Create your own Employee Onboarding questions

What's new ✨

You can now create and ask your own Employee onboarding questions to suit your business needs.

The current onboarding form collects basic personal, banking and tax information, but what if you need to collect other important business-specific questions from your new hire? 

For example “have you had a workers' compensation claim?”, “what’s your uniform size?”, “do you have a preferred location?”.. the options are endless.

Why 🤔

Keep it all within Deputy - you won’t need to use a separate system to collect and store additional information about your team members. 

Unique & flexible - the flexibility to ask any question that might be specific to the business, whether it’s a short answer, Yes/No or multiple choice

Reusable - create it once and the questions will be included in all new onboards


How to use it 🤓

Click here to read more about how to use it

Got feedback to share? Submit it here.


How to get it 🧪

This feature will be progressively rolled out to all customers in the next week.

Improved NetSuite Integration now available

What's new ✨

Deputy Premium and Enterprise now integrate directly from within NetSuite.

  • Synchronise your NetSuite employees - Add and update employees directly in Deputy from NetSuite and vice versa.
  • Import Timesheet data - From NetSuite, you are now able to import timesheet data directly for processing in NetSuite SuitePeople.
  • Import Deputy Locations and Pay Rates - Import Locations and Pay Rates to apply them directly to your new or existing employees in SuitePeople and have that synchronise back to Deputy automatically.


Why

NetSuite is popular with some of the larger Deputy customers and prospects but has never really had an easy-to-set-up integration before. A more in-depth integration makes it easier than ever to get timesheet data across to NetSuite, ready to pay your employees.

How to use it

The improved integration can now be installed directly from the Suite Apps marketplace in NetSuite.

Go paperless & onboard new hires with our new UK Employee Onboarding experience

What's new ✨ Enterprise accounts - coming next month!

Customers in the UK can now invite new hires to complete their own details to self onboard! The following information can be completed by the team member directly to Deputy:

  • Personal and emergency contact
  • Bank information for direct deposit pay
  • New starter form, including national insurance number, student loan and P45
  • Right to work details

Need more documents from new starters? You can request important documents like training certifications / licences and send out employment forms like company handbooks and contracts to capture digital signatures from your new hires, which they can provide in Deputy, using any device.

Why 🤔

Give your new hires a great first impression by simplifying and digitising the onboarding experience so they can easily complete employment forms on the go.

You'll be able to collect the necessary information and documents within a day which gets your new hires rostered faster, and allows you to pay them as soon as their first shift ends.

How to use it 🤓

Click here to read more about how to use it. During BETA, we're offering unlimited FREE onboards, normally £8 (excl. VAT) one-off fee per employee onboarding.

This feature is also available in Australia.

Got feedback to share? Tell us about it here.

How to get it 🧪

For customers in the UK, this feature is available in BETA over the next week. To start using employee onboarding, go to the Add People button on the People page and select Onboard team member.

[Enterprise Only] Refreshed People Profile!


What's new ✨

Who doesn’t love a fresh new look? The People tab and employee profiles have a new look and feel. We have redesigned it for better navigation and so you can find & edit the information you need quicker. We’ve also reorganised and decluttered a few existing sections:

  • Profile includes personal details, employment details (where they work, training, pay, working hours), journals
  • Scheduling will have everything related to shifts, unavailability and leave
  • Activity includes news feed

Why 🤔

We've revamped the experience to give a faster, more intuitive experience to users, with improved workflow and a 'what you see is what you edit' philosophy, reducing the clicks you need to see your data.


How to use it 🤓

The Help Articles below are easy to follow and guide you through the new experience:

Welcome to the New Employee Experience (Enterprise!)

Enterprise People tab

How to set up pay details for your employees in the people tab [Enterprise] 


How to get it 🧪

This feature is  in BETA, however you can opt in now via our new self-serve option!`

This is accessible to system administrators through Business Settings -> Upcoming Features, and will activate for your entire account.


Sales Per Hour in Business Insights

What's new ✨ 

In early 2020, Deputy introduced the business goal metric Labor percentage to help manage your labor cost with the Sales to get more profit.


We know however that for businesses to run optimally and smart 😎, it’s also crucial for managers to improve the efficiency of their business by gaining insight into employee productivity.

So we are excited to introduce a new business goal metric - Sales Per Hour (SPH).

This can be accessed within Business Insights Summary and viewable as:

  • Forecast/Budgeted SPH :  Deputy Forecast Sales / Budgeted Hours
  • Scheduled SPH :  Forecast Sales / Scheduled Shifts’ Hours
  • Actual SPH:  Actual Sales / Actual Timesheets’ Hours

Business Insights with “Sales per hour” in place will help you:

  • Understand how your business is performing by observing key metrics day by day , week by week,  or month by month
  • Share the budgeted Sales per hour as a business goal with your team for increased productivity and planning out schedules accordingly.
  • Make scheduling adjustments during the day by comparing Scheduled vs. Actual vs. Budgeted SPH to either reduce or increase the labor demand.
  • Last thing, you can choose either one or both of Labor % and SPH to monitor and optimize your business performance in BI Summary.

How to use it 🤓

Read more about how to use Business Insights here

Got feedback to share? Go to Deputy > Help > Give us feedback or simply book a 30 mins meeting with us

Kiosk apps running on iOS 12 devices will no longer receive updates

What's new ✨

From March 2022, businesses using Apple devices running iOS 12 will no longer be able to download new updates of the Deputy Kiosk app. 

Why 🤔

Apple continuously releases features that make developing apps simpler, quicker, more reliable and secure. Supporting devices that run iOS 13+ means we will have all these benefits as we improve the Kiosk app. 

It will also allow us to release the Shift Pulse (team engagement) feature to the Kiosk app 🙂😐☹️

Things to note ☝️

  • Existing businesses with a device on iOS 12 will still be able to use the current version of the Kiosk app installed & there will be no downtime on the older versions as we go through this transition. However, it will no longer be supported via our help channels. We strongly encourage you to upgrade to iOS 13+ if supported by your device.
  • Users on iOS 13+ will continue to receive new versions of the iOS Kiosk app as we make updates.
  • This does not affect the Android Time Clock app.

Leave Approval on Android ✅

What's new

It's here! You can now view leave requests straight from your Deputy Android app.

Action leave requests 🏝- Managers can now view leave requests and approve or decline on the go. You can also approve partially/date approved leave requests.

Leave balance 🔮- Compare the team member's leave balance against the leave requested to make an informed decision

Manage schedule conflicts 🙅‍♂️- View conflicts with the existing schedule & leave requests.

Others on leave 🧘- Avoid being understaffed, view if other team members are on leave during the requested period.

Got feedback to share? Go to Deputy > Help > Give us feedback

View Team member's Time off on iOS 🏝

What's new

We want to help managers have the full picture of who's available and who's not when scheduling their team members on mobile.

• Time Off on Schedule Week view 🗓- You can now view team member's leave and unavailability on the schedule week view. If either is not important to you, simply configure what works for you by tapping the Time Off label.

• Time Off details on Add Shift 📲- You will also see these critical details when adding a shift on iOS. If a team member is unavailable or on leave, they will not be recommended for the shift and their time off details will appear underneath their name. 

Edit an Area or Hide it ✏️- Additional goodies 🥳You can also now tap on any Area label to edit the area name or to simply hide it.


Customise how you refer to your team 🤙

What's new ✨

To better reflect the diverse nature of the Deputy community and those who use our product each day, we’ve changed the default for term for “employee” in Deputy to “team member”.  For existing customers we also have the ability for each business to customise this term, so your Deputy account can accurately reflect how you refer to and speak with your team each day. This change will be effective across our web, mobile apps and be visible for all members of your team who use Deputy.


Why 🌟

Deputy’s vision is to create thriving workplaces in every community. This change is about recognising the traditional employee-manager relationship is evolving over time, and may not exist in every business. It's also about reinforcing that a thriving business is built on mutual respect and collaboration between all members of a team, regardless of their role.

How to use it 🤓

All new customers will have the updated "team member" term applied to their account by default. For existing customers or those that would like to update the term to fit their business, we have a setting under Custom Terms in your Business Settings.

Click here to read more about how to use it

Got feedback to share? Go to Deputy > Help > Give us feedback

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