time and other pay conditions will be automatically generated based on the US pay rate an employee is working under.

Why

  • This change will help to make payroll exports more efficient. After assigning your employees to an award or US Pay Rate through the people page, Deputy will be able to export accurate payslips - with overtime, leave, doubletime, and other pay conditions generated automatically .

How to be prepared

  • To be prepared, follow the help doc here!
  • Export Rules will be removed from the product on the 30th of July for Gusto and the 30th of August for ADP 
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