Create your own Employee Onboarding questions

What's new ✨

You can now create and ask your own Employee onboarding questions to suit your business needs.

The current onboarding form collects basic personal, banking and tax information, but what if you need to collect other important business-specific questions from your new hire? 

For example “have you had a workers' compensation claim?”, “what’s your uniform size?”, “do you have a preferred location?”.. the options are endless.

Why 🤔

Keep it all within Deputy - you won’t need to use a separate system to collect and store additional information about your team members. 

Unique & flexible - the flexibility to ask any question that might be specific to the business, whether it’s a short answer, Yes/No or multiple choice

Reusable - create it once and the questions will be included in all new onboards


How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Submit it here.


How to get it 🧪

This feature will be progressively rolled out to all customers in the next week.

Improved NetSuite Integration now available

What's new ✨

Deputy Premium and Enterprise now integrate directly from within NetSuite.

  • Synchronise your NetSuite employees - Add and update employees directly in Deputy from NetSuite and vice versa.
  • Import Timesheet data - From NetSuite, you are now able to import timesheet data directly for processing in NetSuite SuitePeople.
  • Import Deputy Locations and Pay Rates - Import Locations and Pay Rates to apply them directly to your new or existing employees in SuitePeople and have that synchronise back to Deputy automatically.


Why

NetSuite is popular with some of the larger Deputy customers and prospects but has never really had an easy-to-set-up integration before. A more in-depth integration makes it easier than ever to get timesheet data across to NetSuite, ready to pay your employees.

How to use it

The improved integration can now be installed directly from the Suite Apps marketplace in NetSuite.

Go paperless & onboard new hires with our new UK Employee Onboarding experience

What's new ✨ Enterprise accounts - coming next month!

Customers in the UK can now invite new hires to complete their own details to self onboard! The following information can be completed by the team member directly to Deputy:

  • Personal and emergency contact
  • Bank information for direct deposit pay
  • New starter form, including national insurance number, student loan and P45
  • Right to work details

Need more documents from new starters? You can request important documents like training certifications / licences and send out employment forms like company handbooks and contracts to capture digital signatures from your new hires, which they can provide in Deputy, using any device.

Why 🤔

Give your new hires a great first impression by simplifying and digitising the onboarding experience so they can easily complete employment forms on the go.

You'll be able to collect the necessary information and documents within a day which gets your new hires rostered faster, and allows you to pay them as soon as their first shift ends.

How to use it 🤓

Click here to read more about how to use it. During BETA, we're offering unlimited FREE onboards, normally £8 (excl. VAT) one-off fee per employee onboarding.

This feature is also available in Australia.

Got feedback to share? Tell us about it here.

How to get it 🧪

For customers in the UK, this feature is available in BETA over the next week. To start using employee onboarding, go to the Add People button on the People page and select Onboard team member.

Leave Approval on Android ✅

What's new

It's here! You can now view leave requests straight from your Deputy Android app.

Action leave requests 🏝- Managers can now view leave requests and approve or decline on the go. You can also approve partially/date approved leave requests.

Leave balance 🔮- Compare the team member's leave balance against the leave requested to make an informed decision

Manage schedule conflicts 🙅‍♂️- View conflicts with the existing schedule & leave requests.

Others on leave 🧘- Avoid being understaffed, view if other team members are on leave during the requested period.

Got feedback to share? Go to Deputy > Help > Give us feedback

View Team member's Time off on iOS 🏝

What's new

We want to help managers have the full picture of who's available and who's not when scheduling their team members on mobile.

• Time Off on Schedule Week view 🗓- You can now view team member's leave and unavailability on the schedule week view. If either is not important to you, simply configure what works for you by tapping the Time Off label.

• Time Off details on Add Shift 📲- You will also see these critical details when adding a shift on iOS. If a team member is unavailable or on leave, they will not be recommended for the shift and their time off details will appear underneath their name. 

Edit an Area or Hide it ✏️- Additional goodies 🥳You can also now tap on any Area label to edit the area name or to simply hide it.


Customise how you refer to your team 🤙

What's new ✨

To better reflect the diverse nature of the Deputy community and those who use our product each day, we’ve changed the default for term for “employee” in Deputy to “team member”.  For existing customers we also have the ability for each business to customise this term, so your Deputy account can accurately reflect how you refer to and speak with your team each day. This change will be effective across our web, mobile apps and be visible for all members of your team who use Deputy.


Why 🌟

Deputy’s vision is to create thriving workplaces in every community. This change is about recognising the traditional employee-manager relationship is evolving over time, and may not exist in every business. It's also about reinforcing that a thriving business is built on mutual respect and collaboration between all members of a team, regardless of their role.

How to use it 🤓

All new customers will have the updated "team member" term applied to their account by default. For existing customers or those that would like to update the term to fit their business, we have a setting under Custom Terms in your Business Settings.

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Repeat shifts on mobile 🔁📲

What's new ✨

Managers using the Deputy iOS or Android app can now repeat shifts for the next seven days, with a few simple taps.

When creating shifts on mobile, you can now add repeat shifts for the week ahead by simply choosing the days you want this shift to apply to.

Why

We have made this change to save you time and to make scheduling more efficient from the Deputy mobile app ⏱

How to use it

1. Tap inline on the Schedule (or use the + button) to start adding a shift.

2. Select the days you want the shifts created for in the 'Repeat this week' section and tap Add shifts!

Got feedback to share? Go to Deputy > Help > Give us feedback

Note: Make sure you've updated your Deputy app to the latest version

Integrate With ADP Workforce Now Essential Time

What's new

  • Time Clock Integration - Deputy's US customers can sync time punches from mobile, web, and Kiosks directly into ADP Workforce Now Essential Time in real-time.

Why

✅  The new integration simplifies your Deputy account implementation when using ADP Essential Time, so you can quickly get your business using Deputy's powerful scheduling and timekeeping tools ⏩

✅  Increased flexibility and cost savings as you can choose to use Deputy's Kiosk and mobile apps on your own hardware (iPhone, iPad, Android phones and tablets) 💸

How to use it

Click here to read more about how to set up the Essential Time integration.

Got feedback to share? Go to Deputy > Help > Give us feedback

Approve Open Shift Requests from the Web Dashboard

What's new

Approve Open Shift requests straight from the DashboardWe have introduced a new web Dashboard widget which will now enable managers to view all open shift requests in one place & approve them swiftly.

wait there's more...! 😆

 Open Shift defaults to requiring approval: If an open shift is created on the web Schedule tab with ‘Requires approval’, this setting will be remembered for all other open shifts created.


Why

Open shifts with approval since its launch last year has been one of the most popular features amongst Deputy customers. With feedback, we continue to improve this important feature. We really appreciate you take the time to leave feedback!

How to use it

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

Square: Timesheet & Employee integration working for all countries

What's new

We've updated our Square integration so that the Timesheet and Employee integrations to work for customers outside of the US.

  • Timesheets - automatically add timesheets from Square into Deputy
  • Employees - automatically add new employees from Square into Deputy

Why

Previously, the ability to access timecards and employee information was not available to customers outside of the US via the Square API. Since then, Square has updated this however Deputy never updated the integration to reflect this until now.

How to use it

If you are a non-US customers and have connected to Square in the past, you'll need to completely disconnect your Square account in Deputy and re-connect it (requires logging back into Square).

Read more about how to connect Square here

Got feedback to share? Go to Deputy > Help > Give us feedback

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